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ITEM 18: BUDGET HEARING, DAY 2 (MAY 16, 2012)

 

SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
MAY 15, 2012
(CONTINUING ON MAY 16, 2012)
1:45 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)

1. CALL TO ORDER AND ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)

2.1 PUBLIC COMMENT ON CLOSED SESSION ITEMS

Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.

2.2 ADJOURN TO CLOSED SESSION IN MAYOR’S CONFERENCE ROOM 

2.3 CONFERENCE WITH LABOR NEGOTIATORS

Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations:  Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). 

2.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER

2:00 P.M. (CITY COUNCIL CHAMBER)

3. STUDY SESSION 

3.1 REVIEW OF FY 2012/13 DEPARTMENT BUDGET REQUESTS, CAPITAL IMPROVEMENT PROGRAM FUNDING REQUESTS AND COMMUNITY PROMOTIONS FUNDING REQUESTS

At this study session the City Council will review the City’s proposed FY 2012/13 Operations and Maintenance budget request, Capital Improvement Program funding request and Community Promotions funding requests.  Staff will provide additional information on proposed department reductions and allocation of General Fund budget in connection with Measure O baseline funding issues.

The Council may ask questions and provide direction to staff.

This is a two-part study session. The second part of the study session will take place at the continued meeting of May 16, 2012.

4:00 P.M. (CITY COUNCIL CHAMBER)

4. ANNOUNCEMENT OF ROLL CALL

5. REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)

6. PROCLAMATIONS/PRESENTATIONS 

6.1 PRESENTATION -- ROSE PARADE GRAND MARSHAL ANNOUNCEMENT

6.2 PRESENTATION -- HABITAT FOR HUMANITY

6.3 PROCLAMATION -- CINCO DE MAYO ORGANIZING COMMITTEE THANK YOU

6.4 PROCLAMATION -- POLICE WEEK

PUBLIC COMMENTS ON AGENDA ITEMS:  Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS:  Comments from the public on non-agenda items will be heard under Agenda Item 16.

7. STAFF BRIEFINGS

This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest.  No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

7.1 WATER-USE EFFICIENCY POSTER CONTEST 

Staff will give a brief overview of the Water-Use Efficiency Poster Contest followed by the Water-Use Efficiency Poster Contest awards presentation to the winning 3rd and 4th grade students.

8. APPROVAL OF MINUTES – April 17, 2012, and May 1, 2012, Regular Meeting

9. MAYOR'S/COUNCILMEMBERS’ REPORTS

9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

9.2 MAYOR /COUNCILMEMBERS’ REPORTS

9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED)

• Sonoma County Transportation Authority (SCTA)

• Sonoma County Water Agency (SCWA) – Water Advisory Committee

• Solid Waste Advisory Group (SWAG)

• Association of Bay Area Governments (ABAG)

• Other

10. CITY MANAGER'S/CITY ATTORNEY’S REPORTS 

11. CONSENT ITEMS 

11.1 MOTION -- CONTRACT AWARD – TOKAY STREET SIDEWALK & BELLEVUE AVENUE SIDEWALK AND PEDESTRIAN FLASHER INSTALLATION  

This motion, recommended by the Transportation and Public Works Department, awards construction Contract No. C01130, Tokay Street Sidewalk & Bellevue Avenue Sidewalk and Pedestrian Flasher Installation, in the total amount of $264,908.50 to the lowest responsible bidder, Team Ghilotti, Inc., of Petaluma, and establishes a total contract amount of $291,399.35 (the original contract amount plus a 10% contingency).  This motion will allow for the construction of:  1) sidewalk and all-way stop controls with high-visibility crosswalks at the intersection of Tokay Street and Amethyst Way adjacent to Kawana Elementary School; and 2) widened sidewalk along Bellevue Avenue, a pedestrian activated flashing beacon system in conjunction with a high-visibility crosswalk crossing Bellevue Avenue at the Colgan Creek bike path and striping changes to improve safety.  Funding for this project has been appropriated to Account No. 17435.  The source of funds is Federal Transportation Enhancement Act (TEA) Grant Funding through the Federal Safe Routes to School Program (SRTS).  No City General Fund money is included in this project.

11.2 RESOLUTION -- INCREASE IN APPROPRIATIONS FOR CAPITAL IMPROVEMENTS TO FACILITATE BROADCASTING OF PUBLIC, EDUCATION AND GOVERNMENT (PEG) CHANNEL 

This resolution, recommended by the Information Technology Department, increases the appropriations in JL Key 02061, “City Council PEG Upgrade”, in the amount of $65,000; and JL Key 02062, “Secondary Government Broadcast Facility”, in the amount of $65,000; for capital improvements to facilitate the City of Santa Rosa Public Education and Government (PEG) channel broadcasting, with source of funds being 1880-2103 “Cable TV PEG Fees”.

11.3  RESOLUTION -- BICYCLE TRANSPORTATION ACCOUNT (BTA) FISCAL YEAR 2012/2013 - NORTH/SOUTH BICYCLE COMMUTER CORRIDORS YULUPA AVENUE AND MISSION BOULEVARD GRANT APPLICATION

This resolution, recommended by the Transportation and Public Works Department; 1) authorizes the Director of Transportation and Public Works to execute the agreement with the California Department of Transportation if the City is successful in obtaining $200,000 of Bicycle Transportation Account (BTA) funds; 2)  authorizes $30,000 of  Capital Facilities Fee (CFF) if appropriated as part of the fiscal year 2012/13 Capital Improvement Program (CIP) budget to match the state funds being requested to install Class II bicycle lanes on Yulupa Avenue between Montgomery Drive and Hoen Avenue and on Mission Boulevard between Austin Creek and Highway 12; and 3) authorizes the Chief Financial Officer to increase appropriations in JL Key 17478- Yulupa Avenue Class II Bike Lanes project by  $200,000.

11.4 RESOLUTION -- ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 140 WEST COURT

This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $390.50 against the property located at 140 West Court for administrative costs for violations of the City Code that remained uncorrected by the responsible parties, Jose and Maria Torres, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.

11.5 ORDINANCE -- CORRECTIONS TO ZONING CODE 

This ordinance, recommended by the City Clerk’s Office, makes ministerial corrections to the Zoning Code as a result of the re-adoption of Ordinance No. 3976 on November 8, 2011. The proposed ordinance repeals Ordinance No. 3976 and amends Sections 20-22.030, 20-23.030, 20-36.040, 20-42.190 and 20.70.020 of the Santa Rosa City Code.

12. REPORT ITEMS

12.1 REPORT -- ADOPTION OF RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE CITY OF SANTA ROSA’S CONTRACT WITH THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND INTRODUCE AN ORDINANCE TO AMEND THE CONTRACT

BACKGROUND:  This resolution and ordinance sets forth the City’s intention to amend the contract between the City of Santa Rosa and the California Public Employees’ Retirement System and establish second-tier retirement benefits for new employees in the Miscellaneous, Fire Safety and Police Safety PERS retirement plans.

RECOMMENDATION:  It is recommended by the Human Resources Department that the Council:  (1) Adopt the Resolution of Intention amending the contract between the City of Santa Rosa and the California Public Employees’ Retirement System; and (2) introduce the Ordinance to amend the contract.

12.2 REPORT – SINGLE USE CARRYOUT BAG ORDINANCE UPDATE 

BACKGROUND: In 2008, the Sonoma County Waste Management Agency (SCWMA) began researching developments within California and out-of-state legislation regarding paper and plastic single use carryout bags.  At the May 18, 2011 SCWMA Board meeting, the Board directed staff to present three options for addressing carryout bags developed by staff to the Board of Supervisors and to the nine City Councils.  This presentation was made to the Santa Rosa City Council on November 1, 2011, at which time the Council expressed interest in pursuing a single use carryout bag ordinance, but wanted additional information regarding the drafting, adoption, and enforcement of the ordinance.

RECOMMENDATION: It is recommended by City Staff that Council, by motion, provide direction as to which option staff should pursue for the development of a single use carryout bag ordinance.

13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

14. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY

15. RECONVENE TO STUDY SESSION - REVIEW OF FY 2012/13 DEPARTMENT BUDGET REQUESTS, CAPITAL IMPROVEMENT PROGRAM FUNDING REQUESTS AND COMMUNITY PROMOTIONS FUNDING REQUESTS

16. PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council.  Each speaker is allowed three minutes.  To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.  If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.

17. ADJOURN (CONTINUE) REGULAR CITY COUNCIL MEETING TO RECONVENE AT 9:00 AM ON WEDNESDAY, MAY 16, 2012, IN THE COUNCIL CHAMBER
9:00 AM WEDNESDAY, MAY 16, 2012, CITY COUNCIL CHAMBER

18. CALL TO ORDER OF ADJOURNED REGULAR COUNCIL MEETING OF MAY 15, 2012, AND ROLL CALL

18.1 REVIEW OF FY 2012/13 DEPARTMENT BUDGET REQUESTS, CAPITAL IMPROVEMENT PROGRAM FUNDING REQUESTS AND COMMUNITY PROMOTIONS FUNDING REQUESTS

At this study session the City Council will review the City’s proposed FY 2012/13 Operations and Maintenance budget request, Capital Improvement Program funding request and Community Promotions funding requests.  Staff will provide additional information on proposed department reductions and allocation of General Fund budget in connection with Measure O baseline funding issues.

The Council may ask questions and provide direction to staff.

This is a two-part study session. This is the second part of the study session continued from May 15, 2012.

18.2 PUBLIC COMMENTS (Comments from the public will be limited to the subject of the Study Session. 

19. ADJOURNMENT OF MEETING

*Did not appear on the preliminary agenda. 
**Quasi-judicial or adjudicative action.

 
UPCOMING MEETINGS
(Note: This schedule is tentative and subject to change pending final publication of the City Council Meeting Agenda)

May 22 

Report – Police Management Association Memorandum of
    Understanding
Report – Parking Meter Permit Fee Decrease – Lot 2
Public Hearing Appeal – Chick-fil-A

May 29 No Meeting

June 5 

Report – Santa Rosa Police Management Association Memorandum of
    Understanding
Report – Santa Rosa Tourism Business Improvement Area Annual
    Report
Report – Proposition 84 Grant Approval and Appropriation of Funds
Report – Amended and Restated Agreement Regarding South Park
    County Sanitation District Operations and Transfer to the City of
    Santa Rosa
Public Hearing – Greenhouse Gas Reduction Program – Supplemental
    EIR, Climate Action Plan and General Plan Amendments

June 12-14 

Report – Acceptance and Initial Review of Charter Review
     Committee Recommendations
Report – Benton Street Club House ADA Requirements
Report – Community Advisory Board Resolution
Public Hearing – City Council FY2012/2013 Budget Hearings
Public Hearing – Increase in Parking Fines (June 13)
Public Hearing – Golf Fees (June 13)

June 19 No Meeting

June 26 

Report – Continued Review of Charter Review Committee
     Recommendations
 Report – CHOICE Cycle 6 Grant Program Funding Recommendations
Report - Authorize Issuance Of Tax Exempt Multifamily Housing
    Revenue Bonds – Humboldt Apartments
Public Hearing - TEFRA Public Hearing – Tax Exempt Multifamily
    Housing Revenue Bonds – Sonoma Creekside Apartments (74 Boas
    Drive)
Public Hearing - TEFRA Public Hearing – Tax Exempt Multifamily
    Housing Revenue Bonds – North Village II (2406 Fulton Road)
Public Hearing – TEFRA Public Hearing – Tax Exempt Multifamily
    Housing Revenue Bonds – (Unnamed)

July 3   No Meeting

July 10  No Meeting

July 17  

Report – Final Review of Charter Committee Recommendations

July 24  

Report – Calling Election for City Measures and Requesting
       Consolidation; Determination of Ballot Order for City measures; and
       Determination Re Rebuttal Arguments

July 31  Public Hearing – North Santa Rosa Station Area Specific Plan

August 7  

August 14 

Study Session – Short Range Transit Plan (SRTP)

September 11 

Public Hearing – Short Range Transit Plan (SRTP) 

PENDING: 

Study Session – Realignment Update
Study Session – Policy Guidelines for Shared Services
Study Session – Update on Community Policing
Public Hearing – Ordinance Introduction – Fire Flow Requirements and
    Modification
Public Hearing – Bodean Asphalt

MEETINGS FOR THE WEEKS OF MAY 14 AND MAY 21, 2012

May 14 -  Economic Development Subcommittee (Cancelled), 12:00 p.m., City Hall, Mayor’s Conference Room, 100 Santa Rosa Avenue

May 14 -  Housing Authority Special Meeting, 1:30 p.m., City Hall, Council Chamber, 100 Santa Rosa Avenue

May 17 - Zoning Administrative Hearing, 10:30 a.m., City Hall, Room 7, 100 Santa Rosa Avenue

May 17 - Board of Public Utilities, 1:30 p.m., City Hall, Council Chamber, 100 Santa Rosa Avenue

May 17 -  Design Review Board, 2:00 p.m., City Hall, Room 7, 100 Santa Rosa Avenue

May 17 -  North Station Area Specific Plan - Design Review Public Hearing, 2:00 p.m., City Hall, Room 7, 100 Santa Rosa Avenue

May 17 - Bicycle and Pedestrian Advisory Board, 4:00 pm., City Hall Annex, Room 7 A/B, 90 Santa Rosa Avenue

May 23 -  Board of Community Services, 4:00 p.m., Finley Community Center, 2060 W. College Avenue

May 23 -  Community Advisory Board, 5:30 p.m., Finley Community Center, Manzanita Room, 2060 W. College Avenue

May 24 -  Santa Rosa Tourism Business Improvement Area Advisory Board, 11:30 a.m., 637 First Street

May 24 -  North Station Area Specific Plan Planning Commission Public Hearing, 4:00 p.m., City Hall, Council Chamber, 100 Santa Rosa Avenue

May 24 - Planning Commission, 4:00 p.m., City Hall, Council Chamber, 100 Santa Rosa Avenue

Accessibility Information  The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities.  Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 one week prior to the meeting.  TDD 543-3063

Meeting information can also be accessed via the internet at http://srcity.org.