1.

CALL TO ORDER

Chair Duggan called the meeting to order at 4:00 p.m.

2.

ROLL CALL

Commissioners present:  Commissioners Bañuelos, Bartley, Caston, Cisco, Poulsen, and Chair Duggan.

3.

APPROVAL OF MINUTES

The Minutes of January 14, 2010 were approved with revisions.

4.

PUBLIC APPEARANCES

• Duane DeWitt, Roseland neighborhood – spoke about the vacant Planning Commissioner position and stated his opinion that anyone should be able to participate regardless of their connection to any advocacy groups; he also spoke on the failure to communicate across different professions and bodies of government.

5.

DEPARTMENT REPORT

None

6.

PLANNING COMMISSIONER’S REPORT

Commissioner Bañuelos reported on her attendance at the SMART Growth conference in Seattle.

Chair Duggan reported that a letter of resignation from Michael Allen had been received.

7.

STATEMENTS OF ABSTENTION BY COMMISSIONERS

None

8.

CONSENT AGENDA

8.2

CONSENT ITEM – CONDITIONAL USE PERMIT – 4180 Montgomery Drive – Final action granting an appeal for a Conditional Use Permit for a service station – File Number CUP09-085

Ex-Parte Disclosures:

None

Commissioner Bartley made a motion and Commissioner Caston seconded to approve Resolution 11504: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA MAKING FINDINGS AND DETERMINATIONS AND GRANTING AN APPEAL AND OVERTURNING THE DECISION OF THE COMMUNITY DEVELOPMENT DEPARTMENT RELATED TO THE PROPERTY LOCATED AT 4180 MONTGOMERY DRIVE – FILE NUMBER CUP09-085

The motion carried with the following vote:

AYES:

(6)

(Bañuelos, Bartley, Caston, Cisco, Duggan, Poulsen)

NOES:

(0)

ABSTENTIONS

(0)

ABSENT:

(0)

9

REPORT ITEM – STORM WATER REGULATIONS – Information regarding the City of Santa Rosa’s formal prioritization of Low Impact Development storm water treatment measures to implement the requirements of the City’s NPDES Permit. 

City Planner Erin Morris gave the report.

Public Hearing:

• Duane DeWitt – spoke about a 20-acre piece of land off of Burbank Avenue in a county island that is being prepared for nature preserve and a park along a riparian corridor and stated that it needs to be designed with the lowest impacts possible.

10.

PUBLIC HEARING –  CONDITIONAL USE PERMIT – HOMELESS SERVICES CENTER – 600 Morgan Street – Application to operate the Homeless Services Center without a sunset date – File Number CUP09-058

Ex-Parte Disclosures:

Commissioner Bañuelos visited the site.

Commissioner Cisco visited the site and spoke with Councilmember Bender.

Commissioner Caston visited the site.

Commissioner Bartley visited the site and spoke with Councilmember Bender.

Commissioner Poulsen visited the site.

Chair Duggan visited the site and had an email exchange with one of the neighbors.

City Planner Lori MacNab gave the staff report.

The applicant Larry Lakes gave a presentation.

There was discussion between the commissioners and Nick Baker of Catholic Charities regarding interaction with the neighborhood and neighborhood meetings.

Commissioner Cisco disclosed that she did speak with Denise Hill.

There was further discussion about the security plan, how many calls of concern that have been received and the possibility of uniformed security.

Public Hearing:

• Duane DeWitt – supports a CUP with no sunset date.
• Shauna Larsen, 1846 Ludwig Avenue and property owner on Morgan Street – summarized some of the problems that they have experienced with their property and requested security.
• Dick Latimer, 337 Pythian Road - stated he is a volunteer at the center and spoke regarding the many positive results the center has made in peoples lives and supports the CUP.
• Denise Hill, 317 10^th Street – stated that they were not aware of the expiration date of the CUP and also stated the need for security.
• Steve Birdlebaugh, 684 Benicia Dr., Friends of the Homeless – supports the application for a CUP.
• Peter Tschernoff, 1031 10^th Street, supports the application for a CUP.
• Raymond Cage, 712 and 748 Morgan Street – does not support the CUP and spoke of consequences if they do grant the request due to its historic district. He also sited incorrect and/or missing information in the staff report.
• Craig Enyart, property manager for some of the properties in the area – does not support a CUP without a sunset date and stated more monitoring and security are needed.

Rich Celli, Santa Rosa Police Department – reported on the statistics for calls to the center and the neighborhood.

Commissioners discussion ensued:

Commissioner Bartley – likes the conditions in the resolution stating that they are thorough and supports the application without a sunset date.

Commissioner Poulsen – supports the application and likes the conditions.

Commissioner Bañuelos – feels there should be something in place to give the neighbors some sense of security. Will support the application without a sunset date.

Commissioner Cisco – supports the application without a sunset date but also stated she has some issues with the security management plan stating they should be focusing on alleyways versus streets and do more outreach to landlords.

Commissioner Caston – supports the application without a sunset date and stated that the center has gone above and beyond what is needed; doesn’t feel extra security measures are needed and stated that he would like to see more leniencies in some of the conditions written.

Chair Duggan – supports the application and stated her only concerns were the alley-ways and thinks there may be a way the neighbors can get together and figure out a way to make them less desirable.

Commissioner Bartley stated he would like to add under Condition #13 that a neighborhood meeting should occur within 6 weeks of approval date and then as needed, at a minimum of twice a year.

All commissioners were in agreement of the added condition.

Commissioner Bartley made a motion and Commissioner Poulsen seconded to approve Resolution 11505: (with added condition under #13 for a Neighborhood Meeting to occur within six weeks of approval and as needed thereafter with a minimum of two times per year): RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA MAKING FINDINGS AND DETERMINATIONS AND APPROVING A CONDITIONAL USE PERMIT FOR HOMELESS SERVICES CENTER LOCATED AT 600 MORGAN STREET – FILE NUMBER CUP09-058

The motion carried with the following vote:

AYES:

(6)

(Bañuelos, Bartley, Caston, Cisco, Duggan, Poulsen)

NOES:

(0)

ABSTENTIONS

(0)

ABSENT:

(0)

Break

11.

PUBLIC HEARING – TENTATIVE MAP, CONDITIONAL USE PERMIT, AND HILLSIDE DEVELOPMENT PERMIT – FOUNTAINGROVE LODGE – 4110 and 4210 Thomas Lake Harris Drive – Tentative Map to subdivide 9.85 acres into four lots and Conditional Use Permit and Hillside Development Permit to construct a 97-unit community care facility, 12 units of employee housing, and associated site improvements – File Number MJP06-041 

Ex-Parte Disclosures:

Commissioner Bañuelos met with the applicant.

Commissioner Cisco met with the applicant.

Commissioner Caston met with the applicant.

Commissioner Bartley met with the applicant.

Commissioner Poulsen met with the applicant.

Chair Duggan met with the applicant and drove by the site. 

City Planner Erin Morris gave the staff report.

Steve McCullough, applicant from AEGIS gave a presentation 

Public Hearing:

• Skip Epperly, 1986 W. Bristlecone Ct. – Stated that the EIR was not adequate and that it should have been redone and re-circulated. He also commented his concerns of tree preservation and the conflict in the number to be preserved, wetland mitigations, GHG mitigation, grading and retaining walls, notice to public for comments, he asked if there was going to be a phasing of the project and if there are any foreseeable plans to expand the facility to nearby lots and requested assurance that the Fountaingrove Lodge constitutes the entirety of the facility and not just phase 1 of a multi-phase project stating the EIR did not consider a phase project. 
• Kyra Janssen, 4406 Ballybunion Lane – summarized the history of process stating there is now a much better project but still has four issues: 1) driveway for commercial deliveries 2) employee parking – need to make sure there is designated parking for employees 3) noise and events - no benefits, music loud noise and 4) new garage structure needs to be more attractive.
• Richard Heimann, 3701 Cross Creek Road – commented on the process between the detail and the actual approval; doesn’t like dividing the projects into segments and feels it should be looked at as one project; would like all parking to be subterranean; doesn’t like a big commercial project in the middle of a residential neighborhood.

Commissioners discussion ensued:

Commissioner Bartley – stated that the applicant has gone beyond all that the Commission asked them and said that it works visually; it’s an important use; he is in favor of the project.

Commissioner Poulsen – also feels it is a much better project; he is also in favor of the project.

Commissioner Caston – also favors the project; stating it exceeds any expectation from a land use perspective; with regards to the trees - his concern that 50% becomes a number and is unfortunate that it was brought up so much because 50% doesn’t tell anything about the actual biological condition of the site although he appreciates the saving of the groves; supports the extra 12 months that the applicant is asking.

Commissioner Cisco – favors the project and allowing the extra time that is being asked. Stated that it is a better match for the neighborhood. 

Commissioner Bañuelos – favors the project; likes the changes stating they went above and beyond what was asked and also favors the extra 12 months. 

Chair Duggan – also favors the project stating it fits the site better.

Commissioner Caston made a motion and Commissioner Cisco seconded to approve Resolution 11506: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA MAKING FINDINGS AND DETERMINATIONS AND APPROVING A CONDITIONAL USE PERMIT FOR FOUNTAINGROVE LODGE LOCATED AT 4110 AND 4210 THOMAS LAKE HARRIS DRIVE – FILE NUMBER CU06-138

The motion carried with the following vote:

AYES:

(6)

(Bañuelos, Bartley, Caston, Cisco, Duggan, Poulsen)

NOES:

(0)

ABSTENTIONS

(0)

ABSENT:

(0)

The motion was restated to modify condition #4 to state that the Conditional Use Permit will be valid for a three year period.

The motion carried with the following vote:

AYES:

(6)

(Bañuelos, Bartley, Caston, Cisco, Duggan, Poulsen)

NOES:

(0)

ABSTENTIONS

(0)

ABSENT:

(0)

Commissioner Caston made a motion and Commissioner Cisco seconded to approve Resolution 11507: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA APPROVING A HILLSIDE DEVELOPMENT PERMIT FOR FOUNTAINGROVE LODGE LOCATED AT 4110 AND 4210 THOMAS LAKE HARRIS DRIVE – ASSESSOR’S PARCEL NUMBERS 173-670-012 AND 173-670-015 – FILE NUMBER HDP06-044

The motion carried with the following vote:

AYES:

(6)

(Bañuelos, Bartley, Caston, Cisco, Duggan, Poulsen)

NOES:

(0)

ABSTENTIONS

(0)

ABSENT:

(0)

Commissioner Caston made a motion and Commissioner Cisco seconded to approve Resolution 11508: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA APPROVING THE FOUNTAINGROVE LODGE TENTATIVE MAP LOCATED AT 4110 AND 4210 THOMAS LAKE HARRIS DRIVE – FILE NUMBER MIN06-023 

The motion carried with the following vote:

AYES:

(6)

(Bañuelos, Bartley, Caston, Cisco, Duggan, Poulsen)

NOES:

(0)

ABSTENTIONS

(0)

ABSENT:

(0)

Break

The meeting was called back to order with Chair Duggan stating that the resolution for the Hillside Development Permit will need to be re-read to include the added condition.

Commissioner Caston made a motion and Commissioner Cisco seconded to approve Resolution 11507: (with added condition #2 the Hillside Development Permit shall be valid for 3-year period and if the Use is not complete the approval shall expire).

The motion carried with the following vote:

AYES:

(6)

(Bañuelos, Bartley, Caston, Cisco, Duggan, Poulsen)

NOES:

(0)

ABSTENTIONS

(0)

ABSENT:

(0)

12.

PUBLIC HEARING –  REZONE, TENTATIVE MAP, CONDITIONAL USE PERMIT, HILLSIDE DEVELOPMENT PERMIT AND VARIANCE – VISTAS AT KAWANA SPRINGS – 1846 and 1865 Meda Avenue – Application to rezone 10 acres to R-1-6 Single-Family residential, develop 95 homes including 55 Single-Family attached homes, 30 Multi-Family Residential apartment units and 10 Single-Family detached homes and dedicate 0.70 acres for public park purposes – File Number MJP08-020

Ex-Parte Disclosures:

Commissioner Bañuelos visited the site.

Commissioner Cisco visited the site.

Commissioner Caston visited the site.

Commissioner Bartley visited the site.

Commissioner Poulsen visited the site.

Chair Duggan visited the site.

City Planner Erin Morris gave the staff report. 

Commissioner Poulsen asked about how parks will be improved with Erin Morris responding with regards to the private park, being called common open space, during the design review stage there will be a more detailed plan for that space; the other private park on parcel B will have minimal improvements because of the oak trees that need to be preserved; there is no plan for the City Park as the City has other land contiguous with the site but no money to develop a park at this point. She also stated that there is no obligation under the ordinance to improving the park.

Bruce Aspinall, Applicant representative gave a presentation.

Becky Duckles, project arborist gave a brief presentation.

Sean Faber, applicant architect gave a presentation.

Public Hearing:

None

Commissioners Discussion ensued:

Commissioner Bartley – likes the project and is in support of the applications.

Commissioner Poulsen – does not like the park area; stated it’s not good to take on dedicated park land that can’t be improved; does not support.

Commissioner Cisco – supports the project, likes the variety of housing and the saving of trees.

Commissioner Bañuelos – likes the tree preservation, the home mix types and design; has a concern about traffic and safety as its close to a school; will support the project

Commissioner Caston – is in agreement concerning the park but in this situation with the improved private park feels it is justified and hopes the City will move into a financial situation to improve the parks that are designated; he stated one concern with unit #62 seems to be taking out an oak that could be preserved; will support the project.

Chair Duggan – supports the project, likes the way the two public open spaces are contiguous with each other; has concern about undeveloped parkland but noted that there are schools close by with play areas.

Erin Morris stated changes in the revised DAC Report that calls out in Condition #1 - A, B and C that replaces language in conditions at the applicants request. She also stated that she revised the Variance resolution to change the recommendation that was in the header.

Commissioner Cisco made a motion and Commissioner Bartley seconded to approve Resolution 11509: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA RECOMMENDING TO THE CITY COUNCIL APPROVAL AND ADOPTION OF A MITIGATED NEGATIVE DECLARATION FOR THE PROPOSED VISTAS AT KAWANA SPRINGS RECLASSIFICATION LOCATED AT 1846 AND 1865 MEDA AVENUE – ASSESSOR’S PARCEL NUMBERS 044-031-046 AND 044-032-004 – FILE NUMBER MJP08-020

The motion carried with the following vote:

AYES:

(5)

(Bañuelos, Bartley, Caston, Cisco, Duggan)

NOES:

(1)

(Poulsen)

ABSTENTIONS

(0)

ABSENT

(0)

Commissioner Cisco made a motion and Commissioner Bartley seconded to approve Resolution 11510: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA RECOMMENDING TO CITY COUNCIL REZONING OF PROPERTY LOCATED AT 1846 AND 1865 MEDA AVENUE TO THE R-1-6 SINGLE-FAMILY RESIDENTIAL DISTRICT – FILE NUMBER REZ08-025

The motion carried with the following vote:

AYES:

(5)

(Bañuelos, Bartley, Caston, Cisco, Duggan)

NOES:

(1)

(Poulsen)

ABSTENTIONS

(0)

ABSENT

(0)

Commissioner Cisco made a motion and Commissioner Bartley seconded to approve Resolution 11511: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA MAKING FINDINGS AND DETERMINATIONS AND APPROVING A CONDITIONAL USE PERMIT FOR VISTAS AT KAWANA SPRINGS FOR A SMALL LOT SUBDIVISION AND MULTI-FAMILY RESIDENTIAL LOCATED AT 1846 AND 1865 MEDA AVENUE – FILE NUMBER CUP08-114

The motion carried with the following vote:

AYES:

(5)

(Bañuelos, Bartley, Caston, Cisco, Duggan)

NOES:

(1)

(Poulsen)

ABSTENTIONS

(0)

ABSENT

(0)

Commissioner Cisco made a motion and Commissioner Bartley seconded to approve Resolution 11512: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA APPROVING A HILLSIDE DEVELOPMENT PERMIT FOR VISTAS AT KAWANA SPRINGS LOCATED AT 1846 AND 1865 MEDA AVENUE – ASSESSOR’S PARCEL NUMBER(S) 044-031-046 AND 044-032-004 – FILE NUMBER HDP08-022 

The motion carried with the following vote:

AYES:

(5)

(Bañuelos, Bartley, Caston, Cisco, Duggan)

NOES:

(1)

(Poulsen)

ABSTENTIONS

(0)

ABSENT

(0)

Commissioner Cisco made a motion and Commissioner Bartley seconded to approve Resolution 11513: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA APPROVING A ZONING VARIANCE FOR REDUCED SETBACKS FOR SPECIFIC HILLSIDE LOTS TO ALLOW CONSTRUCTION OF HOMES WHILE PRESERVING HERITAGE OAKS LOCATED AT 1846 AND 1865 MEDA AVENUE – FILE NUMBER ZV09-007

The motion carried with the following vote:

AYES:

(5)

(Bañuelos, Bartley, Caston, Cisco, Duggan)

NOES:

(1)

(Poulsen)

ABSTENTIONS

(0)

ABSENT

(0)

Commissioner Cisco made a motion and Commissioner Bartley seconded to approve Resolution 11514: RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SANTA ROSA APPROVING THE VISTAS AT KAWANA SPRINGS TENTATIVE MAP LOCATED AT 1846 AND 1865 MEDA AVENUE – FILE NUMBER MAJ08-016

The motion carried with the following vote:

AYES:

(5)

(Bañuelos, Bartley, Caston, Cisco, Duggan)

NOES:

(1)

(Poulsen)

ABSTENTIONS

(0)

ABSENT

(0)

13.

ADJOURNMENT

Chair Duggan adjourned the meeting at 7:14 p.m. to the regular Planning Commission Meeting to be held at 4:00 p.m. in the City Council Chamber at Santa Rosa City Hall on Thursday, March 11, 2010.

PREPARED BY:

Anette Niewald, Recording Secretary

ATTEST:

APPROVED:

Chuck Regalia, Executive Secretary

Vicki Duggan, Chair