SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
DECEMBER 13, 2011
2:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
2.2 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (One potential case)
1963 Agreement between City of Santa Rosa and Fairfield Homes, Inc.
2.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3:30 P.M. (CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1 SANTA ROSA MAYOR’S GANG PREVENTION TASK FORCE UPDATE OF EFFORTS AND STRATEGIC PLANNING PROCESS
The Mayor's Gang Prevention Task Force (MGPTF) Policy Team will provide the City Council with an update about the efforts of the MGPTF and process for the update of the strategic plan.
4:00 P.M. (CITY COUNCIL CHAMBER)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION -- ELLEN BAILEY RETIREMENT
6.2 PROCLAMATION – SUE CLIVE RETIREMENT
6.3 PRESENTATION - ACHIEVEMENT OF EXCELLENCE IN PROCUREMENT (AEP) AWARD FOR 2011
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8. APPROVAL OF MINUTES - NONE
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
1. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
2. MAYOR /COUNCILMEMBERS’ REPORTS
3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) – Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Association of Bay Area Governments (ABAG)
• Other
9B. CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10. CONSENT ITEMS
10.1 MOTION -- AMERICAN RECOVERY AND REINVESTMENT ACT PAVEMENT REHABILITATION PROJECT ON MISSION BOULEVARD AND RANGE AVENUE - CONTINGENCY INCREASE
This motion, recommended by Engineering Services, increases the contingency from 10% to 15% for the City of Santa Rosa American Recovery and Reinvestment Act Pavement Rehabilitation Project Mission Boulevard and Range Avenue from $159,898 to $239,847 for increased cost of asphalt, and establishes a total contract amount of $1,838,828 with the source of funds being ARRA, utility impact fee and gas tax.
10.2 MOTION – COOPERATIVE PURCHASE – GARAGE LAMPS AND LIGHTING FIXTURES
This motion, recommended by the Finance and Economic Development & Housing Departments, authorizes a cooperative purchase and issuance of a purchase order for garage lamps and lighting fixtures to Lofings Lighting Inc., Sacramento, California, in the amount of $174,519. Installation of these energy efficient fixtures in two garages will result in on-going savings and position the City to receive available energy rebates. Funds for this procurement have been budgeted in fiscal year 2011-12 under the Economic Development and Housing Department, Parking Division - Key 001641-5341-42083-00.
10.3 RESOLUTION - CONTRACT EXTENSION - COMMUNITY MEDIA ACCESS CENTER INC.
This resolution, recommended by the City Manager's Office, 1) approves the Fourth Amendment to the Agreement with the Community Media Access Center, Inc. to extend the Agreement term by three months, and 2) grants authority to the City Manager to approve any further extensions of the Agreement.
10.4 ORDINANCE ADOPTION - AMENDING SECTIONS 14-04.090 AND 14-08.010 OF THE SANTA ROSA CITY CODE, REVISING MONTHLY SERVICE CHARGES AND RATES CHARGED FOR CITY WATER SERVICES
This ordinance, introduced at the December 6, 2011, Regular Meeting of the City Council amends Sections 14-04.090 and 14-08.010 of the Santa Rosa City Code and revises monthly service charges and rates charged for city water services.
11. REPORT ITEMS
11.1 REPORT -- INVESTMENT OF CITY FUNDS IN FINANCIAL INSTITUTIONS AND COMMUNITY BANKING PROGRAM UPDATE
BACKGROUND: The safety of the City’s investments and compliance with all legal parameters are the City’s top priorities, as with all public agencies. At the September 13, 2011 meeting, wherein Council approved and adopted the City’s updated City Council Investment Policy Number 000-26, Council directed Finance staff to develop a more formalized set of guidelines for its Community Banking Program, with the primary goals of safety of the principal and compliance with State laws and local investment policy. City staff have been working with PFM Asset Management (PFM), with whom the City contracts for investment advisory services, to develop a Community Banking Program for the City.
RECOMMENDATION: It is recommended by the Finance Department, that the Council, by motion, approve the City’s Community Banking Program Policy Guidelines. Upon approval of the Program Policy Guidelines, staff will incorporate these guidelines into City Council Policy Number 000-26, Statement of Investment Policy, to be brought forward for Council approval at a later date.
11.2 REPORT -- ACQUISITION OF APPROXIMATELY 4.6 ACRES OF PARK LAND IN NORTHEAST SANTA ROSA FOR EXPANSION OF THE SANTA ROSA CREEK BIKE ROUTE AND FUTURE FLAT ROCK PARK
BACKGROUND: The City of Santa Rosa currently owns two parcels totaling 6 acres at the confluence of Brush Creek and Santa Rosa Creeks, improved with a Class 1 bike route running north/south from Montecito Boulevard to Yulupa Avenue and a Class 1 bike route running east/west that is approximately 1,400 feet long. The land has been identified in the City’s General Plan as a neighborhood park, in the City’s Bicycle and Pedestrian Master Plan as a Class 1 bike route, and in the Santa Rosa Creek Master Plan as a park and hard surface path. Staff from the Department of Transportation and Public Works (TPW) has secured easements over the majority of the parcels to extend the east/west Class 1 bike route from Streamside Drive to Mission Boulevard. Through the course of negotiations, a property owner offered to donate approximately 200,000 square feet of land located north of the centerline of Santa Rosa Creek to the City. Donation and acceptance of the land will allow the future development of a park, preserving the land in a natural state and completion of the missing link in the Class 1 bike route. The City, through escrow, would reimburse the property owner $8,000 for land survey and appraisal costs incurred through the transaction.
RECOMMENDATION: It is recommended by the Recreation, Parks & Community Services Department that the Council, by resolution, approve acquisition of the property, authorize the Director of Recreation, Parks & Community Services to execute all acquisition related documents on behalf of the City of Santa Rosa and authorize the expenditure of funds related to the acquisition from Key No. 09596.
11.3 REPORT -- ORDINANCE TO PROHIBIT CAMPING ON PUBLIC PROPERTY
BACKGROUND: On November 10, 2011, the City Council adopted an urgency ordinance regarding camping on public property which set forth standards for issuance of a permit to allow for camping in designated areas by the City Manager.
Based on the ordinance adopted by Council, staff developed a camping permit program and on November 15, 2011 issued 37 camping permits for 29 designated camp sites located on the west lawn area of City Hall. Individuals continued to camp without a permit and after several days of notification to vacate the site, were removed by the police department.
The permitted campers did not provide washing stations, trash collection or sanitation stations, as required by the permit. The City was required to hire private security and continued to experience health and safety issues at the site.
All 37 issued camping permits expired at midnight on November 30, 2011. All campers have left the site and no additional permits have been issued.
Based on the health, safety and sanitation issues that arose as a result of issuing camping permits for camping at the City Hall, it is staff’s recommendation that camping be prohibited on public property. Public properties do not provide access to potable water, restroom facilities, power supplies, appropriate and safe cooking areas, and secure places to sleep.
RECOMMENDATION: It is recommended by the City Manager and City Attorney that the City Council adopt an ordinance prohibiting camping on public property.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
12.1 REDEVELOPMENT AGENCY ANNUAL FINANCIAL REPORT
12.2 MINOR CONTRACT AWARD - CITY OF SANTA ROSA PARKING STRUCTURE 12 - 2011 REPAIRS
12.3 LETTER SUPPORTING CHARLES M. SCHULZ SONOMA COUNTY AIRPORT MASTER PLAN IMPLEMENTATION PROJECT
13. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.
15. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
December 20 NO COUNCIL MEETING
December 27 NO COUNCIL MEETING – FURLOUGH WEEK
January 3 NO COUNCIL MEETING
January 10
Public Hearing – Commercial Loading Zone Permit – Fee Adoption
January 17 NO COUNCIL MEETING
January 24
Study Session – Southeast Greenway Concept Plan
Report – Prohibit Misuse/Abuse of Disabled Parking Placards and
Adopt Fine
Public Hearing – Budget Priorities – FY 2012-13
January 31
Report – Council 2nd Quarter Goals Update
Pending:
Study Session - Joint City Council / Board of Public Utilities –
Water Supply Planning
Study Session – Joint City Council/Board of Community
Services – Sustainable Funding for Recreation, Parks, and Community Services
Study Session – Joint City Council/Community Advisory Board
Study Session – Update on Community Policing
Staff Briefing – Teen Council Member Allison Berk – Youth Conference
Report – Revised Street Light Design Standards
Report – Community Media Center Services Agreement
Report – Community Improvement Grant Program
MEETINGS FOR THE WEEKS OF DECEMBER 12 and DECEMBER 19, 2011
December 12 – Housing Authority/Redevelopment Agency Special Meeting, 1:30 p.m. –
City Hall – Council Chamber, 100 Santa Rosa Avenue
December 13 – Subregional Technical Advisory Committee (CANCELLED), 1:30 p.m. –
Laguna Treatment Plant, 4300 Llano Road, Santa Rosa
December 14 – Board of Community Services, 4:00 p.m. - Finley Community Center –
2060 College Avenue
December 15 – Board of Public Utilities, 1:30 p.m. - City Hall – Council Chamber,
100 Santa Rosa Avenue
December 15 – Bicycle & Pedestrian Advisory Board (CANCELLED), 4:00 p.m. – City Hall
Annex – Room 7 A/B, 90 Santa Rosa Avenue
December 15 – Charter Review Committee, 5:00 p.m. – Utilities Field Operations Building,
35 Stony Point Road
There are no Board or Committee meetings the week of December 19.
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org.