SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
MAY 8, 2007
2:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. STUDY SESSION (MAYOR'S CONFERENCE ROOM)
2.1 JOINT STUDY SESSION WITH REDEVELOPMENT AGENCY REGARDING THE AT&T BUILDING: PROCESS FOR DETERMINING FUTURE USES AND BUILDING CONFIGURATION
2.2 CALL TO ORDER AND ROLL CALL OF REDEVELOPMENT AGENCY
2.3 CITIZEN PUBLIC APPEARANCES (COMMENTS WILL BE LIMITED TO JOINT STUDY SESSION TOPIC)
2.4 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS AND REDEVELOPMENT AGENCY MEMBERS
2.5 AT&T BUILDING: PROCESS FOR DETERMINING FUTURE USES AND BUILDING CONFIGURATION
The Redevelopment Agency of the City of Santa Rosa purchased the AT&T building, located at 520 Third Street, on March 6, 2007 in order to improve the physical and economic conditions that the vacant building imposes upon downtown. Many individuals and groups have expressed interest in using the building for a variety of purposes. The nature of the construction and interior configuration and condition of the building creates some unique physical limitations and cost constraints in considering its potential reuse. The Department of Economic Development and Housing recommends that Council and agency discuss the process for deciding the use(s) and building configuration of the AT&T building.
2.6 ADJOURN SPECIAL MEETING OF THE REDEVELOPMENT AGENCY
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) (MAYOR'S CONFERENCE ROOM)
3.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 1550 & 1632 West Avenue
Agency Negotiator: Josh Maresca, Right-of-Way Agent
Negotiating Parties: Edmond and Irene Bayer
Under Negotiation: Price and terms of payment
3.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 550 Lewis Road (A.P.N. 180-330-031)
Agency Negotiator: Josh Maresca, Right-of-Way Agent
Negotiating Parties: Robert & Felice B. Gibson Trust
Under Negotiation: Price and terms of payment
3.3 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Employee Relations Manager, Karen Walker, Director, Human Resources
Employee Organizations: Santa Rosa City Employees Association (SRECA) representing Units 4 (Support Services), 6 (Professional) and 7 (Technical) and Operating Engineers Local 3 representing Unit 3 (Maintenance)
3.4 CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) (c) (3) (C) of Section 54956.9: Two potential cases.
3.5 ADJOURN CLOSED SESSION(S) AND RECONVENE TO STUDY SESSION IN CITY COUNCIL CHAMBERS
3:00 P.M.
2.7 CITIZENS PUBLIC APPEARANCES (COMMENTS WILL BE LIMITED TO STUDY SESSION TOPIC)
2.8 CAPITAL IMPROVEMENT PROGRAM
The purpose of this study session is to allow the Council to review the City's Capital Improvement Program and to provide direction on desired program modifications. Upon completion of its review, the Council will forward the program to the Planning Commission for a "Finding of Consistency" with the City's General Plan.
4:00 P.M. (CITY COUNCIL CHAMBERS)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY SESSION(S) AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1 PRESENTATION – CENTER FOR CITIZENS' INITIATIVE, RUSSIAN HOMEBUILDERS DELEGATION
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS - NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8. APPROVAL OF MINUTES – MAY 1, 2007 REGULAR MEETING MINUTES
9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10. CONSENT ITEMS
10.1 MOTION - CONTRACT AMENDMENT - INTRANET SERVICES
This motion, recommended by the Administrative Services Department, approves Amendment No. 3 to Contract No. 06-8463 for Intranet Services to include Internet redevelopment services with Synergy Corporate Technologies Ltd., Westport, Connecticut, in the amount of $82,500.
10.2 MOTION – FISCAL YEAR 2007/08 COMMUNITY PROMOTIONS FUNDING
This motion, recommended by the City Council Budget Subcommittee, approves Fiscal Year 2007/08 Community Promotions funding to be included in the Fiscal Year 2007/08 budget, in the amount of $125,000 for disbursement in the following manner: Sonoma County Arts Council ($7,500); Human Race ($7,000); Luther Burbank Rose Parade and Festival ($25,000); Red, White, and Boom ($23,000); Santa Rosa Symphony ($8,500); Santa Rosa Downtown Market ($48,000); the John Ramatici Memorial Clo-terium Bike Race ($3,000); and the Sonoma County Book Festival ($3,000).
10.3 RESOLUTION - AUTHORIZATION OF THE TRANSFER OF FUNDS FOR THE PURCHASE OF A VAN RELATED TO THE ABANDONED VEHICLE ABATEMENT PROGRAM
This resolution, recommended by the Police Department, authorizes an increase in appropriations in Account No. 1791 in the amount of $52,000 for the purchase of a van related to the Abandoned Vehicle Abatement Program.
10.4 RESOLUTION - AUTHORIZATION OF APPLICATIONS TOTALING $5,956,399 TO THE SONOMA COUNTY AGRICULTURAL PRESERVATION AND OPEN SPACE DISTRICT MATCHING GRANT PROGRAM
This resolution, recommended by the Departments of Public Works and Recreation and Parks, authorizes the submittal of applications to the Sonoma County Agricultural Preservation and Open Space District Matching Grant Program for the Colgan Creek Park and Restoration, Santa Rosa Creek Access Improvements and Bayer Property Acquisition projects.
10.5 ORDINANCE INTRODUCTION - CORRECTION TO PREVIOUSLY APPROVED PREZONING ORDINANCE
On September 12, 2006, the Council adopted Ordinance 3792, which prezoned 6 lots at the intersection of
10.6 ORDINANCE ADOPTION - REZONING - DETURK WINERY VILLAGE - 8 WEST 9TH STREET & 806 DONAHUE STREET
This ordinance, introduced at the Council's April 24, 2007 regular meeting, reclassifies 3.01 acres located at 8 West 9th Street and 806 Donahue Street to the R-3-18-H (Multi-Family Residential - Historic Combining) District.
11. REPORT ITEMS
11.1 REPORT – ACQUISITION OF REAL PROPERTY - CHAMBER PLAZA, 631-637 1ST STREET, SANTA ROSA
City staff has identified the need to expand the City's office facilities to provide for more space, to consolidate administrative functions and to allow for operating efficiences while avoiding additional lease costs for office space. City staff has successfully negotiated the purchase of the Chamber Plaza building, located at 631-637 1st Street in downtown Santa Rosa. The negotiated sale price for this two-story, four condo, 10,000 square foot structure is $2,950,000. Two purchase agreements, executed by the seven ownership interests in the property, await Council approval.
RECOMMENDATION: It is recommended by the Department of Administrative Services that the Council, by motion, approve and authorize the execution of the purchase agreements for the Chamber Plaza building and approve the execution and delivery of the necessary associated documents.
RECESS CITY COUNCIL MEETING TO SPECIAL MEETING OF SANTA ROSA PUBLIC FINANCING AUTHORITY (COUNCIL CHAMBERS)
SPECIAL MEETING OF THE SANTA ROSA PUBLIC FINANCING AUTHORITY
1. CALL TO ORDER AND ROLL CALL
2. CITIZEN PUBLIC APPEARANCES (Comments will be limited to the items listed on the Special Meeting Agenda)
3. STATEMENTS OF ABSENTION BY FINANCE AUTHORITY MEMBERS
4. PROPOSED RESOLUTION TO PROCEED WITH A LEASE FINANCING OF THE ACQUISITION OF THE REAL PROPERTY AND IMPROVEMENTS LOCATED AT 631-637 1ST STREET AND AT 655 1ST STREET, SANTA ROSA, APPROVE CERTAIN LEASE DOCUMENTS, THE ASSIGNMENT AGREEMENT, AND THE TRUST AGREEMENT RELATING TO THE FINANCING, AND THE EXECUTION AND DELIVERY OF THE CERTIFICATES OF PARTICIPATION
BACKGROUND: City staff has identified the need to expand the City's office facilities to provide for more space, to consolidate administrative functions and allow for operating efficiencies and to avoid additional lease costs for office space. As a result, the City is negotiating the purchase of two office facilities, located at 631-637 1st Street and at 655 1st Street adjacent to City Hall and City Hall Annex. The anticipated cost of purchasing and improving these properties is up to $10 million, to be provided from the proceeds of the Certificates of Participation. A call provision is being included as part of the proposed financing which would enable the City to call and retire the debt prematurely should the negotiations prove to be unsuccessful.
RECOMMENDATION: It is recommended by the Department of Finance that the Board of Directors , by resolution, approve and authorize the execution of the Lease Agreement, the Site Lease, the Trust Agreement and the execution and delivery of the Certificates of Participation (Building Acquisition Project), and approve execution and delivery of the necessary associated documents.
5. ADJOURN SPECIAL MEETING OF SANTA ROSA PUBLIC FINANCING AUTHORITY
RECONVENE REGULAR MEETING OF CITY COUNCIL (COUNCIL CHAMBERS)
11.2 REPORT - PROPOSED RESOLUTION TO PROCEED WITH A LEASE FINANCING OF ACQUISITION OF THE REAL PROPERTY AND IMPROVEMENTS LOCATED AT 631-637 1ST STREET AND AT 655 1ST STREET, SANTA ROSA, APPROVE CERTAIN LEASE DOCUMENTS,THE PRELIMINARY OFFICIAL STATEMENT, THE CERTIFICATE PURCHASE AGREEMENT, AND THE TRUST AGREEMENT RELATING TO THE FINANCING AND THE EXECUTION AND DELIVERY OF THE CERTIFICATES OF PARTICIPATION
BACKGROUND: City staff has identified the need to expand the City's office facilities to provide for more space, to consolidate administrative functions and allow for operating efficiencies and to avoid additional lease costs for office space. As a result, the City is negotiating the purchase of two office facilities, located at 631-637 1st Street and at 655 1st Street adjacent to City Hall and City Hall Annex. The anticipated cost of purchasing and improving these properties is up to $10 million, to be provided from the proceeds of the Certificates of Participation. A call provision is being included as part of the proposed financing which would enable the City to call and retire the debt prematurely should the negotiations prove to be unsuccessful.
RECOMMENDATION: It is recommended by the Department of Finance that the Council, by resolution, approve and authorize the execution of the Lease Agreement, the Site Lease, the Trust Agreement, the Certificate Purchase Agreement, the Preliminary Official Statement and the execution and delivery of the Certificates of Participation (Building Acquisition Project) to the Trustee, and approve execution and delivery of the necessary associated documents.
11.3 REPORT - PROPOSED RESOLUTION TO AUTHORIZE THE ISSUANCE OF WASTEWATER REVENUE REFUNDING BONDS, SERIES 2007A FOR THE PURPOSE OF REFUNDING PORTIONS OF OUTSTANDING WASTEWATER REVENUE BONDS AND TO FUND THE INCREMENTAL RECYCLED WATER PROGRAM EIR AND URBAN REUSE PLANNING AND DESIGN
BACKGROUND: The Council has a long-standing practice of financing the capital construction needs of the Subregional and the Local Wastewater System by authorizing the issuance of revenue bonds. Staff has identified an opportunity to refund portions of these outstanding bond issues at significant savings to the Subregional Local Wastewater Systems.
This item, if approved, will authorize the issuance of the Series 2007A Wastewater Revenue Refunding Bonds. These bonds will finance the refunding of portions of the outstanding Wastewater Revenue Series 1992B Bonds, 1993 Series A Bonds, 1996 Series A Bonds, Series 1998B Bonds, Series 2001B Bonds, Series 2002B Bonds and Series 2004B Bonds. The Wastewater Revenue Refunding Bonds will only be issued if the net present value of the savings to be realized by the issuance and sale of the Bonds will be at least equal to 3% of the aggregate principal amount of the bonds being refunded. An additional $3.6 million in new bonds are being issued to fund the Incremental Recycled Water Program EIR and urban reuse planning and design costs.
RECOMMENDATION: It is recommended by the Department of Finance that the Council, by resolution, approve and authorize the issuance and sale of the 2007 Wastewater Revenue Bonds Series A, in the amount not to exceed $115 million, and approve execution and delivery of the necessary associated documents, including a Fifteenth Supplemental Indenture, an Escrow Agreement, the Preliminary Official Statement for the proposed Bonds, and a Bond Purchase Agreement between Stone & Youngberg and the City of Santa Rosa.
11.4 REPORT - MOBILEHOME PARK CONVERSION ORDINANCE
On October 24, 2006, the Council adopted an urgency ordinance to establish a temporary moratorium on the conversion of mobilehome parks to resident ownership. The purpose of the moratorium was to provide the City sufficient time to study the issue and make a recommendation whether to regulate and how to regulate such conversions at the local level. A proposed ordinance has been prepared and is modeled after similar ordinances already in effect in various California cities. The ordinance would modify the City's Subdivision Ordinance (Title 19).
State Government Code establishes basic requirements for the conversion of mobilehome parks to resident ownership. The intent of these Government Code sections is to provide reasonable safeguards to current residents. However, there is a need for the City to establish ordinance requirements to ensure reasonable protection of existing mobilehome park residents and ensure that applications for conversion to ownership are reviewed and treated in a consistent and equitable manner.
RECOMMENDATION: The Department of Community Development and the City Attorney recommend that the Council of the City of Santa Rosa adopt the Mobilehome Park Conversion Ordinance as an urgency measure.
11.5 REPORT – INCIDENTAL RUNOFF AMENDMENT TO STORM WATER DISCHARGE PERMIT
BACKGROUND: The Board of Public Utilities and City Council are scheduled to consider adoption of Santa Rosa Urban Reuse Project (SRURP) ordinances and policies, and to formally select, and then begin implementation of the SRURP in fall 2007. The Storm Water Discharge Permit includes landscape irrigation overspray and accidental release as a conditionally exempted discharge, but only if potable. The Storm Water Discharge Permit needs to be amended by the North Coast Regional Water Quality Control Board to delete the words "if potable" from the conditionally exempted discharge list so that the City can consider reducing the demand on potable water supplies by increasing the use of recycled water for landscape irrigation in the urban area. Amendments to the Storm Water Management Plan are proposed to facilitate a permit amendment.
RECOMMENDATION: The Department of Utilities and the Department of Public Works recommend that the Council, by resolution, approve the changes to the City's Storm Water Management Plan as set forth in the request that the North Coast Regional Water Quality Control Board that it amend the Storm Water NPDES Permit to allow the City to reduce the demand on potable water supplies by increasing the use of recycled water for landscape irrigation.
11.6 REPORT – CONTRACT AWARD—BICYCLE AND PEDESTRIAN MASTER PLAN
BACKGROUND: The City is required to update its Bicycle and Pedestrian Master Plan (BPMP) every five years in order to be eligible to receive local, regional, state and federal funding. The top three firms submitting proposals were interviewed by a City Review Board in March. The Review Board selected the proposal of Moore Iacofano Goltsman, Incorporated (MIG) to provide planning and consultant services for a BPMP.
RECOMMENDATION: It is recommended by the Department of Transit and Parking that the Council, by resolution, accept the proposal of MIG to provide planning and consultant services for BPMP, and approve a professional services agreement with MIG in an amount not to exceed $190,000 for these services.
5:00 P.M.
11.7 PUBLIC HEARING – AUTHORIZING SUBMISSION OF THE 2007/2008 ACTION PLAN AND AMENDMENT NO. 1 TO THE 2004-2009 CONSOLIDATED PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
BACKGROUND: Annually, the Council authorizes submission of the Action Plan to the U.S. Department of Housing and Urban Development (HUD), the City's application to receive federal CDBG and HOME funds. At the priority setting public hearing in February 2007, Council directed staff on the annual allocation process and funding priorities for the Public Services program, which includes approximately $216,117 in CDBG funds and $119,883 in local funds. These funds are to be allocated to non-profit agencies operating homeless shelters and providing services, and allocation of the remaining 85 percent of the CDBG funding to the Housing Authority for affordable housing programs and 100 percent of the HOME funds for affordable housing purposes, pursuant to federal regulations. An Amendment to the 2004-2009 Consolidated Plan has also been prepared in response to HUD requirements.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that, following the close of the public hearing, the Council, by resolution, adopt the Fiscal Year 2007/2008 Action Plan and Amendment No. 1 to the 2004-2009 Consolidated Plan and authorize staff to submit the documents to HUD.
11.8 PUBLIC HEARING - FEE INCREASES - COMMUNITY DEVELOPMENT DEPARTMENT
BACKGROUND: The Department of Community Development has reviewed operating costs and fee revenues and has determined that increases in some existing fees and the addition of several new fees is now necessary. These increases and new fees are being recommended in order to achieve full cost-recovery of development-related services. Funding at full cost-recovery levels allows the Department to provide core-level customer service without impacting other General Fund programs.
RECOMMENDATION: It is the recommendation of the Department of Community Development that the Council, by resolution, adopt the proposed increases and new fees in accordance with the proposed schedule.
12. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker's Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
14. MAYOR'S/COUNCILMEMBERS' REPORTS
15. CITY MANAGER'S/CITY ATTORNEY'S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENEMENT TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
17. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
May 15
Study Session - Impact Fee and Infrastructure Analysis
Consent - Authorization to Issue, Sell, and Deliver $4,725,000 in Multifamily Housing Revenue Bonds for Alderbrook Heights Apartments and Dauenhauer Ranch Apartments
May 22
Allocation of Funds for Lewis Road Property Acquisition for Fire Station
Report – Design Review Alternates Policy
Report – Water Conservation
Consent - Authorization to Issue, Sell, and Deliver $17,191,696 in Multifamily Housing Revenue Bonds for Colgan Meadows Apartments
May 29
No City Council Meeting
June 5
Study Session - Urban Reuse Ordiance and Policies
Consent – Continuum of Care Application Approval
Report – Update to Water Efficient Landscape Policy
(Public) Appeal Hearing - Chevron Stony Point Road
June 12
Joint Study Session – Council and Community Advisory Board
Staff Briefing - Spring Clean 2007
Report – Contract for Police Wellness
Public Hearing – Rezoning - 1552 Fulton Road - Spring Brook Subdivision
Public Hearing – Spring 2007 General Plan Amendment Package: 2877 Giffen Avenue GPA/Rezone, 2001 Piner Avenue GPA/Rezone and Sebastopol Road Plans
Pending
Study Session – Street Smarts (May)
Study Session - Joint with Planning Commission and Design Review Board - Universal Design (6/26)
Study Session – Code Enforcement
Study Session – Green Building
Study Session – Sonoma County Museum (June)
Consent – Assessment Lien Against the Real Property Located at 584 Aston Way/1511 Petaluma Hill Road
Consent – Assessment Lien Against the Real Property Located at 1531-1545 Petaluma Hill Road
Consent – Assessment Lien Against the Real Property Located at 554-568 Aston Way
Consent - Assessment Lien Against the Real Property Located at 5976 Yerba Buena Road
SB 55 – BioSolids
Measure M Cooperative Agreement (Aug)
Report - Urban Reuse Ordinance (Sep)
Report - Urban Reuse Policies (Sep)
MEETINGS FOR THE WEEK OF MAY 7, 2007
May 7 Water Advisory Committee, 9:00 a.m., Laguna Treatment Plant, Estuary Room
May 9 Technical Advisory Committee, 10:30 a.m., Laguna Treatment Plant
May 10 Planning Commission, 4:00 p.m., City Hall, City Council Chamber
Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk's Office at 543-3016 one week prior to the meeting.
Meeting information can also be accessed via the internet at: http://srcity.org