SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
SANTA ROSA CITY COUNCIL
CITY HALL, 100 SANTA ROSA AVENUE
APRIL 3, 2012
3:15 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
2.1 PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.2 ADJOURN TO CLOSED SESSION IN MAYOR’S CONFERENCE ROOM
2.3 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
2.4 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.5 ADJOURN CLOSED SESSIONS AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3:30 P.M. (CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1 POST REDEVELOPMENT PLANNING: CAPITAL IMPROVEMENT AND AFFORDABLE HOUSING PROGRAMS
Staff will update Council on the impacts to the Capital Improvement and Affordable Housing Programs due to the dissolution of redevelopment.
4:00 P.M. (CITY COUNCIL CHAMBER)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSION
6. PROCLAMATIONS/PRESENTATIONS –
6.1 PROCLAMATION -- SEXUAL ASSAULT AWARENESS MONTH
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15.
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 SANTA ROSA FIRE DEPARTMENT FIRE STATIONS-SAFE SURRENDER SITES
The Santa Rosa Fire Department will be presenting a proposal to Sonoma County Board of Supervisors in April to allow Fire Stations to be designated as Safe Surrender sites. A Safe Surrender site will allow a parent or legal guardian who is unable or unwilling to care for a newborn baby to surrender the infant within 72 hours of birth at a Fire Station without fear of being prosecuted, as long as baby shows no signs of neglect or abuse. The purpose of this law is to protect the newborn infant from being injured or abandoned when a parent or guardian feels he or she cannot handle the responsibility.
8. APPROVAL OF MINUTES – March 13, 2012, Regular Meeting; and March 20, Special Joint Planning Commission/City Council Meeting and Regular Meeting
9. MAYOR'S/COUNCILMEMBERS’ REPORTS
9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
9.2 MAYOR /COUNCILMEMBERS’ REPORTS
9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) – Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Association of Bay Area Governments (ABAG)
10. CITY MANAGER'S/CITY ATTORNEY’S REPORTS
11. CONSENT ITEMS
11.1 RESOLUTION -- AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO CREATE THE CLASSIFICATION OF COMMUNITY SERVICES OFFICER
This resolution, recommended by the Human Resources Department, amends the City Classification and Salary Plan to create the classification of Community Services Officer with a salary range of $4,294 - $5,219 per month, in Unit 14, Police Civilian Technical Unit. This action results from anticipated reorganization and no additional FTE or funds are requested.
11.2 RESOLUTION -- CALEPA ELECTRONIC REPORTING GRANT APPLICATION
This resolution, recommended by the Fire Department, authorizes staff to amend the CalEPA CERS $52,304 grant, approved by Council on May 17, 2011, for implementation of the state mandated electronic reporting system over a three year term with no matching fund requirement, and authorizes the Fire Chief to act as the signing authority for contracts and payments related to the grant; and authorizes the Chief Financial Officer to create Project #05081 entitled "California Environmental Reporting System (CERS) Grant Program" and to appropriate funds to the project in the amount of $52,304.
The grant was originally submitted to and approved by Council on May 17, 2011. Resolution No. 27883 did not specify a project number and the amount of the grant was misstated as $22,309 instead of the correct amount of $52,304.
11.3 RESOLUTION -- APPROPRIATION OF FUNDS TO OPERATE THE ARTSTART PROGRAM FOR THE REMAINDER OF THE FISCAL YEAR 2011-12
This resolution, recommended by the Recreation, Parks & Community Services Department authorizes the appropriation of funds in the amount of $38,808 from Art Fund Reserves (1204-9848) for use in JL Key P09704 (Public Art) needed to operate the Artstart program for the remainder of FY 2011-12.
11.4 RESOLUTION -- NATIONAL ENDOWMENT FOR THE ARTS - OUR TOWN GRANT APPLICATION FOR PUBLIC ART MASTER PLAN
This resolution, recommended by the Recreation, Parks & Community Services Department, authorizes staff to submit an application to the National Endowment for the Arts – Our Town Grant for the development of a Public Art Master Plan for Santa Rosa. It is further recommended that if grant funding is awarded, and upon approval of the grant contract, a total of $50,000.00 City matching funds will be available as follows: $40,000.00 in-kind salaries and benefits from existing city and museum staff, meeting space, printed meeting materials, and $10,000.00 cash from Art Fund Reserves. It is further recommended that if grant funding is awarded, and upon approval of the grant contract, the Council direct the Chief Financial Officer to increase JL Key P09705, titled “Art Programming & Events”, by the amount of the grant, and appropriate $10,000.00 matching funds from Art Fund Reserves (1204-9848) to JL Key P09705.
11.5 RESOLUTION – APPRORIATION OF FUNDS TO ACCEPT OVERTIME REIMBURSEMENT FOR THE COUNTYWIDE AVOID THE 13 GRANT PROGRAM
This resolution, recommended by the Police Department, authorizes an increase of appropriations of $30,000 to JL Key 95878 for the reimbursement of overtime funds spent while participating in the countywide Avoid the 13 Grant Program sponsored by the California Office of Traffic Safety.
11.6 RESOLUTION – ACCEPTING AND APPROPRIATING FUNDS FOR A CALIFORNIA HIGHWAY PATROL GRANT FOR THE EVERY 15 MINUTES PROGRAM
This resolution, recommended by the Police Department, authorizes the Chief of Police to accept a CHP Grant in the amount of $9,999.99 for the implementation of the Every 15 Minutes Program at Elsie Allen High School.
11.7 ORDINANCE ADOPTION -- DOWNTOWN COMMERCIAL OFFICE REZONING ORDINANCE
This ordinance, introduced at the March 20, 2012, regular meeting, changes the zoning of 47 properties identified along 2nd and 3rd Street between Brookwood and E Streets to Office Commercial (CO) in order to bring them into consistency with the General Plan.
12. REPORT ITEMS
12.1 REPORT -- REVISED STREET LIGHT DESIGN STANDARDS
BACKGROUND: The Transportation and Public Works Department implemented efforts to achieve budget reductions and a reduction in Green House Gas emissions through the use of energy efficient light fixtures and reduction of electrical demand for the City’s street light program. A review of existing street light inventory was conducted establishing criteria to reduce the number of existing street lights. That criterion should also be applied to proposed new street light installations.
The existing City Standards require High Pressure Sodium (HPS) street lights be installed on all projects unless otherwise directed. More recently, the City has been purchasing induction street light fixtures, which use about 40% less energy.
Criteria have been incorporated into the proposed new standards that will provide the means to bring operations and maintenance costs down throughout the City and reduce Green House Gas emissions through reduced energy consumption.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that Council, by resolution, adopt the revised Street Light Standards.
12.2 REPORT -- COOPERATIVE AGREEMENT WITH CALTRANS TO PREPARE PROJECT INITIATION DOCUMENT FOR HEARN AVENUE OVERCROSSING AT HIGHWAY 101
BACKGROUND: A Project Initiation Document (PID) is required as a first step to eventually construct a new overcrossing at Hearn Ave. over Highway 101. This document will be prepared by Caltrans under City engineering staff oversight. By State Law, Caltrans is required to be reimbursed for this work. The Cooperative Agreement (District Agreement 04-2348), outlines the PID process and defines an estimated total cost of $158,000. The PID is scheduled to be completed by the end of 2012.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the Cooperative Agreement (District Agreement 04-2348) between the State of California and the City of Santa Rosa authorizing Caltrans to prepare the Project Initiation Document (PID) for the Hearn Avenue Overcrossing at Highway 101.
12.3 REPORT -- APPROVAL OF AMENDMENT NO. 4 TO THE MEMORANDUM OF UNDERSTANDING FOR UNIT 2—FIREFIGHTERS REPRESENTED BY INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL 1401 (Continued from the March 20, 2012, Regular Meeting)
BACKGROUND: As part of the FY 2010-2011 meet and confer on budget reductions, the City of Santa Rosa (“City”) and Santa Rosa Firefighters Local 1401, representing Unit 2 (“Firefighters”) agreed to meet and confer no later than July 1, 2012 on a new, lower retirement formula.
As a result of the meet and confer, the City and Firefighters have agreed to the implementation of a new, second tier retirement formula for new employees which includes 3%@55 and thirty-six (36) month final compensation under the State Public Employees Retirement System (CalPERS) and elimination of the City payment of the employee paid member contribution to CalPERS for new employees.
This agreement stipulates that as soon as a CalPERS contract amendment becomes effective, but not before July 1, 2012:
1. New employees will be provided with the benefit under CalPERS known as 3%@55.
2. Final compensation for all new employees hired after the effective date of the CalPERS contract amendment will be calculated using thirty-six (36) month final compensation.
3. All employees hired after the effective date of the new CalPERS contract amendment will contribute 9% of salary to the employee paid member contribution.
RECOMMENDATION: It is recommended by the City Manager and the City’s Negotiating Team that the Council, by resolution, accept this second tier of retirement and approve the amendment to the Memorandum of Understanding for and on behalf of the City’s Unit 2—Firefighters.
12.4 REPORT – AMENDMENT TO THE MEMORANDA OF UNDERSTANDING FOR MISCELLANEOUS BARGAINING UNITS 3 – MAINTENANCE; 4 –SUPPORT SERVICES; 6 – PROFESSIONAL; 7 – TECHNICAL; 14 – POLICE CIVILIAN TECHNICAL; 16 – UTILITIES SYSTEMS OPERATORS; 17 – PROFESSIONAL ATTORNEYS; AND 18 – MISCELLANEOUS MID-MANAGEMENT REPRESENTED BY THE SANTA ROSA MANAGEMENT ASSOCIATION
BACKGROUND: Representatives from the miscellaneous bargaining units have met independently as a coalition to plan for upcoming negotiations. As a result of those meetings, a proposal containing salary concessions consistent with Council budget reduction goals was initiated by the coalition and presented it to the City for consideration. The elements contained in the proposal are: One-year extension from July 1, 2012 through June 30, 2013; No salary increases during term of contract; 3.08% reduction in salary implemented through 64 hours of unpaid furlough during the Thanksgiving and Christmas holidays (except Dispatchers and Dispatcher Trainees); 3% of base salary contribution to health insurance premiums (Dispatchers and Dispatcher Trainees Only).
Collectively, the units represent approximately 820 employees. The proposed one-year agreements generate approximately $2,200,787 in savings to the City with $1,068,727 in savings to the General Fund in Fiscal Year 2012/2013.
RECOMMENDATION: It is recommended by the City Manager and the City’s Negotiating Team that the Council, by resolution, approve the Amendments to the Memoranda of Understanding for and on behalf of the City’s Miscellaneous Bargaining Unit 3 – Maintenance and Unit 16 – Utilities Systems Operators represented by Operating Engineers Local 3; Unit 4 – Support Services, Unit 6 – Professional and Unit 7 – Technical represented by the Santa Rosa City Employees Association; Unit 14 – Police Civilian Technical represented by SEIU Local 1021; Unit 17 – Professional Attorneys represented by the Santa Rosa City Attorneys Association in affiliation with the International Brotherhood of Teamsters Local Union Number 856; and Unit 18 – Miscellaneous Mid-Management represented by the Santa Rosa Management Association. The one (1) year extensions will be effective July 1, 2012 and will end on June 30, 2013.
12.5 REPORT -- AMENDMENT TO THE DOCUMENT DESCRIBING WAGES, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR EMPLOYEES IN THE CITY’S UNITS 10 – EXECUTIVE MANAGEMENT; 11 – MIDDLE-MANAGEMENT AND 12 - CONFIDENTIAL
BACKGROUND: On July 26, 2011, the City Council approved a Document describing Wages, Hours, and Other Terms and Working Conditions for Employees in the City’s Units 10, 11 and 12, Executive Management, Middle-Management and Confidential, for the period of July 1, 2011 through June 30, 2012.
In recognition of City’s continuing financial difficulties and consistent with Council’s budget reduction goals, the following changes to the Unit 10, 11 and 12 Document are proposed; Salary Reductions Through Furlough: Middle Management and Confidential employees will take 64 hours of unpaid furlough time, resulting in a salary reduction of approximately 3.08% this fiscal year. Executive Management employees will take 20.5 hours of unpaid furlough time resulting in a salary reduction of approximately 1%; PERS Employer Cost Sharing: Executive Management employees will continue to contribute 2% of base salary toward PERS Employer Costs; Term of Agreement: Extend the term of the Agreement to June 30, 2013.
Over the last four years, Units 10, 11 and 12 have helped resolve the budget deficit by agreeing to a number of concessions including: Forfeiting scheduled salary increases (8% by Executive Management; 4% by Middle-Management) as well as foregoing salary increases in subsequent years; Unpaid furloughs during the last two fiscal years (All); 2% of base salary contribution to PERS Employer Costs by Executive Management in FY 2011/2012; Agreement to revisions in health care plan design and premium structure (All).
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the Amendment to the Document Describing Wages, Hours and Other Terms and Conditions of Employment for Employees in the City’s Units 10, 11 and 12 - Executive Management, Middle-Management and Confidential, for the period of July 1, 2012 through June 30, 2013.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13.1 LETTERS REQUESTING FEDERAL FUNDING SUPPORT FOR WASTEWATER AND DRINKING WATER-RELATED RESEARCH
14. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
15. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.
16. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
Staff Briefing - Quarterly Report On Capital Improvement Program
Study Session – IFAS (Finance, Human Resources, And Payroll
Presentation – Economic Competitiveness Task Force Update on
The Go Local Business Program
Report - Request For Authorization To Submit A Response To A
Request For Proposal To Provide Administrative And Operational
Oversight To The Bennett Valley Fire Protection District
Study Session – Spring Financial Update, Review of Proposed
FY2012/13 Budget Reductions and Review of Measure O Fiscal
Report – Council Goals and Strategic Objectives – Third Quarter
Report – Refinancing 2004A Wastewater Bonds
Report – Subregional CIP Preliminary Operations and Maintenance
Staff Briefing – Short Range Transit Plan (SRTP)
Report – Approval of Amendment to Agreement with Sonoma County
for Samuel Jones Hall
Public Hearing – Approval of Community Development Block Grant
Presentation – Habitat Home – Community Development Block Grant
Study Session – City Council FY 2012/2013 Preliminary Budget Review
Staff Briefing – Water Use Efficiency Poster Contest Awards
Study Session – City Council FY 2012/2013 Preliminary Budget Review
June 12-14 Public Hearing – City Council FY2012/2013 Budget Hearings
Study Session – Short Range Transit Plan (SRTP)
Public Hearing – Short Range Transit Plan (SRTP)
Study Session – Realignment Update
Study Session – Policy Guidelines for Shared Services
Study Session – Update on Community Policing
Report – Community Improvement Grant Program
Report – Proposition 84 Grant Approval
Public Hearing – Ordinance Introduction – Fire Flow Requirements and
MEETINGS FOR THE WEEKS OF APRIL 2 AND APRIL 9, 2012
April 2 - Art in Public Places Committee, 3:30 p.m., Steele Lane Community Center, 415 Steele Lane
April 3 - Economic Development Subcommittee (CANCELLED), 12:00 p.m., City Hall, Mayor’s Conference Room, 100 Santa Rosa Avenue
April 3 - Downtown Subcommittee, 8:30 a.m., City Hall – Mayor’s Conference Room, 100 Santa Rosa Avenue
April 4 - Cultural Heritage Board, 2:30 p.m. City Hall – Room 7, 100 Santa Rosa Avenue
April 5 - Zoning Administrative Hearing, 10:30 a.m., City Hall – Room 7, 100 Santa Rosa Avenue
April 5 - Board of Public Utilities, 1:30 p.m., City Hall, Council Chamber, 100 Santa Rosa Avenue
April 12 - Charter Review, 5:00 p.m., Utilities Field Operations Building, 35 Stony Point Road
April 12 - Planning Commission, 4:00 p.m., City Council Chamber, 100 Santa Rosa
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org.