SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
NOVEMBER 1, 2011
2:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
3.2 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
3.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Subdivision (a) of Government Code section 54956.9)
Name of case: Hoekstra v. City of Santa Rosa, Sonoma Superior Court No. SCV 246806
3.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
2:30 P.M. (CITY COUNCIL CHAMBER)
2. STUDY SESSION
2.1 SINGLE-USE CARRY OUT BAG DISCUSSION
Staff recommends that Council consider the presentation by Henry Mikus, Director of the Sonoma County Waste Management Agency, and discuss potential options for implementing a single-use carryout bag reduction in Santa Rosa.
2.2 FALL FINANCIAL UPDATE, REVISED FIVE-YEAR FORECAST AND PENSION REFORM OPTIONS MODELING
The purpose of the study session is to update the Council on preliminary General Fund year end results for FY 2010/11. The first quarter of actual General Fund data for the current fiscal year (FY 2011/12) will be presented, along with a projection for the remainder of the fiscal year. An economic outlook will be provided that discusses current and projected trends that will affect this fiscal year and beyond.
An update of the General Fund’s Five-Year Forecast including new revenue, expenditure and reserve projections for Fiscal Years 2011/12 through 2015/16 will be discussed.
In addition, staff will provide financial models showing estimates of how the different pension reform options (discussed at the Study Session on September 27, 2011) will affect the Five-Year Forecast.
The Council may discuss this item, ask questions of staff and provide direction.
4:00 P.M. (CITY COUNCIL CHAMBER)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION -- HONORING POLICE K9 DONORS
6.2 PROCLAMATION -- VOLUNTEER CENTER OF SONOMA COUNTY 40TH ANNIVERSARY
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8. APPROVAL OF MINUTES – October 11, 2011, Regular Meeting
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
1. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
2. MAYOR /COUNCILMEMBERS’ REPORTS
• Election of Vice-Mayor
3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) – Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
9B. CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10. CONSENT ITEMS
10.1 RESOLUTION -- LOCAL SUPPORT RESOLUTION FOR APPLICATION FOR FEDERAL CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM (CMAQ) FUNDS FOR CITYBUS AUTOMATED VEHICLE LOCATION SYSTEM
This resolution, recommended by the Transportation and Public Works Department, recommends that the Council authorize the filing of an application for $600,000 in funding for the CityBus Automated Vehicle Location System under the federal Congestion Mitigation and Air Quality Improvement Program (CMAQ); authorize the Director of Transportation and Public Works, or designee, to execute any actions necessary for this application and the acceptance of these funds; and, authorize the Chief Financial Officer to increase appropriations in JL Key 45039 titled “Fixed Route AVL System” by the amount of the CMAQ grant.
10.2 RESOLUTION -- ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 511 JUILLIARD PARK DRIVE
This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $11,558.58 against the property located at 511 Juilliard Park Drive for violations of the City Code that remain uncorrected by the responsible party, Ralph E. Dunsdonl, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
10.3 RESOLUTION -- SANTA ROSA CHAMBER OF COMMERCE SIX MONTH LEASE EXTENSION AT 631-637 FIRST STREET
This resolution, recommended by the Recreation, Parks and Community Services Department, approves extending the lease with the Santa Rosa Chamber of Commerce to April 30, 2012 for the 5,000 square foot ground floor office space located at 631-637 First Street at a rate of $1.03 per square foot per month, or $5,150.00 per month. It is further recommended that the Council, by resolution, authorize the Director of Recreation, Parks & Community Services to execute the lease extension and all related documents on behalf of the City of Santa Rosa.
10.4 RESOLUTION -- ACCEPTANCE OF FUNDS FROM THE UNITED STATES DEPARTMENT OF JUSTICE, DRUG ENFORCEMENT ADMINISTRATION (DEA)
This resolution, recommended by the Police Department, authorizes the Police Department to accept DEA funds in the amount of $86,011.25.
10.5 RESOLUTION -- ACCEPTANCE OF FUNDS FROM THE FEDERAL GOVERNMENT ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES (OCDETF) PROGRAM
This resolution, recommended by the Police Department, authorizes the Police Department to accept the OCDETF funds in the amount of $5,000.00.
10.6 ORDINANCE -- HOUSING ELEMENT ORDINANCE REINTRODUCTION
This ordinance was previously adopted by the City Council as recommended by the Community Development Department by a 7-0 vote at the meeting of January 25, 2011. It is necessary that the ordinance be reintroduced and adopted in order to comply with the publication requirements under state law. A second reading of the ordinance will be on the agenda for November 8, 2011.
11. REPORT ITEMS
11.1 REPORT --YOLANDA AVENUE/HIGHWAY 101 SURPLUS PROPERTY EXCHANGE
BACKGROUND: The City of Santa Rosa purchased certain property at the northeastern corner of Yolanda Avenue and Highway 101 as part of the right-of-way required for the Hearn Avenue Ramp Project. Subsequently, a portion of the public right-of-way remains unutilized and is no longer necessary for public use. The adjacent property owner, Sentinel Cremation Societies, Inc., has declared an interest in acquiring the 44,165 square foot property in order to merge it with its existing landholding and is willing to grant a 43,655 easement to the City over their property alongside Highway 101 in exchange. The City is interested in procuring an easement over the adjacent property in order to preserve design options for the proposed Hearn Avenue at Highway 101 Interchange and has negotiated an agreement to do so, the consummation of which is subject to Council’s determination of whether the northeastern corner of Yolanda Avenue and Hwy 101 should be declared surplus property.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, declare the subject property to be surplus and authorize the exchange of the surplus property for an easement over the neighboring property in order to preserve design options with respect to the Hearn Avenue at Highway 101 Interchange and authorize and approve the execution and delivery of the associated necessary documents.
11.2 REPORT -- MASTER AGREEMENTS TO PROVIDE PROFESSIONAL SERVICES TO ENGINEERING
BACKGROUND: Engineering staff routinely hires consultants when specialized expertise or additional engineering capacity is needed. Usage of Master Professional Services Agreements makes the consultant hiring process efficient by prequalifying consultants for future work and establishing in advance the legal framework for utilizing consultant services. New master agreements are needed to replace existing agreements that will expire soon. Through a competitive process, 64 consultants were selected by a review board for new master agreements.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council adopt a resolution: 1) approving Master Professional Services Agreements (MPSAs) in substantially the form attached to the Resolution as Exhibit A with the consultants identified in Exhibit B, with a cumulative total not to exceed four million dollars ($4,000,000) and authorizing the City Manager or designee to execute the agreements; 2) authorizing the Director of Transportation and Public Works and Director of Utilities to approve and execute assignment agreements for MPSAs with the Consultants listed in Exhibit B to the Resolution; and 3) authorizing the Director of Transportation and Public Works and Director of Utilities to terminate MPSAs.
11.3 REPORT - THIRD AMENDMENT TO COOPERATIVE AGREEMENT TO IMPLEMENT ENERGY INDEPENDENCE PROGRAM
BACKGROUND: On April 14, 2009, Council adopted Resolution 27342 assenting to the City of Santa Rosa’s participation and inclusion in the Sonoma County Energy Independence Program (SCEIP) with conditions requiring a re-examination and re-allocation of the carbon and renewable energy credits earned through Santa Rosa’s participation.
RECOMMENDATION: It is recommended by the Utilities Department and City Manager that the Council, by resolution of the Third Amendment, extend the cooperative agreement to participate in SCEIP for another year.
5:00 P.M.
11.4 PUBLIC HEARING – AMEND CONSOLIDATED PLAN AND ACTION PLAN, APPROVE LETTER OF UNDERSTANDING WITH NEW RAILROAD SQUARE DEVELOPERS, AND APPROVE SUBMITTAL OF COMMUNITY DEVELOPMENT BLOCK GRANT SECTION 108 LOAN GUARANTEE PROGRAM APPLICATION – NEW RAILROAD SQUARE PHASE 1 – 3 WEST
BACKGROUND: New Railroad Square (NRRS) is a proposed three-phase, mixed-use development, located on approximately 7.4 total acres at Historic Railroad Square. Phase 1 includes a commercial component and a residential component.
The City was awarded a Brownfields Economic Development Incentive (BEDI) grant (one of only seven nationwide) in the amount of $1,500,000, on September 8, 2011, by the US Department of Housing and Urban Development (HUD) specifically for the Phase 1 Project. The purpose of the BEDI grant is to promote economic development and create jobs especially for low/moderate income households.
Submittal of a Section 108 Loan Guarantee application by November 7, 2011, and subsequent approval by HUD, are necessary to capture the $1,500,000 BEDI grant.
There is no obligation or financial risk to the City with the submittal of the Section 108 Loan application. If the loan is approved by HUD, at a subsequent date, the Council will have an opportunity to review and approve all loan documents and subsequent agreements between the City/HUD and the City/developer to make sure that all financial assurances are in place and acceptable to the Council.
Amendment of two federal policy documents to add an Economic Development Goal and identify additional federal funding sources, is consistent with Council Goals independent of the project-specific grant and loan applications, which also require amendment of the plans.
A Letter of Understanding among the parties involved with the loan and grant sets forth a list of tasks for completion prior to disbursement or release of funds.
RECOMMENDATION: It is recommended by the Economic Development and Housing Department, that the Council by three resolutions, 1) approve Amendment No. 1 to 2009-2014 Consolidated Plan and Amendment No. 1 to the Fiscal Year 2011-2012 Action Plan; 2) approve and authorize the City Manager to execute a Letter of Understanding by and among the City, Santa Rosa Canners, LLC and Railroad Square Associates, LLC; and 3) authorize the City Manager to submit an application to the US Department of Housing and Urban Development for a Section 108 Loan Guarantee in the amount of $5,600,000.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
12.1 QUARTERLY BOARD AND COMMISSION ATTENDANCE REPORTS
12.2 LOCAL GOVERNMENT COMMISSION REPORTS
12.3 LIVABLE PLACES UPDATE
13. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.
15. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org
UPCOMING MEETINGS
November 8
Staff Briefing – Update on “Whole Neighborhood Approach” Pilot Project
November 15
Study Session – Summary of the Sonoma County Realignment Plan
Joint Meeting of the City Council/Santa Rosa City School Board
Report – Highway 101 Bicycle And Pedestrian Bridge Project Initiation Document Funding And
Agreements
Report – Sustainable Communities Strategy (SCS)/ Regional Transportation Plan Land Use Scenarios and One Bay Area Grant Program Proposal
November 22 NO COUNCIL MEETING – FURLOUGH WEEK
November 29 NO COUNCIL MEETING
December 6
Public Hearing – Proposed Water and Wastewater Rate Increases for 2012 and 2013
December 13
Report – Flat Rock Property Acquisition
December 20 NO COUNCIL MEETING
December 27 NO COUNCIL MEETING – FURLOUGH WEEK
Pending:
Study Session - Joint City Council / Board of Public Utilities – Water Supply Planning
Study Session – Joint City Council/Board of Community
Services – Sustainable Funding for Recreation, Parks, and Community Services
Study Session – Update on Community Policing
Report –Revised Street Light Design Standards
Report – Investment of City funds in Financial Institutions and Community Banking Program
Study Session – Update on Gang Prevention Task Force Strategic Plan
MEETINGS FOR THE WEEKS OF OCTOBER 31 AND NOVEMBER 7, 2011
November 1 – Economic Competitiveness Task Force, 7:30 a.m., - Finley Community Center, Cypress Room, 2060 W. College Ave.
November 2 – Cultural Heritage Board, 2:30 p.m., - City Hall, Room 7, 100 Santa Rosa Avenue
November 3 – Board of Public Utilities, 1:30 p.m. – City Hall – Council Chamber, 100 Santa Rosa Avenue
November 3 – Charter Review Committee, 5:00 p.m. – Utilities Field Operations Building, 35 Stony Point Road
November 7 – Art in Public Places Committee, 3:30 p.m., - Steele Lane Community Center, 415 Steele Lane
November 10 – Subregional Technical Advisory Committee, 8:30 a.m., - Laguna Treatment Plant, 4300 Llano Road
November 10 – Planning Commission, 4:00 p.m. – City Hall – Council Chamber, 100 Santa Rosa Avenue