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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
APRIL 17, 2012

2:45 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)

1. CALL TO ORDER AND ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)

2.1 PUBLIC COMMENT ON CLOSED SESSION ITEMS

Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.

2.2 ADJOURN TO CLOSED SESSION IN MAYOR’S CONFERENCE ROOM

2.3 CONFERENCE WITH LABOR NEGOTIATORS  

Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations:  Service Employees International Union Local 1021, (Employee Units 8 - Transit); Public Safety Management Association (Employee Unit 9)

2.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER

3:00 P.M. (CITY COUNCIL CHAMBER)

3. STUDY SESSION 

3.1 SPRING FINANCIAL UPDATE, REVIEW OF PROPOSED FY2012/13 BUDGET REDUCTIONS AND REVIEW OF MEASURE O REQUIREMENTS 

Finance staff will update the Council on the status of the General Fund finances by presenting the Spring Financial Update, which compiles nine months of actual FY 2011/12 data.  An economic update will be presented which will discuss current and projected trends that will affect this fiscal year and beyond.  During the presentation, General Fund revenues will be reviewed and an updated projection will be provided.  A revised projection of reserves will be discussed.  The Five-Year Forecast, incorporating revised revenue, expenditure and reserve projections, will be presented for fiscal years 2011/12 through 2016/17.  Additionally, proposed FY 2012/13 budget reduction options, developed by departments, will be presented.  Finally, an overview of the City’s financial requirements under the provisions of Measure O will be presented.

4:00 P.M. (CITY COUNCIL CHAMBER)

4. ANNOUNCEMENT OF ROLL CALL

5. REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)

6. PROCLAMATIONS/PRESENTATIONS 

6.1 PROCLAMATION -- VOLUNTEERS IN POLICE SERVICE (VIPS)

6.2 PROCLAMATION -- WEEK OF THE YOUNG CHILD

6.3 PROCLAMATION -- 100TH ANNIVERSARY - SISTERS OF ST. JOSEPH OF ORANGE 

6.4 PROCLAMATION -- NATIONAL CRIME VICTIMS RIGHT WEEK

PUBLIC COMMENTS ON AGENDA ITEMS:  Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS:  Comments from the public on non-agenda items will be heard under Agenda Item 15.

7. STAFF BRIEFINGS -- NONE

This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest.  No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

8. APPROVAL OF MINUTES – April 10, 2012, Regular Meeting

9. MAYOR'S/COUNCILMEMBERS’ REPORTS

9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

9.2 MAYOR /COUNCILMEMBERS’ REPORTS

9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED)

• Sonoma County Transportation Authority (SCTA)

• Sonoma County Water Agency (SCWA) – Water Advisory Committee

• Solid Waste Advisory Group (SWAG)

• Association of Bay Area Governments (ABAG)

• Other

10. CITY MANAGER'S/CITY ATTORNEY’S REPORTS 

11. CONSENT ITEMS

11.1 MOTION -- APPROVAL OF THE PRELIMINARY FY2012/13 SUBREGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPOVEMENT AND DEBT SERVICE BUDGETS AND ALLOCATION OF COSTS 

This motion, recommended by the Subregional Wastewater Technical Advisory Committee and the Board of Public Utilities, approves the Preliminary FY2012/13 Subregional Water Reuse System Operating and Debt Service Budgets and Allocation of Costs to the Subregional agencies for the purpose of notifying each of the agencies of their cost allocation for the FY2012/13 year, approval of Santa Rosa's contribution to be subject to Council approval of the budget during the FY2012/13 Council budget review.

11.2 RESOLUTION -- CONTRACT AWARD - FINANCIAL AUDIT SERVICES

This resolution, recommended by the Finance Department, authorizes a two-year contract with up to three years of extension options for financial audit services to Macias Gini & O’Connell LLP, Sacramento, California, in the total amount of $324,705 for the two-year period.   Funds for these services are allocated in the Fiscal Year 2011-2012 operational budgets of the various departments that utilize these services, and will be budgeted in the next Fiscal Year budget when approved by Council.

11.3 RESOLUTION -- LAZZINI AVENUE – LEASE AGREEMENT WITH ROSELAND SCHOOL DISTRICT

This resolution, recommended by the Transportation and Public Works Department, authorizes the Mayor to execute a lease agreement with the Roseland School District for the long-term use and maintenance of Lazzini Avenue from Comalli Street east to the school property.

11.4 RESOLUTION -- ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 221 EARLE STREET 

This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $3,961.00 against the property located at 221 Earle Street for violations of the City Code that remain uncorrected by the responsible party, Jerome C. Hauke, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.

11.5 RESOLUTION -- AUTHORIZING THE CITY MANAGER TO EXECUTE NECESSARY CONTRACTS AND AGREEMENTS, INCLUDING RENTAL AGREEMENTS RELATED TO THE OVERALL START OF THE 2012 AMGEN TOUR OF CALIFORNIA 

This resolution, recommended by the Department of Economic Development and Housing, authorizes the City Manager, or her designee, to approve and execute necessary contracts and agreements, including rental agreements, related to overall start of the 2012 Amgen Tour of California, in individual amounts that do not exceed $100,000.

(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)

12. REPORT ITEMS

12.1 REPORT -- REFINANCING 2004 SERIES A VARIABLE RATE WASTEWATER REVENUE BONDS AND 2002 SERIES B FIXED RATE WASTEWATER REVENUE BONDS

BACKGROUND:  In February 2004, Variable Rate Wastewater Revenue Bonds (2004 Series A) were issued for the purpose of financing the Geysers Recharge Project, and required an Irrevocable Letter of Credit (LOC) issued by a bank, with a high credit rating, to provide additional security for the Bonds in order for them to be marketed as a high quality short term investment.  Landesbank Baden-Wurttemberg, who provided the initial LOC, opted not to renew its LOC on the optional termination date of April 18, 2013, and therefore, City staff began searching for financing options.

RECOMMENDATION:  It is recommended by the Finance Department and Board of Public Utilities that the Council, by resolution, approve and authorize: (1) the refinancing of 2004 Series A Variable Rate Wastewater Revenue Bonds with a fixed rate financing, (2) the refinancing of one maturity of 2002 Series B Wastewater Revenue Bonds with a lower fixed rate, (3) a Supplemental Indenture of Trust, (4) a Preliminary Official Statement and (5) approving and authorizing related documents and actions with respect thereto.

12.2 REPORT -- ACCEPTANCE OF A GRANT FROM THE FEDERAL TRANSPORTATION ADMINISTRATION AND AUTHORIZE THE EXECUTION OF THE GRANT  AGREEMENT TO FUND AN INFORMATION AND REFERRAL CALL CENTER AND ASSOCIATED WEBSITE UTILIZING FEDERAL SECTION 5317 NEW FREEDOM GRANT FUNDS 

BACKGROUND: On March 2, 2011 the Sonoma County Adult and Aging Division, Human Services Department sponsored a Mobility Summit. Summit participants determined that the top solutions for the level of confusion and lack of readily available transportation and health care information in Sonoma County would be to:

• Improve access to transit information, 
• Develop a One Call Mobility Center for residents to get complete   
   transportation information, and
• Integrate current systems of 211 and 511 resources.

The program, funded by the Federal Transit Administration New Freedom Grant, will serve as a "pilot project" to test configuration in Sonoma County the On Call Mobility Center approach to transportation.  The desired outcome of this project will be to spread the transportation needs of the region over a full spectrum of agencies, not solely the public transit agencies.
The funds in this grant will cover planning, public outreach and education, website development, call center staff, administrative costs and acquisition of equipment.

RECOMMENDATION:  It is recommended by the Transportation and Public Works Department that Council, by resolution, 1) accept a grant providing $186,433 in funding for the Sonoma Access program under the federal Section 5317 New Freedom Grant Program; 2) authorize the Director of Transportation and Public Works or designee to execute any actions necessary for this application and the acceptance of these funds.

The required local match of $46,608 (20%) includes “in kind” volunteer hours valued at $12,178 and $34,430 from Transportation Development Act (TDA) already budgeted in Fund 1651. 

12.3 REPORT -- COMMUNITY ADVISORY BOARD COMMUNITY IMPROVEMENT GRANT PROGRAM 

BACKGROUND: City Charter Section 10.1 states:  The Council shall establish each year an allocation for public improvements within each district which the district representatives, after a noticed public hearing, shall determine how to expend, subject to Council approval.  This same language is also included in Resolution 25805, Section 7. 

This allocation has historically been used to fund grants applied for through the Community Improvement Grant Program.  The Community Advisory Board (CAB) reviews the grant applications and makes recommendations for funding to the City Council.  

At the March 28, 2012 CAB meeting, staff presented and the CAB unanimously approved the revised definition of “public improvement’ and updated Community Improvement Grant application. 

RECOMMENDATION:  It is recommended by the City Manager’s Office that Council, by motion, approve the Community Improvement Grant definition of “public improvements” to include both public improvement projects such as murals, community gardens, and clean-ups as well as activities intended to promote community building such as neighborhood association meetings, community celebrations, and relationship building. The objective of any grant must be to create a long-term community-based improvement, either through physical improvements or through lasting partnerships.

12.4 REPORT -- COUNCIL GOALS AND STRATEGIC OBJECTIVES – THIRD QUARTER UPDATE 

BACKGROUND: This report is the Third Quarter Update for the six City Council Goals and 2011-13 Strategic Objectives.

RECOMMENDATION: It is recommended by the City Manager’s Office, that Council, by motion, reconfirm or amend the strategic objectives and then accept the Third Quarter City Council Goals Scorecard Update.

12.5 REPORT -- FY 2012/13 BUDGET PREPARATION AND POLICY DIRECTION

BACKGROUND: The City Manager's Office and the Finance Department Budget Team have identified three key budget policies for Council review and direction in preparation of the FY 2012/13 budget.  Those key budget policies are 1) accelerated payment of pension liabilities; 2) Measure O baseline funding; and 3) Capital Improvement Plan priorities for funding of repair and maintenance of streets and parks.

RECOMMENDATION: It is recommended by the City Manager’s Office that Council, by motion, provide direction for key budget policies for preparation of the FY 2012/13 City Manager's recommended budget.

13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

13.1 AB 2398 LETTER OF SUPPORT – THE WATER RECYCLING ACT OF 2012

14. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY

15. PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council.  Each speaker is allowed three minutes.  To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.  If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.

16. ADJOURNMENT OF MEETING

*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action. 

UPCOMING MEETINGS

April 24 No Meeting
 
May 1 

Staff Briefing – Short Range Transit Plan (SRTP)
Staff Briefing – Water Use Efficiency Poster Contest Awards
Report – Approval of Amendment to Agreement with Sonoma County
    for Samuel Jones Hall
Report – Ratification of City Contract Number C 009181, Contract with
    MV Transportation for Paratransit Services
Public Hearing – Approval of Community Development Block Grant
    Action Plan

May 8 No Meeting

May 15  

Study Session – City Council FY 2012/2013 Preliminary Budget Review

May 16 

Study Session – City Council FY 2012/2013 Preliminary Budget Review

May 22

May 24 No Meeting

June 5

June 12-14 

Public Hearing – City Council FY2012/2013 Budget Hearings

August 14 

Study Session – Short Range Transit Plan (SRTP)

September 11 

Public Hearing – Short Range Transit Plan (SRTP)

PENDING:

Study Session – Realignment Update
Study Session – Policy Guidelines for Shared Services
Study Session – Update on Community Policing
Report – Proposition 84 Grant Approval
Public Hearing – Ordinance Introduction – Fire Flow Requirements and
    Modification

MEETINGS FOR THE WEEKS OF APRIL 16 AND APRIL 23, 2012

April 19 -  Zoning Administrative Hearing, 10:30 a.m., City Hall – Room 7, 100 Santa Rosa Avenue

April 19 - Board of Public Utilities, 1:30 p.m., City Hall, Council Chamber, 100 Santa Rosa Avenue

April 19 -  Design Review Board, 2:00 p.m., City Hall, Room 7, 100 Santa Rosa Avenue

April 19 -  Bicycle and Pedestrian Advisory Board (CANCELLED), 4:00 p.m., City Hall Annex, Room 7 A/B, 90 Santa Rosa Avenue

April 23 -  Housing Authority, 1:30 p.m., City Hall, Council Chamber, 100 Santa Rosa Avenue

April 25 - Board of Community Services, 4:00 p.m., Finley Community Center, 2060 W. College Avenue

April 25 -  Community Advisory Board, 5:30 p.m., Finley Community Center, Manzanita Room, 2060 W. College Avenue

April 25 -  Measure O Oversight Committee, 4:00 p.m., Steele Lane Community Center, De Meo Room, 415 Steele Lane

April 26 -  Waterways Committee Meeting, 9:00 a.m., City Hall – Room 7, 100 Santa Rosa Avenue

April 26 -  Santa Rosa Tourism Business Improvement Area Advisory Board, 11:30 a.m., 637 First Street

April 26 - Charter Review, 5:00 p.m., Utilities Field Operations Building, 35 Stony Point Road

April 26 - Planning Commission, 4:00 p.m., City Hall, Council Chamber, 100 Santa Rosa Avenue

Accessibility Information   The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities.  Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 one week prior to the meeting.  TDD 543-3063

Meeting information can also be accessed via the internet at http://srcity.org.