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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JUNE 5, 2012

3:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)

1. CALL TO ORDER AND ROLL CALL

2. INTERVIEW FOR BOARDS AND COMMISSIONS

• Board of Building Regulation Appeals – One Applicant (One Structural Engineer Position)

3. ANNOUNCEMENT OF CLOSED SESSION ITEM IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)

3.1 PUBLIC COMMENT ON CLOSED SESSION ITEMS

Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.

3.2 ADJOURN TO CLOSED SESSION IN MAYOR’S CONFERENCE ROOM

3.3 CONFERENCE WITH LABOR NEGOTIATORS

Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations:  Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). 

3.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

Conference with Legal Counsel - Existing Litigation - (Subdivision (a) of Government code section 54956.9)
United States of America v. City of Santa Rosa and La Esplanada Unit 1 Owner's Association, United States District Court, Northern District of California, Oakland Division, Case No. CV-11-5641 SBA  

3.5 ADJOURN CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER

4. STUDY SESSION -- NONE 

4:00 P.M. (CITY COUNCIL CHAMBER)

5. ANNOUNCEMENT OF ROLL CALL

6. REPORT, IF ANY, ON STUDY AND CLOSED SESSION

7. PROCLAMATIONS/PRESENTATIONS 

7.1 PRESENTATION -- MIGHTY PEACOCK AWARD WINNERS

PUBLIC COMMENTS ON AGENDA ITEMS:  Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS:  Comments from the public on non-agenda items will be heard under Agenda Item 16.

8. STAFF BRIEFINGS -- NONE

This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest.  No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

9. APPROVAL OF MINUTES – February 21, 2012, Joint Special Meeting of the CAB and City Council; May 15-16, 2012, Regular and Adjourned Regular City Council Meeting; May 22, 2012, Regular City Council Meeting

10. MAYOR'S/COUNCILMEMBERS’ REPORTS

10.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

10.2 MAYOR /COUNCILMEMBERS’ REPORTS

10.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED)

• Sonoma County Transportation Authority (SCTA)

• Sonoma County Water Agency (SCWA) – Water Advisory Committee

• Solid Waste Advisory Group (SWAG)

• Association of Bay Area Governments (ABAG)

• Other

10.4 APPOINTMENT TO BOARDS AND COMMISSIONS

Council may vote to make an appointment to the following Board:

• Board of Building Regulation Appeals – One Structural Engineer Position for the remainder of a term to expire December 2012.

11. CITY MANAGER'S/CITY ATTORNEY’S REPORTS 

12. CONSENT ITEMS

12.1 MOTION -- COOPERATIVE PURCHASE CONTRACT – OFFICE SUPPLIES

This motion, recommended by the Finance Department, authorizes a cooperative purchase agreement through July 31, 2014 with an option for one additional one-year extension for office supplies to Staples Contract & Commercial, Inc., Newark, California, under terms of the National Joint Powers Alliance, in the total amount of $500,000 through July 31, 2014.  Funds for this procurement have been allocated in the operational budgets of various departments.

12.2 RESOLUTION -- AUTHORIZING FUNDING AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH - PROPOSITION 84 DRINKING WATER PROGRAMS, ACCEPTING AND APPROPRIATING GRANT FUNDS

This resolution, recommended by the Utilities Department and the Board of Public Utilities, authorizes the Director of Utilities to execute a feasibility study funding agreement with the State of California Department of Public Health to create construction documentation required for construction of facilities to provide safe drinking water and fire protection to four small water systems that are currently being served by contaminated wells, accepts grant funding and authorizes the Chief Financial Officer to increase appropriations in JL Key 17487 ‘Proposition 84 – 4 Small Sys Conn’ in the amount of $500,000, the source of funds being Proposition 84 grant funds.

12.3 RESOLUTION -- ROSELAND CREEK ELEMENTARY SCHOOL WATER METER INSTALLATION 

This resolution, recommended by the Transportation and Public Works Department, amends Resolution No. 27410 to authorize the installation and setting of water meters for the Roseland Creek School prior to full pedestrian access improvements along Burbank Avenue being in place and available for use in order to allow the district to test the onsite water system to ensure it is fully functional prior to the first day of school.

(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)

13. REPORT ITEMS 

13.1 REPORT – SECOND READING OF AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE COUNCIL OF THE CITY OF SANTA ROSA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM  

BACKGROUND:  This ordinance, introduced at the meeting of May 15, 2012, by a 4-3 vote, amends the contract between the City of Santa Rosa and the California Public Employees’ Retirement System and establishes a second-tier retirement benefit for new employees in the Miscellaneous, Fire Safety and Police Safety PERS retirement plans. 

RECOMMENDATION:  It is recommended by the Human Resources Department that the Council adopt the Ordinance to amend the contract between the City of Santa Rosa and the California Public Employees Retirement System. 

13.2 REPORT -- ADOPTION OF MEMORANDUM OF UNDERSTANDING – UNIT 9 – PUBLIC SAFETY MANAGEMENT REPRESENTED BY THE SANTA ROSA POLICE MANAGERS ASSOCIATION  

BACKGROUND:  The City’s representatives and representatives from the Santa Rosa Police Management Association, representing the City’s Unit 9 – Public Safety Management, have met and conferred concerning a successor Memorandum of Understanding. In recognition of the City’s continuing financial difficulty, the Unit has agreed to a two-year contract containing concessions consistent with Council’s budget reduction goals. The package generates approximately $201,700 in savings over a two-year period with $189,500 in savings to the City’s general fund. 

RECOMMENDATION:  It is recommended by the City’s Negotiating Team and the City Manager that the Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit 9 – Public Safety Management, represented by the Santa Rosa Police Management Association. The adoption of this two-year agreement will be effective July 1, 2012 and will end on June 30, 2014. 

13.3 REPORT -- SANTA ROSA TOURISM BUSINESS IMPROVEMENT AREA ANNUAL REPORT 

BACKGROUND: The Santa Rosa Tourism Business Improvement Area (SRTBIA) was established on September 3, 2010, by Ordinance No. 3946.  The ordinance requires an annual report to the City Council that details recommended changes to the Area boundaries; improvements and activities provided for Fiscal Year 2011/2012; an estimate of the cost of providing improvements and activities for 2012/2013; the method and basis of levying assessments; the amount of any surplus or deficit revenues to be carried over; the amount of contributions from sources other than assessments; and recommendations for the 2012/2013 Fiscal Year.  The Annual Report is due to the Director of Economic Development and Housing by June 1 of each year. 

RECOMMENDATION: The Department of Economic Development and Housing recommends that the Council, by resolution, approve the 2011/2012 Santa Rosa Tourism Business Improvement Area (SRTBIA) Annual Report prepared by the SRTBIA Advisory Board and adopt the Work Plan for 2012/2013. 

13.4 AMENDED AND RESTATED AGREEMENT REGARDING SOUTH PARK COUNTY SANITATION DISTRICT OPERATIONS AND TRANSFER TO THE CITY OF SANTA ROSA  

BACKGROUND: On February 27, 1996, the South Park County Sanitation District and the City of Santa Rosa entered into an Agreement for Dissolution of the South Park County Sanitation District and Transfer to the City of Santa Rosa. This Amended and Restated Agreement recognizes the dissolution is not a near-term event, and focuses more on the term maintenance arrangement between the City and the District. 

RECOMMENDATION: It is recommended by the Board of Public Utilities that the Council, by resolution, approve and authorize the Mayor to execute the Amended and Restated Agreement Regarding South Park Sanitation District Operations and Transfer to the City of Santa Rosa. 

13.5 REPORT -- NORTH VILLAGE II HOUSING ALLOCATION PLAN CONTRACT 

BACKGROUND: On April 14, 2011, the Planning Commission adopted (6-0) a Supplemental Environmental Impact Report to the Northwest Santa Rosa (NWSR) 3-97 Annexation EIR for the North Village II project; and approved (6-0) a Conditional Use Permit and Tentative Map to subdivide a 17.89 acre parcel into 70 lots to accommodate the construction of 120 single-family and multi-family residential dwelling units, an onsite community center, and private open space. Through these actions, the Planning Commission accepted an alternative approach to comply with the City's Housing Allocation Plan (HAP). As the negotiated HAP contract outlines, the alternative HAP implementation plan for North Village II will meet the HAP requirements for the overall North Village Project. The contract requires the construction of 31 affordable rental units for low income households, and one unrestricted resident manager unit. In exchange, the contract allows for the release of 16 affordable housing units provided in connection with North Village I and under an existing HAP contract. 

RECOMMENDATION: It is recommended by the Department of Community Development, Economic Development and Housing, and the Planning Commission that the Council, by resolution, approve the North Village II Housing Allocation Plan (HAP) Contract between the City of Santa Rosa, the Housing Authority of the City of Santa Rosa, and Fulton Road Investors, LLC.

13.6 REPORT -- SIGNING AUTHORITY FOR TECHNOLOGY AGREEMENTS

BACKGROUND: Currently no delegation of authority for agreements with software service providers pertaining to software licensing, software usage, and software development agreements exists, requiring specific council action. This delays the process significantly and is inefficient, so to increase efficiency, the City of Santa Rosa needs a designated staff person that can sign off on these agreements. This authorization would not change the authority for the actual purchase of software which would continue to be purchased in accordance with current purchasing guidelines.

RECOMMENDATION: It is recommended by the City Manager and the Information Technology Department, that the Council, by resolution, authorize the City Manager or designee to (1) enter into Confidentiality Disclosure Agreements, Software Development or Software User Agreements in connection with software acquired or sought to be developed on behalf of the City of Santa Rosa; and (2) execute and submit all documents including, but not limited to, applications, agreements and amendments, which may be necessary for the successful installation of such technologies and technology-related Confidential Disclosure Agreements (CDA) pertaining to disclosure of vendor technology information relevant to planning City Information Technology strategic investments.

5:00 P.M.

13.7 PUBLIC HEARING – GREENHOUSE GAS REDUCTION PROGRAM

BACKGROUND:  On April 26, 2012 the Planning Commission voted 5-0-2 to recommend that the City Council certify the Final Supplemental Environmental Impact Report, and adopt the General Plan Amendment and Climate Action Plan for the Greenhouse Gas Reduction Program.
The Draft Climate Action Plan (CAP) includes a baseline inventory of 2007 emissions for Santa Rosa.  The plan addresses state, regional and local greenhouse gas (GHG) emissions reduction targets and proposes reduction measures to meet those targets.  A monitoring and implementation plan is also included in the CAP. 

The General Plan Amendment includes additions to the narrative in the introduction and appendices and revised and new policies in the Land Use and Livability, Housing, Open Space and Conservation, and Noise and Safety elements of the General Plan in relation to GHG reductions.

RECOMMENDATION:  It is recommended by the Department of Community Development that the Council, by resolution, certify the Final Supplemental Environmental Impact Report and adopt the General Plan Amendment and the Climate Action Plan. 

14. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 

15. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY 

16. PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council.  Each speaker is allowed three minutes.  To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.  If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.

17. ADJOURNMENT OF MEETING

*Did not appear on the preliminary agenda. 
**Quasi-judicial or adjudicative action.

UPCOMING MEETINGS
(Note: This schedule is tentative and subject to change pending final publication of the City Council Meeting Agenda)

June 12-14 

Report – Acceptance and Initial Review of Charter Review Committee Recommendations
Report – Surplus Property at 0 Heatherglen Circle (Assessor's Parcel
     No. 049-610-038)
Report – Benton Street Club House ADA Improvements
   Public Hearing – City Council FY2012/2013 Budget Hearings
Public Hearing – Golf Fees (June 13)
Report – Parking Fine Increase (June 13)
 Report – Master Professional Services Agreements (June 13)
 Report – Measure O Implementation Plan Change Adjustments and
    Approval of Budget Below Baseline Funding Levels (June 13)

June 19 

Successor Agency – Report – Request to Extend Escrow for Museum
    on the Square
Report – Continued Review of Charter Review Committee
    Recommendations
Report – Community Advisory Board Resolution
 Public Hearing – Grocery Store Policy and Zoning Update
Public Hearing – BoDean Asphalt

June 26 

Study Session – Community Choice Aggregation (CCA) Program
      Update
 Study Session – Public Safety Realignment Update
 Report – Continued Review of Charter Review Committee
     Recommendations
 Report – CHOICE Cycle 6 Grant Program Funding Recommendations
 Report – Grant Policy
 Public Hearing - TEFRA Public Hearing – Tax Exempt Multifamily
    Housing Revenue Bonds – Sonoma Creekside Apartments (74 Boas
    Drive)
Public Hearing - TEFRA Public Hearing – Tax Exempt Multifamily
    Housing Revenue Bonds – North Village II (2406 Fulton Road)
Public Hearing – TEFRA Public Hearing – Tax Exempt Multifamily
    Housing Revenue Bonds – Bethlehem Towers (801 Tupper Street)

July 3   No Meeting

July 10  No Meeting

July 17  

Report – Final Review of Charter Committee Recommendations

July 24  

Report – Calling Election for City Measures and Requesting
       Consolidation; Determination of Ballot Order for City measures; and
       Determination Re Rebuttal Arguments

July 31 

Report - Authorize Issuance Of Tax Exempt Multifamily Housing
    Revenue Bonds – Humboldt Apartments (499 Humboldt Street)
Public Hearing – North Santa Rosa Station Area Specific Plan

August 7  

August 14 

Study Session – Short Range Transit Plan (SRTP)

August 21 No Meeting

August 28 No Meeting

September 11 Public Hearing – Short Range Transit Plan (SRTP)

September 25 Public Hearing – State Cops

PENDING:

Study Session – Update on Community Policing
Report – Policy for Shared Services
Report – Southeast Greenway Concept Plan Update and Letter To
    Caltrans
Report – 4th Quarter Council Goals Update
Public Hearing – Ordinance Introduction – Fire Flow Requirements and
    Modification

MEETINGS FOR THE WEEKS OF JUNE 4 AND JUNE 11, 2012

June 4 -  Art in Public Places (CANCELLED), 3:30 p.m., Steele Lane Community Center, 415 Steele Lane

June 5 -  Downtown Subcommittee (CANCELLED), 8:30 a.m., City Hall – Mayor’s Conference Room (Room 10), 100 Santa Rosa Avenue

June 6 -  Cultural Heritage Board (CANCELLED), 2:30 p.m. City Hall – Room 7, 100 Santa Rosa Avenue

June 7 -  Zoning Administrative Hearing, 10:30 a.m., City Hall – Room 7, 100 Santa Rosa Avenue

June 7 - Board of Public Utilities, 1:30 p.m., City Hall – Council Chamber, 100 Santa Rosa Avenue

June 7 -  Design Review Board Special Meeting, 2:00 p.m. – City Hall, Room 7, 100 Santa Rosa Avenue

June 11-  Housing Authority, 1:30 p.m. – City Hall – Council Chamber, 100 Santa Rosa Avenue

June 14 -  Subregional Technical Advisory Committee, 1:30 p.m. – Laguna Treatment Plant, 43100 Llano Road

June 14 - Planning Commission, 4:00 p.m., City Hall – Council Chamber, 100 Santa Rosa Avenue

Accessibility Information  The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities.  Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 one week prior to the meeting.  TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org.