SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JUNE 21, 2005

3:00 P.M. (MAYOR'S CONFERENCE ROOM – ROOM 10)

1. CALL TO ORDER AND ROLL CALL

2. STUDY SESSION(S) – NONE

3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) (MAYOR'S CONFERENCE ROOM – ROOM 10)

3.1 CONFERENCE WITH LABOR NEGOTIATORS

Agency Designated Representatives:  Fran Elm, Employee Relations Manager; Karen Walker, Director, Human Resources and Greg Scoles, Deputy City Manager.
Employee Organizations:  Service Employees International Union Local 707 (Unit 3 – Maintenance; Unit 8 – Transit; Unit 14 – Police Civilian Technical Unit); Santa Rosa City Employees Association (representing City employee Unit 4 – Support Services, Unit 6 – Professional, and Unit 7 – Technical); Santa Rosa Police Officers Associations (representing City employee Unit 5 – Police Officers); Santa Rosa Police Management Association (representing City employee Unit 9 – Police Sergeants).

3.2 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN CITY COUNCIL CHAMBERS

4:00 P.M. (CITY COUNCIL CHAMBERS)

4. ANNOUNCEMENT OF ROLL CALL

5. REPORT ON STUDY SESSION(S) AND CLOSED SESSION(S)

6. PROCLAMATIONS/PRESENTATIONS

6.1 PROCLAMATION – SANTA ROSA AMERICAN LITTLE LEAGUE SPORTSMAN OF THE YEAR – JOHN BOSCO

PUBLIC COMMENT ON AGENDA ITEMS:  Comments from the public will be allowed on all agenda items, except for public hearing items, at the time each item is called. Comment on public hearing items may be made when the hearing is opened.

7. STAFF BRIEFINGS – NONE

This time is reserved for City staff to brief the Council on departmental issues of interest.  No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

8. APPROVAL OF MINUTES – JUNE 14, 2005 REGULAR COUNCIL MEETING (June 14, 15, and 16, 2005)

9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

10. CONSENT ITEMS

10.1 MOTION – CONTRACT EXTENSION – ASPHALT CONCRETE

This motion, recommended by the Department of Administrative Services, extends Contract No. 02-6500 for purchase of asphalt concrete with BoDean Co., Inc., Santa Rosa, California, for an additional one-year term, with a 5% increase in contract prices. The total amount for the one-year extension is $78,750.

10.2 RESOLUTION – FEASIBILITY STUDY AND BUDGET ALLOCATION – DE TURK ROUND BARN PROJECT

This resolution authorizes the Director of Recreation and Parks to enter into a sole source agreement for a feasibility study of design and cost issues related to the future use of the DeTurk Round Barn, and establishes project #8476, DeTurk Round Barn Rehabilitation, in the amount of $20,000 to pay for this study.  The source of funds will be a Community Foundation Sonoma County grant.

10.3 RESOLUTION – TECHNOLOGY USE POLICY FOR CITY COUNCIL AND BOARD AND COMMISSION MEMBERS

This resolution, recommended by the City Attorney's Office and Information Technology, establishes a Council policy regarding technology use by the City Council, as well as board and commission members.

10.4 ORDINANCE ADOPTION – HALLORAN REZONING – 1343 LANCE DRIVE

This ordinance, introduced at the June 14, 2005 Regular Council Meeting, rezones 1343 Lance Drive to the R-1-6 District.

11. REPORT ITEMS

11.1 REPORT – AMENDMENT TO WAGES, HOURS & CONDITIONS OF EMPLOYMENT FOR CITY EMPLOYEE UNITS 10, 11 & 12 – EXECUTIVE MANAGEMENT, MID-MANAGEMENT & CONFIDENTIAL

BACKGROUND:  Employees in the Executive Management, Middle-Management, and Confidential units are not represented in the process of determining their wages, hours and other terms and conditions of employment.  Each year, informal discussions are held with employees in these units to receive input prior to the City Council making adjustments for the coming year.  Such discussions have taken place, and certain changes are being proposed for Council approval, and are included in the Document Describing Wages, Hours and Working Conditions.  The package includes a 3% incentive to employees to increase their share of medical premium costs and to accept plan design changes to the medical plan.  In addition, employees will receive a 1.48% cost of living adjustment.  The total cost to the General Fund is $467,942.

RECOMMENDATION:  It is recommended by the City Manager's Office that the Council, by resolution, approve a Document Describing Wages, Hours and Working Conditions for Employees in the City's Units 10, 11 and 12, Executive Management, Middle-Management and Confidential for the period of July 1, 2005 through June 30, 2007.

11.2 REPORT – FOUNTAINGROVE PARKWAY ROAD SAFETY AUDIT

BACKGROUND:  The Fountaingrove Parkway Improvement Recommendations were developed to encourage lower speeds along Fountaingrove Parkway, improve sight distance at intersections, and reduce collisions caused by unsafe actions of motorists.

RECOMMENDATION:  It is recommended by the Public Works Department that the Council, by motion, approve the Fountaingrove Parkway Improvement Recommendations to encourage lower speeds along Fountaingrove Parkway, improve sight distance at intersections, and reduce collisions caused by unsafe actions of motorists.

Please click here to review the Fountain Grove Parkway Road Safety Audit.

11.3 REPORT – IMPLEMENTATION OF THE STANDARD URBAN STORM WATER MITIGATION PLAN (SUSMP) GUIDELINES

The City's approved Storm Water Management Plan and National Pollutant Discharge Elimination System (NPDES) permit, issued by the North Coast Regional Water Quality Control Board, requires the City to implement a post-construction Standard Urban Storm Water Mitigation Plan (SUSMP) by June 26, 2005.  The Draft SUSMP Guidelines have been prepared to assist project sponsors and municipal staff in implementing SUSMP requirements.

RECOMMENDATION:  The Department of Community Development and Department of Public Works recommend that the Council, by resolution, direct staff to start implementing the Draft SUSMP Guidelines and requirements on June 26, 2005.

11.4 REPORT – MARIN MUNICIPAL WATER DISTRICT OPTION FOR ADDITIONAL WATER

BACKGROUND:  Marin Municipal Water District's (MMWD) contract with Sonoma County Water Agency (SCWA) allows MMWD to secure the rights to an additional 5,000 acre feet/year by June 30, 2005. MMWD is asking SCWA for a two-year extension of this option, and is offering $400,000 if the extension is granted. According to the Eleventh Amended Agreement for Water Supply, which is the current contract with SCWA, any amendments to MMWD's contracts must be approved by the Water Advisory Committee which is made up of all signatories to the Eleventh Amended Agreement. The Council is asked to provide direction regarding Santa Rosa's position on the MMWD option.

RECOMMENDATION:  The Utility Department recommends that the Council, by motion, authorize the Mayor to sign a letter to the Board of the Sonoma County Water Agency stating Santa Rosa's opposition to an extension of MMWD's option for additional water from SCWA.

*11.5 REPORT – STATUS REPORT FROM THE CITY'S REPRESENTATIVES TO THE CALIFORNIA TIGER SALAMANDER IMPLEMENTATION COMMITTEE

BACKGROUND:  An Implementation Committee made up of representatives from the U.S. Fish and Wildlife Service, County of Sonoma, City of Santa Rosa, City of Rohnert Park, and City of Cotati has been working to develop an Implementation Plan for the conservation of the California Tiger Salamander in Sonoma County as an alternative to the listing of Critical Habitat for the California Tiger Salamander by the Federal Government through the Endangered Species Act.  The Council will be presented with a status report on the development of this implementation plan by Councilmember Mike Martini, City Manager, Jeff Kolin and a representative of the United States Fish and Wildlife Service.

RECOMMENDATION:  It is recommended that the Council receive and file the status report from the City's representatives on the Implementation Committee for the California Tiger Salamander.

5:00 P.M.

11.6  PUBLIC HEARING – FORMATION OF SPECIAL TAX DISTRICT NO. 2005-01 (SORRENTO SUBDIVISION)

BACKGROUND:  On May 24, 2005, the Council adopted a Resolution of Intention to form a Special Tax District ("District") encompassing the Sorrento Subdivision, the revenues from which would provide funding for the maintenance and other servicing costs of a storm water treatment device serving the subdivision.  At this public hearing owner(s) of property situated within the proposed District will be given the opportunity to protest the District's formation or other matters concerning the proposed District and its special taxes.  As the sole property owner has petitioned for the formation of the District, it is not expected that any protest which could be counted will be presented or filed. Following close of the public hearing, the Council will decide whether to form the District and levy special taxes.  To form the District and levy taxes, the Council must adopt a number of resolutions, hold an election, and introduce an ordinance, which are identified and described below in chronological order.

RECOMMENDATION:  It is recommended by the Departments of Administrative Services, Community Development, and Public Works that following close of the public hearing, the Council adopt a Resolution of Formation of the District, which, among other things, calls a property owner election as to whether a special tax should be approved; hold the election; adopt a Resolution Determining Results of the Special Election and (assuming the special tax is approved by at least a two-thirds vote) Directing the Recording of Notice of Special Tax Lien; and introduce an Ordinance Levying Special Taxes in the District.

11.7 PUBLIC HEARING – TERRACINA GENERAL PLAN AMENDMENT AND REZONING

BACKGROUND:  The applicant/developer has proposed to redevelop an existing 4.09-acre industrial site, located at 471 W. College Avenue, with a 99-unit multifamily residential complex for lower and moderate income households. The proposal requires an amendment of the General Plan land use designation from Business Park to Residential Medium High Density and Rezoning from IL (Light Industrial) to the R-3-30 (Residential-Multifamily) zoning district.  On May 26, 2005 the Planning Commission unanimously supported the applicant's proposal.

RECOMMENDATION: The Planning Commission recommends that the Council, by resolution, adopt a Negative Declaration and approve the General Plan Amendment, and introduce an ordinance rezoning 4.09 acres at 471 W. College Avenue to the R-3-30 District.  
6:30 P.M.  (Or as soon thereafter as a matter already under Council consideration at 6:30 p.m. is concluded)

12. PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council.  Each speaker is allowed three minutes.  To address the Council you are requested to complete the yellow Speaker's Card and give it to the City Clerk.

13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) – NONE

14. MAYOR'S/COUNCILMEMBERS' REPORTS

15. CITY MANAGER'S/CITY ATTORNEY'S REPORTS

16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENEMENT TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY

17. ADJOURNMENT OF MEETING

*Did not appear on the Preliminary Agenda

UPCOMING MEETINGS

June 28: Consent – Award Remodel Contract for Samuel Jones Hall
Consent – Contract Extension – Forms Management
Consent – Agreement with the Chamber of Commerce for Convention and Visitor's Bureau Services
Consent – Janitorial Services
Consent – Amendment to City Classification and Salary Plan
Report – Professional Services Agreement with Santa Rosa Main Street
Report – Compensation of City Manager and the City Attorney
Public Hearing – Recreation and Park Fees
Public Hearing – Redevelopment Project Area Time Limit Amendments

July 5:  No Meeting

July 12: Consent – Bid Award – Graffiti Abatement
Consent – Bid Award – Annual Slurry Seal 2005
Consent – Bid Award – Petaluma Hill Road and Colgan Avenue Traffic Signal Installation
Consent – Bid Award – West Ninth Street Reconstruction – Dutton Avenue to Wilson Street
Consent – Transferring Equipment to County
Report – Reduction in Plan Check and Inspection Fee
Public Hearing – Rezoning – Skyhawk Village
Public Hearing – West Entry Rezoning
Public Hearing – Chevron Appeal

July 19: Study Session – Caltrans Hwy 101 Widening update
Report – High Rise Policy – Fire Protection
Report – Bid Award – Bennett Valley Golf Course Facility Improvements

August 2:  Report – White House Site Development Agreement

MEETINGS FOR THE WEEK OF JUNE 20, 2005

June 20: Cancelled – Economic Development Subcommittee, 12:00 p.m., City Hall, Mayor's Conference Room
Bicycle and Pedestrian Advisory Committee, City Hall, Room 7 Conference Room

June 22: Board of Community Services, 3:30 p.m., Finley Community Center
Community Advisory Board, 5:00 p.m., Steele Lane Community Center, De Meo Room

June 23: Planning Commission, 4:00 p.m., City Hall, Council Chambers

June 24: Neighborhood Leaders, 12:00 noon, Finley Community Center

Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting.

6/21/2005