SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JUNE 30, 2009
3:15 P.M. (MAYORS CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. STUDY SESSION -- NONE
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
3.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 707, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
3.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
3.3 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
4:00 P.M. (CITY COUNCIL CHAMBER)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 MONTGOMERY DRIVE TRAFFIC CALMING ACTION PLAN
Staff will provide a brief update on the status of implementing the Montgomery Drive Traffic Calming Action Plan.
8. APPROVAL OF MINUTES – JUNE 2, 2009 AND JUNE 9, 2009 REGULAR MEETING MINUTES
9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10. CONSENT ITEMS
10.1 MOTION -- PROFESSIONAL SERVICES AGREEMENT FOR PREPARATION OF A FEASIBILITY STUDY FOR CAPACITY ENHANCEMENTS AT THE INTERSECTION OF FARMERS LANE AND STATE ROUTE 12 / FOURTH STREET
This motion, recommended by the Public Works Department, awards a professional services agreement to BKF Engineers in an amount not to exceed $139,500 for the preparation of a feasibility study for capacity enhancements at the intersection of Farmers Lane and State Route 12 / Fourth Street.
10.2 MOTION -- BID AWARD – ANNUAL SLURRY SEAL 2009
This motion, recommended by the Public Works Department, awards construction Contract No. 2009-010, Annual Slurry Seal 2009, in the total amount of $259,997.48 to the lowest responsible bidder, Graham Contractors, Inc. of San Jose, California, effective July 1, 2009, and establishes a total contract account of $285,997.29 (the original contract amount plus a 10% contingency).
10.3 RESOLUTION –ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 528 JACK LONDON DRIVE
This resolution, recommended by the Department of Community Development, confirms a special assessment lien in the amount of $26,311.29 against the property located at 528 Jack London Drive for violations of the City Code that remain uncorrected by the responsible parties, Ramesh and Ashika Maharaj, and authorizes recording of the lien and placing the assessment on the property tax roll for collection.
10.4 RESOLUTION -- ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 537 COURTYARD CIRCLE
This resolution, recommended by the Department of Community Development, confirms a special assessment lien in the amount of $26,541.57 against the property located at 537 Courtyard Circle for violations of the City Code that remain uncorrected by the responsible party, Marcos Vega, and authorizes recording of the lien and placing the assessment on the property tax roll for collection.
10.5 RESOLUTION -- BENNETT VALLEY GOLF COURSE MANAGEMENT AND OPERATIONS AGREEMENT EXTENSION
This resolution, recommended by the Recreation and Parks Department, authorizes the Mayor to execute an agreement for management and operations of the Bennett Valley Golf Course with Robert Borowicz and authorizes the Director of Recreation and Parks to administer the agreement. The proposed agreement reduces annual compensation to the operator in exchange for extending the term, provides for two external evaluations of the operator’s performance, and provides incentives to increase Pro Shop retail sales.
10.6 RESOLUTION -- DISCOUNTED PARKING VALIDATION PROGRAM EXTENSION
This resolution, recommended by the Department of Transit and Parking, authorizes extension of the Discounted Parking Validation Program through Fiscal Year 2009-10, allowing all interested parties to purchase bundles of one-hour validation coupons for the City's public parking garages at a 15% discount.
10.7 RESOLUTION -- AUTHORIZATION FOR FILING APPLICATIONS FOR FEDERAL TRANSIT GRANT FUNDING
This resolution, recommended by the Department of Transit and Parking, approves the filing and execution of Section 5307 grant applications with the MTC for Operating Assistance, Preventive Maintenance, Bus Purchases, and Bus Stop Enhancements.
11. REPORT ITEMS
11.1 REPORT -- APPROVAL OF FUNDING RECOMMENDATIONS FOR MEASURE O CHOICE GRANT PROGRAM FUNDED AGENCIES FOR CYCLE III FISCAL YEAR 2009-10
BACKGROUND: This report will inform the Council of those agencies who have completed the funding agreement negotiation process and are being recommended for funding to provide services under the Santa Rosa CHOICE Gang Prevention and Intervention Grant program for Cycle III Fiscal Year 2009-10. It will also recommend approval of a funding agreement for gang mediation and intervention services with Breakout Prison Outreach, doing business as California Youth Outreach (CYO), in the amount of $125,391.
RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, accept the funding recommendations of the Grant Review Team as shown in Attachment B to the staff report for Cycle III of the CHOICE Gang Prevention and Intervention Grant program for Fiscal Year 2009-10 and directs staff to finalize funding agreements with the service providers. It is further recommended that the Council, by resolution, approve the funding agreement with Breakout Prison Outreach doing business as (CYO), in the amount of $125,391.
11.2 REPORT -- REPORT OF GREENHOUSE GAS WORK GROUP
BACKGROUND: Greenhouse Gases are gases present in the earth's atmosphere and are essential to maintaining the temperature of the earth. Their sharp increase is the main cause of climate change.
The Department of Community Development established a Greenhouse Gas (GHG) Work Group in September 2008 which is tasked with developing expertise on GHG issues and developing a strategy to address current GHG reduction mandates and long term Citywide GHG reduction strategies. The members of the group include staff representatives from the Departments of Utilities, Transit and Parking, Advance Planning, Public Works and Community Development. The GHG Work Group will present an update regarding the City of Santa Rosa’s progress related to the Sonoma County Community Climate Action Plan and GHG emission reduction.
RECOMMENDATION: No action is requested at this time.
5:00 P.M.
**11.3 PUBLIC HEARING – APPEAL OF PLANNING COMMISSION DECISION - DETURK ROUND BARN-- 819 DONAHUE STREET
BACKGROUND: On May 14, 2009, the Planning Commission approved (6 0) a Conditional Use Permit for use of the existing De Turk Round Barn, 819 Donahue Street, as a community center. On May 26, 2009, Lea Barron-Thomas submitted an appeal requesting that the Planning Commission's approval of the Conditional Use Permit be modified to address neighborhood concerns.
RECOMMENDATION: It is recommended by the Planning Commission and the Department of Community Development that, following the public hearing, the Council, by resolution, grant a Conditional Use Permit for the De Turk Round Barn as approved by the Planning Commission and deny the appeal.
11.4 PUBLIC HEARING -- PROPERTY OWNER HEARING – ACQUISITION OF REAL PROPERTY – SANTA ROSA AVENUE ROAD-WIDENING PROJECT
RECOMMENDATION: The Santa Rosa Avenue Road-Widening Project will widen Santa Rosa Avenue by adding turn lanes, bike lanes and sidewalks from Yolanda Avenue north to Kawana Springs Road. The project will require right-of-way acquisition of an eleven-foot wide strip from eight separate parcels, temporary construction easements and the complete acquisition of the parcel located at 2300 Santa Rosa Avenue (Dib’s Auto Sales). The widening will also require the relocation of the PG&E overhead electrical transmission poles and lines and various other underground utilities. The project will relieve traffic congestion and improve driver and pedestrian safety and is consistent with the Santa Rosa 2020 General Plan's Transportation Element Goals. This project is Phase 1 of a multi-phase regional transportation network identified in the General Plan and contains voter-approved Measure M funds. All property owners received offers to purchase the project-required portions of their property but, as of yet, there have been no completed transactions. In order to keep this important project on schedule and to accommodate the extensive pre-construction relocation requirements of PG&E, it is essential that the City move forward to acquire these properties in the near future while continuing the on-going negotiations with the property owners.
BACKGROUND: It is recommended by the Public Works Department that the Council adopt a Resolution of Necessity authorizing the acquisition of the subject properties by eminent domain.
12. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
14. MAYOR'S/COUNCILMEMBERS’ REPORTS
14.1 BAY AREA TOLL AUTHORITY – HOT LANE PROPOSAL
15. CITY MANAGER'S/CITY ATTORNEY’S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
17. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
July 7 No City Council Meeting
July 14
Study Session – Southern Santa Rosa Traffic Flow and Circulation
Consent – Bid Award – Courthouse Square Street and Traffic Signal Improvements
Consent – Bid Award – Utility Bill Printing and Mailing Services
Consent – Assessment Lien 5976 Yerba Buena Road
Consent – Assessment Lien 1515 Plumeria Drive
Consent – Santa Rosa Avenue Corridor Plan Contract Award
Consent – Funding Agreement Hearn Avenue Overcrossing
Consent – Sixth Street Undercrossing Appropriation
Public Hearing – Weed and Rubbish Abatement
Public Hearing – City of Santa Rosa’s Participation in the U.S. Department of Housing and Urban Development’s Neighborhood Stabilization Program 2
August 11
Study Session – Parking Policy with Donald Shoup
August 25
Consent – Franchise Fee Amendment
Report – Downtown Parking (Continued from April 28, 2009)
September 8 No City Council Meeting
September 29
Study Session – SMART Overview of Improvements
Pending:
Study Session – Fall Financial Update
Report – CAB Restructuring
Report – Parking Fine Increases
Report – SCTA Draft EIR/Comprehensive Transportation Plan
MEETINGS FOR THE WEEK OF JUNE 29, 2009
July 1: Cultural Heritage Board, 2:30 PM, City Hall, Room 7
July 2: Board of Public Utilities, 1:30 PM, City Hall, Council Chamber
Design Review Board, 2:00 PM, City Hall, Room 7
Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting.
Meeting information can also be accessed via the internet at http://srcity.org