SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING AND
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
OF THE CITY OF SANTA ROSA
CITY HALL, 100 SANTA ROSA AVENUE
AUGUST 14, 2012
2:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
2.1 PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.2 ADJOURN TO CLOSED SESSION IN MAYOR’S CONFERENCE ROOM
2.3 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Subdivision (a) of Government Code Section 54956.9)
Name of Case: DeSantis v. City of Santa Rosa, et al.
U.S.D.C. Northern District Case No.: C 07 3386 JSW
2.4 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Subdivision (a) of Government Code Section 54956.9)
Name of Case: City of Santa Rosa v. Cobblestone Homes, Inc., et al. Sonoma County Superior Court Case No. SCV 250424
2.5 ADJOURN CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3:00 P.M. (CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1 UPDATE ON THE COMMUNITY CORRECTIONS PARTNERSHIP REALIGNMENT BUDGET FOR FISCAL YEAR 2012/2013
Staff will provide an update on the Community Corrections Partnership (CCP) Realignment budget for the 2012/2013 fiscal year.
On April 5, 2011, Assembly Bill 109 (The Public Safety Realignment Act of 2011) was signed into law. It went into effect on October 1, 2011.
Realignment legislation designates the Community Corrections Partnership (CCP) as the body responsible for developing and recommending an implementation plan for Public Safety Realignment to the Board of Supervisors. This legislation also creates an Executive Committee of each County's CCP, which constitutes its voting membership.
4:00 P.M. (CITY COUNCIL CHAMBER)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT ON STUDY AND CLOSED SESSIONS
6.1 PROCLAMATION -- WOMEN'S EQUALITY DAY
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15.
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 COMMUNITY ENGAGEMENT DINE (Discussions Inspiring Neighborhood Engagement) EVENT REPORT OUT
Staff will present analysis of the first DINE event including discussion trends, participant feedback, and plans for the next event scheduled for September 14, 2012.
7.2 UTILITIES DIRECTOR UPDATE
Miles Ferris, the Director of the City's Utilities Department for the past 27 years will address the City Council to announce his pending retirement date and thank the City Council and the public for their continued backing and support.
8. APPROVAL OF MINUTES – July 31, 2012, Regular Meeting
9. MAYOR'S/COUNCILMEMBERS’ REPORTS
9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
9.2 MAYOR /COUNCILMEMBERS’ REPORTS
9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) – Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Association of Bay Area Governments (ABAG)
9.4 LEAGUE OF CALIFORNIA CITIES RESOLUTIONS
There are five separate issues that have been submitted to the General Resolutions Committee at League of California Cities for recommendation and voting at the General Assembly in September.
The resolutions are:
1. Resolution calling upon the Governor and Legislature to enact legislation that would correct inefficiencies in the audit system, distribution system and inequities in the formulas for distributing court ordered arrest and citation fines, fees and assessments generated by local government;
2. Resolution raising public awareness and supporting tougher laws related to internet crimes against children;
3. Resolution encouraging California Cities to oppose the California Desert Protection Act of 2011;
4. Resolution requesting consideration of suspension of implement or revision of the California Global Warming Solutions Act (AB32 of 2006); and
5. Resolution calling for an Emergency Management Mission for California Cities.
It is recommended by the City Manager’s Office, that the Council, by motion, consider taking a position on each individual resolution to provide direction to its Voting Delegate for the meeting of the League General Assembly.
10. CITY MANAGER'S/CITY ATTORNEY’S REPORTS
11. CONSENT ITEMS
11.1 RESOLUTION – APPROVING THE COOPERATIVE AGREEMENT BETWEEN THE CITY OF SANTA ROSA, COUNTY OF SONOMA, AND THE SONOMA COUNTY WATER AGENCY AND APPROVAL OF EDITS TO THE ADOPTED STORM WATER LOW IMPACT DEVELOPMENT TECHNICAL DESIGN MANUAL FOR PURPOSES OF IMPLEMENTATION OF THE STORM WATER NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT REQUIREMENTS
This resolution, recommended by the Utilities Department, authorizes the approval of the Cooperative Agreement between the City of Santa Rosa, County of Sonoma, and the Sonoma County Water Agency, authorizes the City Manager to execute the Agreement, and approves proposed edits to the adopted Storm Water Low Impact Development Technical Design Manual for purposes of implementation of NPDES Permit No. CA0025054 requirements.
11.2 RESOLUTION -- AMENDING THE CITY CLASSIFICATION AND SALARY PLAN TO ADD ONE (1.0) FTE LIMITED TERM UTILITIES TECHNICIAN POSITION FOR THE PERIOD OF ONE YEAR
This resolution, recommended by the Utilities Department, amends the City Classification and Salary plan to add one (1.0) FTE limited term Utilities Technician position for the period of one year. The source of funds is CIP, 55511 Pre-Design – Water and 70556 Pre-Dsgn, Plng, Bud&GIS-Sewer.
11.3 RESOLUTION -- RATIFICATION OF THE FIRST AMENDMENTS AND APPROVAL OF THE SECOND AMENDMENTS TO FRANCHISE AGREEMENT FOR VEHICLE TOW SERVICES
This resolution, recommended by the Police Department will 1) ratify the first amendments to tow services franchise agreements; 2) approve the second amendments to tow services franchise agreements and authorize the Chief of Police or designee to execute the second amendments; and 3) authorize the Chief of Police or designee to approve future extensions to the terms of the existing tow services franchise agreements.
11.4 RESOLUTION – APPROVING CENTRAL PARKING ANNUAL BENEFIT ASSESSMENT DISTRICT BUDGET (Continued from the August 7, 2012, Regular Meeting)
This resolution, recommended by the Finance Department, approves the Central Parking Annual Benefit Assessment District budget for Fiscal Year 2012/13. Upon approval of the Fiscal Year 2012/13 budget, the calculated annual assessment levy against properties within the district will be placed on the 2012/13 Sonoma County tax roll.
RECESS REGULAR MEETING OF THE SANTA ROSA CITY COUNCIL AND CONVENE TO A SPECIAL MEETING OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA ROSA
SUCCESSOR AGENCY TO THE REDEVEOPMENT AGENCY
OF THE CITY OF SANTA ROSA
CITY COUNCIL CHAMBER
TUESDAY, AUGUST 14, 2012
NOTICE IS HEREBY GIVEN that the Successor Agency to the Redevelopment Agency of the City of Santa Rosa will hold a special meeting on Tuesday, August 14, 2012, at 4:00 p.m. in the City Council Chamber, 100 Santa Rosa Avenue, Santa Rosa, California.
1. CALL TO ORDER AND ROLL CALL
2. PUBLIC COMMENT (PUBLIC COMMENT IS LIMITED TO ITEMS WHICH ARE THE SUBJECT OF THE SUCCESSOR AGENCY)
3. CONSENT ITEM
3.1 RESOLUTION -- ADOPTION OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR JANUARY – JUNE 2013
The proposed resolution, recommended by the Department of Economic Development and Housing, adopts the Administrative Budget and Recognized Obligation Payment Schedule for the period of January 1, 2013 through June 30, 2013 for the Successor Agency to the Redevelopment Agency of the City of Santa Rosa, pursuant to Health and Safety Code §34177(j)-(l).
4. REPORT ITEM
4.1 REPORT -- AUTHORIZATION FOR LOAN OF $183,000 TO THE SUCCESSOR AGENCY FROM THE CITY’S GENERAL FUND TO MEET ADDITIONAL COMPLIANCE REQUIREMENTS OF AB 1484
BACKGROUND: AB 1484, a trailer bill to the Fiscal Year 2012/13 State Budget, requires Successor Agencies to complete various tasks by certain dates in order to receive a finding of completion from the State Department of Finance. Obtaining this finding will permit repayment of City loans in the amount of $7,000,000 from the former redevelopment agency beginning in Fiscal Year 2013/2014. This item establishes a new project account with appropriations in the amount of $183,000 from General Fund reserves to complete the necessary work as defined in AB 1484 and authorizes the Successor Agency to enter into a loan agreement with the City of Santa Rosa in order to fund completion of the work required by this Bill.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing and the Finance Department that the Successor Agency adopt a resolution that: 1) authorizes the Successor Agency to accept a loan from the City in the amount of $183,000 for administrative costs necessitated by additional compliance requirements imposed by AB 1484, and which loan is authorized by section 34173(h) of the Health and Safety Code; 2) approves the execution of a Promissory Note in the amount of $183,000 for delivery to the City; and 3) authorizes that the loan and Promissory Note be reflected on the ROPS.
ADJOURN SPECIAL MEETING OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA ROSA AND RECONVENE THE REGULAR MEETING OF THE SANTA ROSA CITY COUNCIL
12. REPORT ITEMS
12.1 REPORT -- APPROPRIATION OF FUNDING FOR IMPLEMENTATION OF ASSEMBLY BILL 1484 IMPOSING ADDITIONAL TASKS ON THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA ROSA
BACKGROUND: AB 1484, a trailer bill to the Fiscal Year 2012/13 State Budget, requires Successor Agencies to complete various tasks by certain dates in order to receive a finding of completion from the State Department of Finance. Obtaining this finding will permit repayment of City loans in the amount of $7,000,000 from the former redevelopment agency beginning in Fiscal Year 2013/2014. This item establishes a new project account with appropriations in the amount of $183,000 from General Fund reserves to complete the necessary work as defined in AB 1484 and authorizes loaning of the funds to the Successor Agency.
RECOMMENDATION: This resolution, recommended by the Department of Economic Development and Housing and the Finance Department recommends the adoption of a resolution that: 1) authorizes the Chief Financial Officer to establish Project No. 02065 (AB 1484 – RDA Dissolution), with appropriations in the amount of $183,000, the source of funds being a loan from the General Fund Reserves to the Successor Agency, so that work associated with meeting the requirements of AB 1484 may be completed; and 2) authorizes acceptance of delivery of a Promissory Note from the Successor Agency in the amount of $183,000.
12.2 REPORT – BUDGET FOLLOW UP - REVIEW OF RECREATION AND PARKS RESTROOM MAINTENANCE PROGRAM
BACKGROUND: During the budget process, City Council asked staff to report on the cost of increasing the level of service for park restroom maintenance. The City’s park inventory includes twelve (12) parks that feature a total of sixteen (16) restroom facilities available to the public. Restrooms are cleaned and serviced once per day between 6:30 am and 8:00 am with additional service available on an emergency basis. Howarth Park, the City’s busiest park, has temporary employees that service the restrooms throughout the day to keep up with demand. Prior to the budget reductions that occurred in 2009, restroom maintenance was privately contracted with a non-profit organization. Given the resources available after budget reductions, restroom maintenance was analyzed and utilizing a combination of permanent and temporary City employees was determined to be the most cost effective approach. Increasing the frequency of restroom servicing will either require reprioritizing current service levels and reducing programming delivered by the department in another area or identifying an additional funding source.
RECOMMENDATION: This report is provided as information only in response to Council questions.
12.3 REPORT -- MUNICIPAL SERVICES CENTER SOUTH RE-ROOF AND ROOF MODIFICATIONS
BACKGROUND: The roof on the City-owned Municipal Service Center South building leaks and is starting to incur interior building damage. Replacing the roof before the rainy season with a cool membrane roof would save money on roof repairs and interior building damage and would reduce energy costs. The estimated cost to replace the existing roof is $350,000. The cost would be funded by Utilities funds and General funds, proportionate to the square footage use of the building. Under an expedited process to replace the leaking roof before the rainy season, bids are scheduled to be opened on August 13, 2012. Bid results will be announced at the Council meeting.
RECOMMENDATION: It is recommended by the Utilities Department and the Transportation and Public Works Department that the Council, by motion, establish the Municipal Services Center South Re-Roof and Roof Modifications Project, JL Key 17517, award construction Contract C01749 to the lowest responsive and responsible bidder and approve a construction contingency of 10%.
12.4 REPORT – BALLOT ARGUMENTS IN SUPPORT OF CHARTER AMENDMENTS REGARDING BINDING ARBITRATION, DESIGN-BUILD PROCUREMENT AND CLEAN-UP AMENDMENTS
BACKGROUND: On July 24, 2012 the City Council, by motion, indicated that it wished to prepare the ballot arguments in favor of Ballot Measure 2 (Binding Arbitration), Ballot Measure 3 (Design Build) and Ballot Measure 4 (Clean up Amendments). The Council further suggested that the City seek additional Community Leaders to sign in favor of the three measures in accordance with the Election Code provisions. The deadline for submission of ballot arguments is August 20, 2012.
If arguments for and against any measure are submitted, any rebuttal arguments to the measure are required to be filed by August 30, 2012. Since the City Council will not be meeting prior to that date, the Mayor should be authorized to sign and file the primary arguments and, if necessary, rebuttal arguments on behalf of the City Council for each of the three ballot measures subject to review of the City Attorney.
RECOMMENDATION: It is recommended that the Council, by resolution, approve the wording of the ballot arguments in support of Measure 2, Measure 3 and Measure 4, authorize the Mayor to sign the arguments on behalf of the City Council, authorize the Mayor to sign on behalf of the City Council any rebuttal arguments that may be necessary, and timely file the arguments with the City Clerk as required under the Elections Code.
It is further recommended that the Council, by motion, approve the addition of the signatures of community members to join the Council in support of these ballot arguments in accordance with the requirements of the Elections Code and authorizes these community members to also sign any rebuttal arguments if necessary or for the Mayor to seek additional signatures for the rebuttal after consultation with the City Manager and City Attorney.
* 12.5 REPORT - SONOMA MARIN AREA RAIL TRANSIT (SMART) JENNINGS AVENUE GRADE SEPARATED BICYCLE AND PEDESTRIAN CROSSING ENVIRONMENTAL REVIEW AND DESIGN FUNDING AGREEMENT
BACKGROUND: The Sonoma Marin Area Rail Transit (SMART) began track reconstruction in June 2012 along the rail corridor. This work includes the area between Guerneville Road in Santa Rosa to San Rafael.
According to SMART staff, their contractor is expected to begin work on the track reconstruction in the vicinity of Jennings Avenue in October 2012.
SMART staff and their contractor believe that a grade separated bicycle and pedestrian crossing could be constructed at the Jennings Avenue location. Due to the ongoing construction of the tracks, a timely determination of the feasibility of this option is needed.
RECOMMENDATION: This resolution, recommended by the Transportation and Public Works Department, approve and authorize the City Manager to execute a Funding Agreement with Sonoma Marin Area Trail Transit (SMART) in an amount not to exceed $200,000 to complete the environmental review and design of a grade separated bicycle and pedestrian crossing at Jennings Avenue with the source of funds being Capital Facilities Fees (CFF) budgeted in CIP project number JL Key P17485 – Jennings Avenue Crossing, pending approval of the SMART District Board.
12.6 PUBLIC HEARING – PLACEMENT OF ANNUAL STORM WATER ENTERPRISE CHARGES ON THE GENERAL TAX ROLL
BACKGROUND: The annual charges of the storm water enterprise have been fixed by the Council at $28.52 per equivalent residential unit (ERU) for Fiscal Year 2012/13. To simplify the payment process for property owners and to reduce collection expenses, the City, as directed by Council, proposes to collect the charges on the Sonoma County property tax roll.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, place the storm water enterprise charges on the tax roll to be collected by the County Tax Collector at the same time and in the same manner as County taxes are collected.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13.1 FOURTH QUARTER REPORT ON THE BOARDS AND COMMISSIONS ATTENDANCE
13.2 LETTER OPPOSING AB 2231 (FUENTES) SIDEWALKS: REPAIRS (INCREASED LIABILITY FOR LOCAL AGENCIES)
14. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
15. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to email@example.com or by telephoning the Council and City Manager’s Office at 707-543-3010.
16. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
(Note: This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda)
August 21 No Meeting
August 28 No Meeting
September 4 No Meeting
Study Session – Short Range Transit Plan (SRTP)
Staff Briefing – Council Chamber Technology Improvements Update
Report – Budget Follow-Up – Graffiti Abatement
Public Hearing – Winery and Wine Tasting Room Zoning Policy
Public Hearing – Project D - Yolanda Avenue General Plan
Amendment Project and EIR
Public Hearing – Zoning Code Text Amendment for Large Grocery
Stores in Southeast Santa Rosa Food Desert
Cont’d Report - Adoption of the North Santa Rosa Station Area
Specific Plan, Certification of the Final EIR, Approval of Associated
General Plan Amendments, Zoning Changes, and Zoning Code,
Design Guidelines, Citywide Creek Master Plan and Bicycle and
Pedestrian Master Plan Amendments
Public Hearing – Project M - Aggressive Economic Development
(AED) Ordinance and Zoning Code Text Amendments
Public Hearing – Zoning Code Text Amendment to Allow Hen Keeping
in Residential Areas
Study Session – Joint City Council/Board of Public Utilities – Santa
Rosa Plain Groundwater Management Plan and Groundwater
Public Hearing – Short Range Transit Plan (SRTP)
Study Session – Update on Community Policing
Report – 4-Year Strategic Plan Mayor’s Gang Prevention Task Force
Report – Amending Council Policy Appointments to Boards and
MEETINGS FOR THE WEEKS OF AUGUST 13 AND AUGUST 20 2012
August 16 - Zoning Administration Hearings, 10:30 am., City Hall – Room 7, 100 Santa Rosa Avenue
August 16 - Board of Public Utilities, 1:30 p.m., City Hall – Council Chamber, 100 Santa Rosa Avenue
August 16 – Design Review Board, 2:00 p.m., City Hall – Room 7, 100 Santa Rosa Avenue
August 16 - Bicycle and Pedestrian Advisory Board (CANCELLED), 4:00 p.m., City Hall Annex – Room 7 A/B, 90 Santa Rosa Avenue
August 20 - Personnel Board, 9:00 a.m., Utilities Field Operations Building, 35 Stony Point Road
August 22 - Board of Community Services, 4:00 p.m., Finley Community Center, 2060 College Avenue
August 22 - Community Advisory Board, 5:30 p.m., Finley Community Center, Manzanita Room, 2060 College Avenue
August 23 - Santa Rosa Tourism Business Improvement Area Advisory Board, 11:30 a.m., 637 First Street
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or firstname.lastname@example.org one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org.