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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
SEPTEMBER 13, 2011


2:00 PM  (MAYOR’S CONFERENCE ROOM, ROOM 10)

1. CALL TO ORDER AND ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.

2.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title:  City Manager

2.2 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations:  Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).

2.3 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).

2.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Government Code section 54956.9.  One potential case:  Sonoma County Landfill

2.5 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER

2:45 PM (CITY COUNCIL CHAMBER)

3. STUDY SESSION

3.1 TWO-YEAR BUDGET PROCESS DISCUSSION
Currently the City prepares and adopts its Operations and Maintenance and Capital Improvement Program budgets annually.  During the FY 2011/12 budget preparation process, it was suggested by the Mayor that the City evaluate the feasibility of adopting a two-year financial plan and budgetary process. The Mayor submitted the “Mayor’s Proposal for Reformed Budget Process” to the City Manager and budget staff in June 2011, which outlines his proposal.  Staff has reviewed the proposal and researched other cities using a two-year budget process and will present information on the advantages and challenges of the two-year process during this study session, and will provide a sample calendar of a two-year budget process.
The Council may discuss this item, ask questions of staff and provide direction.

3.2 CAPITAL IMPROVEMENT PROGRAM FUNDING
The City is responsible for the existing public infrastructure valued at over $6 billion. This infrastructure must be repaired, rehabilitated and replaced to continue to serve the community. Day-to-day repairs are done by City maintenance crews.  More extensive rehabilitation and replacement is done through the Capital Improvement Program (CIP).

The City has a Council-adopted General Plan, Bicycle and Pedestrian Master Plan, Water Master Plan, Sanitary Sewer Master Plan and other plans that address issues related to the physical development and growth of Santa Rosa. These plans represent the community's aspirations for the future and guide the funding of new public infrastructure projects. These public projects are constructed through the CIP.

Two study sessions were scheduled for Council to discuss the CIP and give direction to staff. In the first study session, staff provided an overview of Capital Improvement Program development and discussed the status of several high-profile CIP projects.  In this second study session staff will discuss Capital Improvement Program funding.

4:00 PM (CITY COUNCIL CHAMBER)

4. ANNOUNCEMENT OF ROLL CALL

5. REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)

6. PROCLAMATIONS/PRESENTATIONS

6.1 PRESENTATION – COLOR GUARD – MOMENT OF SILENCE FOR VICTIMS OF 9/11

6.2 PROCLAMATION - 100 THOUSAND POETS FOR CHANGE

6.3 PROCLAMATION - CREEK WEEK – SEPTEMBER 17-24, 2011

6.4 PROCLAMATION - RUSSIAN RIVER CLEANUP DAY – SEPTEMBER 24, 2011

PUBLIC COMMENTS ON AGENDA ITEMS:  Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.

PUBLIC COMMENTS ON NON-AGENDA ITEMS:  Comments from the public on non-agenda items will be heard under Agenda Item 14.

7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest.  No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

7.1 COUNCIL GOAL #1: CREATE A STRONG, SUSTAINABLE, ECONOMIC BASE – REUNIFICATION OF COURTHOUSE SQUARE STATUS REPORT
Project team will provide a status on the reunification of Courthouse Square.  Courthouse Square reunification is one of seven strategic objectives under Council Goal #1, and is considered one of the key Downtown projects that will enhance the City's live-work-play environment.

8. APPROVAL OF MINUTES – August 2, 2011 Regular Meeting

9A. MAYOR'S/COUNCILMEMBERS’ REPORTS

   1. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

   2. MAYOR /COUNCILMEMBERS’ REPORTS
     • Appointments to Charter Review Committee

   3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY  
 
MEETINGS ATTENDED (IF NEEDED)
     • Sonoma County Transportation Authority (SCTA)
     • Sonoma County Water Agency (SCWA) – Water Advisory Committee
     • Solid Waste Advisory Group (SWAG)
     • Other

   *4. COUNCIL DIRECTION TO VOTING DELEGATE TO LEAGUE OF CALIFORNIA CITIES CONFERENCE REGARDING COUNCIL POSITION ON SIX RESOLUTIONS COMING BEFORE THE LEAGUE GENERAL ASSEMBLY

     4.1 Resolution Supporting Alternative Methods of Meeting Public Notice Requirements and to Advocate for Revisions to the Government Code Recognizing Alternative Methods as a Means to Meet Noticing Requirements

     4.2 Resolution Relating to Tort Reform

     4.3 Resolution Related to Raising Public Awareness about the Imminent Health and Safety Concerns for Bullied Children

     4.4 Resolution Supporting the Prison Rape Elimination Act of 2003

    4.5 Resolution Calling for the Replacement of the Death Penalty with the Sentence of Life Imprisonment without the Possibility of Parole

    4.6 Resolution in Honor of the City of Bell

9B. CITY MANAGER'S/CITY ATTORNEY’S REPORTS

10. CONSENT ITEMS

10.1 MOTION – CONTRACT AWARD – UNLEADED GASOLINE AND DIESEL FUEL 
(Continued from the August 30, 2011 Regular Meeting)
This motion, recommended by the Finance Department, authorizes a multiple bid award and issuance of a two-year contract with three one-year extension options for unleaded gasoline and diesel fuel to Southern Counties Company, L.P., dba SC Fuels, Orange, California, in an amount not to exceed $4,880,000, and Redwood Coast Petroleum, Inc., Santa Rosa, California, in an amount not to exceed $120,000, for a total of $5,000,000 over the two-year contract period.  Funding for this expenditure has been allocated in various departmental operational budgets for FY 2011-12 and will be in FY 2012-13 when approved by City Council.

10.2 MOTION - SONOMA AVENUE BICYCLE LANES
This motion, recommended by the Public Works Department, awards construction Contract No. 2010-018, Sonoma Avenue Bicycle Lanes in the total amount of $ 260,705.90 to the lowest responsible bidder, Republic ITS, Inc. of Novato, and establishes a total contract amount of $286,776.49 (the original contract amount plus a 10% contingency). Funding for this project has been appropriated to IFAS key 17332.  The source of funds is Highway Safety Improvement Program (HSIP) grant funds. No City General Fund money is included in this project.

*10.3 MOTION – PUBLIC ENGAGEMENT GRANT APPLICATION
This motion, recommended by the City Manager’s Office, directs staff to submit an application in the amount of $20,125 with no matching funds required to the Pepperdine School of Public Policy Davenport Grant for a citizen engagement project, which will consist of a general assessment meeting, preparing and conducting eight-hour training in facilitation skills, designing community forums, evaluations, and analysis of data.

10.4 RESOLUTION – CONTRACT AMENDMENT – INVESTMENT ADVISORY SERVICES
This resolution, recommended by the Finance Department, authorizes a contract amendment to increase the maximum compensation for additional investment advisory services with PFM Asset Management LLC, provided under Professional Services Agreement No. 008687 by $150,000, for a revised cumulative total of $650,000.  Funding has been allocated in Key 380900, Object 5320, to cover the remainder of year five of the agreement.

10.5 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO CREATE THE CLASSIFICATION OF SUPERVISING PARKING ENFORCEMENT OFFICER
This resolution, recommended by the Human Resources Department, amends the City classification and salary plan to create the classification of Supervising Parking Enforcement Officer with a salary step range of $4256 - $5063 per month, to be placed in Unit 7, Technical. This action results from a reorganization and no additional FTE or funds are requested.

10.6 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO CREATE THE CLASSIFICATION OF FACILITIES PLANNING COORDINATOR
This resolution, recommended by the Human Resources Department, amends the City Classification and Salary Plan to create the classification of Facilities Planning Coordinator with a salary range of $5,853 to $7,121 per month, in Unit 6, Professional; and reclassify the vacant higher-level Facilities Planner position to Facilities Planning Coordinator. This action results from a reorganization and no additional FTE or funds are requested.

10.7 RESOLUTION - FUNDING AGREEMENT BETWEEN AIRPORT-LARKFIELD-WIKIUP SANITATION ZONE AND CITY OF SANTA ROSA FOR A SALT AND NUTRIENT MANAGEMENT PLAN AND ALLOCATION OF FUNDS
This resolution, recommended by Utilities Department staff, approves the Funding Agreement Between SCWA on behalf of the Airport-Larkfield-Wikiup Sanitation Zone and City of Santa Rosa for a Salt and Nutrient Management Plan, and the appropriation of $10,000, to be received from SCWA, from revenue account 1631-4452 – Other Government Agency Revenue to JL Project Key 86483 - Salt and Nutrient Management Plan.

*10.8 RESOLUTION – AUTHORIZATION OF KABOOM! GRANT APPLICATION AND AGREEMENT FOR PLAYGROUND INSTALLATION AT A PLACE TO PLAY
This resolution, recommended by the Recreation, Parks & Community Services Department, directs staff to submit an application to the KaBoom! Playground Grant program for the installation of playground equipment at A Place to Play, to be installed with volunteer labor, authorizes matching funds to be used from A Place to Play (09578-5341) and authorizes the Director of Recreation, Parks & Community Services to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope.

10.9 ORDINANCE INTRODUCTION - COMMERCIAL VEHICLE PROHIBITION
This Ordinance, recommended by the Public Works Department, prohibits commercial vehicles from using Earle Street between South A Street and Santa Rosa Avenue.

10.10 ORDINANCE ADOPTION - ORDINANCE ACCEPTING SALARY CONCESSIONS FOR THE CITY MANAGER FOR FISCAL YEAR 2011/2012 
This ordinance, introduced at the August 30, 2011, Regular Meeting, accepts salary concessions for the City Manager for Fiscal Year 2011/2012.

10.11 ORDINANCE ADOPTION – CODIFICATION OF ZONING CODE INTERPRETATIONS
This Ordinance, introduced at the August 30, 2011, Regular Meeting, amends Zoning Code Sections 20-21.040, 20-22.030, 20-23.030, 20-24.030, 20-24.030, 20-26.030, 20-30.080, 20-30.110, 20-32.060, 20-36.050, 20-38.070, 20-38.080, 20-40.030, 20-42.030, 20-42.034, 20-42.130, 20-52.030, 20-58.060, and 20-70.020 to incorporate Zoning Code Interpretations made by the City's Zoning Administrator.

11. REPORT ITEMS

11.1 REPORT -- ADOPTION OF CITY COUNCIL STATEMENT OF INVESTMENT POLICY AND DELEGATION OF AUTHORITY
BACKGROUND:  Council Policy No. 000-26, Statement of Investment Policy, was adopted to specify the policies and procedures that support a prudent and systematic program for the investment of surplus public funds.  The policy was last revised in December 2007.  Staff, in conjunction with the City’s Investment Advisor, PFM Asset Management, has reviewed the current policy and is recommending a number of revisions to update and enhance the policy.
RECOMMENDATION:  It is recommended by the Finance Department that the Council, by resolution, adopt Council Policy No. 000-26, Statement of Investment Policy, as revised, and delegate the investment authority to the Chief Financial Officer.

11.2 REPORT - HOUSING ALLOCATION PLAN
BACKGROUND: The Housing Allocation Plan is the city's inclusionary housing program, which generally requires residential development to provide affordable units on site or pay a fee in lieu of providing units. General Plan policy calls for revision of the Housing Allocation Plan, and a committee appointed in 2009 has met regarding plan provisions. The purpose of this item is to report on the activities of the committee, provide background and analysis of issues, and receive direction from the City Council regarding revision to the Housing Allocation Plan.
RECOMMENDATION: It is recommended by the Departments of Community Development and Economic Development and Housing that the City Council, by motion, provide direction and initiate revision to the Housing Allocation Plan.

(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)

5:00 PM

11.3 PUBLIC HEARING – 4TH STREET STORM DRAIN AND OUTFALL RECONSTRUCTION – MITIGATED NEGATIVE DECLARATION
BACKGROUND:  The existing storm drain from 4th Street and Wilson Street in Railroad Square to Santa Rosa Creek is severely deteriorated and in need of repair.  A Mitigated Negative Declaration has been prepared for a proposed capital improvement project to replace the existing storm drain and construct a new creek outfall.
RECOMMENDATION:  It is recommended by the Department of Public Works that the City Council, by resolution, approve the Mitigated Negative Declaration for the 4th Street Storm Drain and Outfall Reconstruction Project, and authorize the Public Works Department to proceed with final design and right-of-way acquisition.

11.4 PUBLIC HEARING - BICENTENNIAL MARKETPLACE – GENERAL PLAN AMENDMENT, ADOPTION OF NEGATIVE DECLARATION AND INTRODUCTION OF ORDINANCE CHANGING THE ZONING CLASSIFICATION  (to be continued to the September 27, 2011 Regular Meeting)
BACKGROUND: Proposal to change the General Plan land use designations for the approximately 4.2 acre site from Office and Very Low Density Residential to Retail and Business Service, and a change in the zoning classifications from CO (Office Commercial) and RR-40 (Rural Residential) to General Commercial (CG). On July 14, 2011, the Planning Commission recommended (4-3) that the Council approve the Negative Declaration, Rezoning, and General Plan Amendment.
RECOMMENDATION: It is recommended by the Department of Community Development and the Planning Commission that the City Council adopt the Negative Declaration; amend the General Plan land use designations for the approximately 4.2 acre site from Office and Very Low Density Residential, to Retail and Business Service; and, introduce an ordinance changing the zoning classifications from CO (Office Commercial) and RR-40 (Rural Residential) to General Commercial (CG).

12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

12.1 LETTER TO DEPARTMENT OF ENERGY REGARDING SUNSHOT INITIATIVE

12.2 MINOR CONTRACT AWARD – STRUCTURE DEMOLITION, VARIOUS LOCATIONS

13. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY

14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council.  Each speaker is allowed three minutes.  To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.

15. ADJOURNMENT OF MEETING

*Did not appear on the preliminary agenda. 
**Quasi-judicial or adjudicative action.


UPCOMING MEETINGS

September 20 NO COUNCIL MEETING

September 27 
Study Session – Key Financial Issues
Study Session – Council Goal No. 1 – City-Owned Downtown Development Opportunity Sites
Staff Briefing – Economic Development Quarterly Report
Report - Measure O Annual Report
Report – Adoption of MOU – Unit 17 – Professional – Attorneys Represented by the Santa Rosa City Attorneys’ Association
Report – Building Economic Success Together (BEST)
Public Hearing - Ronne Drive Addition Proposal to re-zone three parcels totaling 2.34 acres from the RR-40, RR-20, and CN zoning districts to the R-1-6 zoning district to gain consistency with the Low Density Residential General Plan designation of these properties.  Located at 1646, 1680, and 1687 Ronne Drive.  File number MJP11-001
Public Hearing – Citizens Option for Public Safety
Public Hearing – Bicentennial Marketplace – General Plan  Amendment, Adoption of Negative Declaration and Introduction of Ordinance Changing the Zoning Classification

October 4 
Study Session – Single-Use Carryout Bag Reduction
Report – Yolanda Avenue Surplus Property Sale
Public Hearing - TEFRA-Tax Exempt Multifamily Housing Revenue Bonds – Humboldt Apartments
Public Hearing - Bicycle Parking Zoning Code Text Amendment
Public Hearing – Montecito Marketplace Appeal

October 11 Joint Meeting  – City Council/Santa Rosa School Board
Public Hearing – Spring Lake Village Expansion and Pre-Zoning

October 18 
Report – Review of Water and Wastewater Rate Increases for 2012 and 2013 and Code Updates – Recommended by Board of Public Utilities
Report – 1st Quarterly Report – Goals – Objectives

October 25 NO COUNCIL MEETING

November 1 
Report – 1st Quarterly Financial Update
Public Hearing – Community Development Block Grant (CDBG) Action Plan Amendment and Section 108 Loan Application

Pending: 
Study Session - Joint City Council / Board of Public Utilities – Water Supply Planning
Study Session – Joint City Council/Board of Community
Services – Sustainable Funding for Recreation, Parks, and Community Services
Study Session – Amendment to Council Policy for Boards and Commissions
Report – Community Advisory Board Community Improvement Grants Presentation
Public Hearing – Water and Wastewater Rate Increases for 2012 and 2013 and Code Updates


MEETINGS FOR THE WEEKS OF SEPTEMBER 12 and SEPTEMBER 19, 2011

September 12 – Economic Development Subcommittee, 12:00 p.m., City Hall – 100 Santa Rosa Avenue, Room 10

September 12 – Art In Public Places Committee, 5:00 p.m., Steele Lane Community Center, 414 Steele Lane

September 14 - Community Advisory Board, 5:00 p.m., Finley Community Center, Manzanita Room, 2060 West College Avenue

September 15 - Board of Public Utilities, 1:30 p.m., City Hall – 100 Santa Rosa Avenue, Room 10

September 15 - Bicycle & Pedestrian Advisory Board, 6:00 p.m., City Hall Annex, 90 Santa Rosa Avenue, Room 7 A/B - Cancelled


The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities.  Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting.  TDD 543-3063

Meeting information can also be accessed via the internet at http://srcity.org