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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
AUGUST 7, 2012 

2:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10) 

1. CALL TO ORDER AND ROLL CALL 

2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL) 

2.1 PUBLIC COMMENT ON CLOSED SESSION ITEMS 

Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 

2.2 ADJOURN TO CLOSED SESSION IN MAYOR’S CONFERENCE ROOM 

2.3 CONFERENCE WITH LEGAL COUNSEL—PENDING LITIGATION
(Subdivision (a) of Section 54956.9) 

Name of Case:  Robledo, et al. v. City of Santa Rosa, et al., Sonoma County Superior Court Case No.: SCV 247170 

2.4 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957) 

Title:  City Manager    

2.5 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957)

Title:  City Attorney 

2.6 ADJOURN CLOSED SESSIONS AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 

3. STUDY SESSION -- NONE  

4:00 P.M. (CITY COUNCIL CHAMBER) 

4. ANNOUNCEMENT OF ROLL CALL 

5. REPORT, IF ANY, ON CLOSED SESSIONS 

6. PROCLAMATIONS/PRESENTATIONS  

6.1 PRESENTATION -- KAGOSHIMA STUDENTS PRESENT LETTER TO MAYOR OLIVARES (FROM KAGOSHIMA'S MAYOR) 

PUBLIC COMMENTS ON AGENDA ITEMS:  Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS:  Comments from the public on non-agenda items will be heard under Agenda Item 15. 

7. STAFF BRIEFINGS  

This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest.  No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 

7.1 QUARTERLY REPORT ON CAPITAL IMPROVEMENT PROGRAM PROJECTS 

Staff will provide an update on Capital Improvement Program (CIP) projects.  This is the fourth quarterly report on CIP projects.  The briefing will include project updates, fund transfers and major expenditures, recently completed projects and projects under construction.  CIP projects provide the infrastructure that is critical to the economic vitality and quality of life in Santa Rosa.   

8. APPROVAL OF MINUTES – July 24, 2012, Regular Meeting 

9. MAYOR'S/COUNCILMEMBERS’ REPORTS 

9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 

9.2 MAYOR /COUNCILMEMBERS’ REPORTS 

9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED) 

• Sonoma County Transportation Authority (SCTA) 

• Sonoma County Water Agency (SCWA) – Water Advisory Committee 

• Solid Waste Advisory Group (SWAG) 

• Association of Bay Area Governments (ABAG) 

• Other 

10. CITY MANAGER'S/CITY ATTORNEY’S REPORTS  

11. CONSENT ITEMS 

11.1 MOTION – CONTRACT AWARD – MIDDLE RINCON ROAD RECONSTRUCTION AND SEWER & WATER IMPROVEMENTS, MONTECITO BLVD TO BADGER ROAD  

This motion, recommended by the Transportation and Public Works Department, awards construction Contract No. C00131, Middle Rincon Road Reconstruction and Sewer & Water Improvements, Montecito Blvd to Badger Road in the total amount of $2,359,335.00 to the lowest responsible bidder, Argonaut Constructors of Santa Rosa, CA, and establishes a total contract amount of $2,595,268.50 (the original contract amount plus a 10% contingency). Funding for this project has been appropriated to JL Key 17315, JL Key 55555, JL Key 70433 and JL Key 70627.  The source of funds are Proposition 1B, Sewer and Water funds. No City General Fund money is included in this project. 

11.2 MOTION – APPROVING CONTRACT SCOPE OF WORK CHANGE ORDER – AUDIO/VIDEO SYSTEM UPGRADE TO COUNCIL CHAMBER AND UTILITIES FIELD OPERATIONS BUILDING EMERGENCY OPERATIONS CENTER   

This motion, recommended by the Finance and Information Technology Departments, approves a contract Scope of Work Change Order Number 1 for the audio/video system upgrade to Council Chamber and Utilities Field Operations building Emergency Operations Center to Coda Technology Group, Petaluma, California in the amount of $48,167.02 plus a 10% project contingency.  Funds for this procurement have been previously approved by Council and budgeted under City Council PEG Facility Upgrade 02061. 

11.3 RESOLUTION – APPROVING CENTRAL PARKING ANNUAL BENEFIT ASSESSMENT DISTRICT BUDGET  

This resolution, recommended by the Finance Department, approves the Central Parking Annual Benefit Assessment District budget for Fiscal Year 2012/13.  Upon approval of the Fiscal Year 2012/13 budget, the calculated annual assessment levy against properties within the district will be placed on the 2012/13 Sonoma County tax roll.
 
11.4 RESOLUTION – APPROVING APPOINTMENT OF INTERIM FINANCIAL ANALYST  

This resolution, recommended by the Finance Department, approves the appointment of Sue Clive, a CalPERS retiree, as an Interim Financial Analyst, a position requiring specialized skills.  Funding for this appointment exists in the Finance Department’s Fiscal Year 2012/13 budget from the salary savings from the vacant Financial Analyst position. 

12. REPORT ITEMS 

12.1 REPORT – COMMUNITY ADVISORY BOARD (CAB) RESOLUTION  

BACKGROUND:  In 2002, Section 10 was added to the City Charter which stated that Council shall appoint a task force to recommend to the Council approaches to greatly increase citizen and neighborhood participation and responsibility.  A Council-appointed Task Force subsequently developed recommendations for the City Council’s consideration, which led to creation of the CAB through the adoption of City Council Resolution No. 25805. 

The final resolution presented with this staff report meets the goal of clearly defining the CAB’s roles and responsibilities, establishing measureable objectives to provide a common framework for communication between the Council and CAB, and aligns with the City’s protocols and procedures for Boards and Commissions.  Following adoption of the resolution, staff will work with CAB to develop a detailed work plan based on the roles and responsibilities outlined in the resolution and will present this work plan to the Council during the fall joint meeting between the Council and CAB. 

RECOMMENDATION:  It is recommended by the City Manager’s Office that the Council, by resolution, 1) adopt the revised guidelines for the Community Advisory Board that clarify member duties and responsibilities, confirm membership at 14 and establish methods for communication between the City Council and the CAB; and 2) consider the alternative appointment language provided by staff. 

12.2 REPORT – SOUTHEAST GREENWAY CONCEPT PLAN UPDATE AND LETTER TO CALTRANS 

BACKGROUND: The Santa Rosa Southeast Greenway Campaign was formed to advocate for and help create a greenway in the unused Route 12 freeway highway layout.  The Campaign submitted a proposal to the American Institute of Architects (AIA) for a Sustainable Design Assessment Team (SDAT) to assist the group in addressing key issues facing the community.  The AIA accepted the proposal and conducted a preliminary visit to Santa Rosa in February 2011.   

On March 29, 2012 the Assistant City Manager and Director of Transportation and Public Works join the Southeast Greenway Campaign and an SCTA representative in Oakland to meet with Caltrans staff to discuss the Highway 12 right-of-way parcel.  

RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, approve the letter to Caltrans requesting the vacant parcel that runs east from Hoen Avenue and Cypress Way toward Spring Lake County Regional Park be included in the upcoming Caltrans State Route 12 Corridor Study and that alternative non-motorized uses be considered for this parcel. 

13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 

13.1 QUARTERLY CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE: APRIL - JUNE 2012  

14. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY 

15. PUBLIC COMMENTS ON NON-AGENDA MATTERS 

This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council.  Each speaker is allowed three minutes.  To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.  If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to cityclerk@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010. 

16. ADJOURNMENT OF MEETING 

*Did not appear on the preliminary agenda. 
**Quasi-judicial or adjudicative action.

UPCOMING MEETINGS
(Note: This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda)

August 14 

Study Session – Update on the Community Corrections Partnership
    Realignment Budget for Fiscal Year 2012/2013
Staff Briefing – Community Engagement DINE Program
Staff Briefing – Miles Ferris Retirement
Successor Agency Report -- Museum on the Square – Waiver of
    Certain Conditions to Effectuate the Sale of the Former At&T
    Building, 520 Third Street, to Museum on the Square, LLC
Successor Agency Report - Appropriation of Funding for
    Implementation of Assembly Bill 1484 Imposing Additional Tasks on
    the Successor Agency to the Redevelopment Agency of the City of
    Santa Rosa
Report -- Appropriation of Funding for Implementation of Assembly Bill
    1484 Imposing Additional Tasks on the Successor Agency to the
    Redevelopment Agency of the City Of Santa Rosa
Report – Budget Follow-Up – Restroom Maintenance
Report – Roof Replacement at Municipal Services Center South
Report – Ballot Arguments in Support of Charter Amendments
Public Hearing – Placement of Annual Storm Water Enterprise 
    Charges on the General Tax Rolls
 
August 21 No Meeting

August 28 No Meeting

September 4 No Meeting

September 11 

Study Session – Short Range Transit Plan (SRTP)
Staff Briefing – Council Chamber Technology Improvements Update
Report – Budget Follow-Up – Graffiti Abatement
Public Hearing – Wineries and Wine Tasting
Public Hearing – Yolanda Avenue Site
Public Hearing – Food Desert Policy

September 18 

Cont’d Report - Adoption of the North Santa Rosa Station Area
    Specific Plan, Certification of the Final EIR, Approval of Associated
    General Plan Amendments, Zoning Changes, and Zoning Code,
    Design Guidelines, Citywide Creek Master Plan and Bicycle and
    Pedestrian Master Plan Amendments
Public Hearing – Making Aggressive Economic Development
    Augments Permanent
Public Hearing – Hens in Residential Areas

September 25 

Study Session – Joint City Council/Board of Public Utilities – Santa
    Rosa Plain Groundwater Management Plan and Groundwater
    Master Plan
Public Hearing – Short Range Transit Plan (SRTP)

PENDING:

Study Session – Update on Community Policing
Report – Budget Follow-Up – Traffic Signal and Stop Sign


MEETINGS FOR THE WEEKS OF AUGUST 6 AND AUGUST 13, 2012

August 6 - Art in Public Places Committee, 3:30 p.m., Steele Lane Community Center, 415 Steele Lane

August 7 -  Downtown Subcommittee, 8:30 a.m., City Hall – Mayor’s Conference Room, 100 Santa Rosa Avenue

August 9 -  Subregional Technical Advisory Committee, 1:30 p.m., Laguna Treatment Plant, 4300 Llano Road

August 9 -  Planning Commission, 4:00 p.m., City Hall – Council Chamber, 100 Santa Rosa Avenue

August 16 -  Zoning Administration Hearings, 10:30 a.m., City Hall – Room 7, 100 Santa Rosa Avenue

August 16 - Board of Public Utilities, 1:30 p.m., City Hall – Council Chamber, 100 Santa Rosa Avenue

August 16 –  Design Review Board, 2:00 p.m., City Hall – Room 7, 100 Santa Rosa Avenue

August 16 - Bicycle and Pedestrian Advisory Board, 4:00 p.m., City Hall Annex – Room 7 A/B, 90 Santa Rosa Avenue


Accessibility Information   The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities.  Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting.  TDD 543-3063. 

Meeting information can also be accessed via the internet at http://srcity.org.