SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
FEBRUARY 15, 2005

2:30 P.M. (MAYOR'S CONFERENCE ROOM - ROOM 10)

1. CALL TO ORDER AND ROLL CALL

2. STUDY SESSION (MAYOR'S CONFERENCE ROOM – ROOM 10)

2.1 FIVE-YEAR GENERAL FUND FINANCIAL FORECAST

The Council will be presented with a General Fund Financial update that looks forward five years.  It will include revenue projections, expenditure estimates and anticipated reserves for fiscal years 2005-06 through 2009-10.  An overview of the forecasting process will be presented and critical assumptions will be reviewed.  The goal of the five-year forecast is to provide the Council with a long range planning tool.  This item is being presented for informational purposes only and requires no Council action.  The Council may ask questions and discuss these matters.

2.2 ADJOURN STUDY SESSION AND RECONVENE TO CLOSED SESSION THE MAYOR'S CONFERENCE ROOM

3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) (MAYOR'S CONFERENCE ROOM - ROOM 10)

3.1 CONFERENCE WITH LABOR NEGOTIATORS

Agency Designated Representatives:  Fran Elm, Employee Relations Manager; Karen Walker, Director, Human Resources; and Greg Scoles, Deputy City Manager.
Employee Organizations:  Service Employees International Union Local 707 (representing City employee Unit 1 – Parking Lot Attendants; Unit 3 - Maintenance; Unit 8 -Transit; Unit 14 – Police Civilian Technical Unit); Santa Rosa City Employees Association (representing City employee Unit 4 – Support Services, Unit 6 – Professional, and Unit 7 – Technical); Santa Rosa Police Officers Associations (representing City employee Unit 5 - Police Officers); Santa Rosa Police Management Association (representing City employee Unit 9 1Police Sergeants); and Unit 10 - Executive Management, Unit 11 – Mid-Management, and Unit 12 – Confidential

3.2 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN CITY COUNCIL CHAMBERS

4:00 P.M. (CITY COUNCIL CHAMBERS)

4. ANNOUNCEMENT OF ROLL CALL

5. REPORT ON STUDY SESSION AND CLOSED SESSION(S)

6. PROCLAMATIONS/PRESENTATIONS

6.1 PROCLAMATION – COLORECTAL CANCER AWARENESS MONTH

*6.2 PRESENTATION – CLIMATE PROTECTION PROGRAM

*6.3 PRESENTATION – REDWOOD EMPIRE CHINESE ASSOCIATION CHINESE NEW YEAR CELEBRATION

7. CITIZEN PUBLIC APPEARANCES

This is a period, not to exceed 30 minutes, for members of the public to address the Council on matters not listed on this agenda.  Each speaker is limited to three minutes.  To address the Council, complete the yellow Speaker's Card and give it to the City Clerk at the start of the meeting.

8. APPROVAL OF MINUTES – January 25, 2005 and February 1, 2005 Regular City Council Meetings

9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

10. CONSENT ITEMS

10.1 RESOLUTION – ADOPTION OF A RESOLUTION IMPLEMENTING THE PLANNING COMMISSION WORK PLAN

This resolution, recommended by the Community Development Department, supports and directs the implementation of the Planning Commission Work Plan consistent with the direction given by the Council at the December 14, 2004 joint study session with the Planning Commission and the Chairs of the Cultural Heritage Board and the Design Review Board.

10.2 RESOLUTION - ADOPTION OF THE CITY'S ANTI-HARASSMENT AND EQUAL EMPLOYMENT OPPORTUNITY POLICIES

This resolution, recommended by the Department of Human Resources, adopts the Anti-Harassment and Discrimination Policy and the Equal Employment Policy, as modified. The City's existing Anti-Harassment Policy and Equal Employment Opportunity Policy were previously adopted by the Council.  Periodically these policies are modified to reflect changes in the law or to more clearly articulate the rights of those covered by the policy.  The policies have been updated to meet current requirements.

10.3 RESOLUTION – STAFF AUTHORIZATION TO APPLY FOR THE STATE URBAN PARKS AND HEALTHY COMMUNITIES GRANT PROGRAM

On October 5, 2004, by Resolution 26093, the Council authorized staff to apply for a State Urban Parks and Healthy Communities Program grant in the amount of $1 million to construct three youth soccer fields at the "A Place to Play" Athletic Complex.  The Recreation and Parks Department staff was notified by the California Parks and Recreation Department, which administers the grants, that language required in the resolution was omitted and gave the department until February 18, 2005 to correct the oversight.  This resolution contains the required language.

10.4 ORDINANCE ADOPTION – REZONING – 905 JENNINGS AVENUE

This ordinance, introduced at the Council's February 8, 2005 Regular Meeting, rezoning 905 Jennings Avenue to the PD District.

11. REPORT ITEMS

11.1 REPORT – SKYHAWK – ACCEPTANCE OF OPEN SPACE EASEMENTS

BACKGROUND:  Under the conditions of approval of the Skyhawk Tentative Map, an open space easement is required to be recorded over portions of eight lots within Skyhawk Units 9 and 10.  The purpose of the easement is to preserve the scenic character of open lands for the benefit of the public.  The open space easement would not allow for public access. Once the open space is established, the property will remain within private ownership. Units 9 and 10 are the last two phases of the Skyhawk Development. 

RECOMMENDATION:  The Department of Community Development recommends that the Council, by resolution, find that the open space easement is consistent with the General Plan and direct acceptance of the open space easement as set forth in the Open Space Easement Deeds.

11.2 REPORT – ELECTION CAMPAIGN SIGN VIOLATIONS

BACKGROUND:  A report is being submitted to the Council outlining existing City regulations pertaining to election campaign signs and summarizing complaints received during the last election.  Staff is seeking direction regarding whether changes are needed in the existing requirements. 

RECOMMENDATION:  The Department of Community Development recommends that the Council, by motion, receive the report and give direction to staff regarding whether Zoning Code regulations pertaining to election campaign signs should be modified.

11.3 REPORT – REVISIONS TO WATER AND SEWER DEMAND FEE POLICIES

BACKGROUND:  It is appropriate to periodically revise the policies and procedures of the City of Santa Rosa regarding water and wastewater demand fees to support Council directives and to promote clarity, consistency, and equity.  Policy and procedure revisions are proposed as follows:  (1) to allow demand fee pay plans for certain non-residential and multi-family residential projects; (2) to extend demand fee prepayment provisions to two years; and (3) to revise sewer demand fee credit procedures to be based on valid agreements, purchases, or actual flow.

RECOMMENDATION:  It is recommended by the Utilities Department and the Board of Public Utilities that the Council, by ordinance and resolution, approve various changes to water and wastewater demand fee policies and procedures to implement Council directives and to clarify and make more equitable such policies and procedures.

11.4 REPORT – VEHICLE LICENSE FEE GAP RECEIVABLES FINANCING PROGRAM

BACKGROUND:  California Statewide Communities Development Authority (CSCDA) is a joint powers authority sponsored by the League of California Cities and the California State Association of Counties.  The member agencies, of which Santa Rosa is one, include approximately 230 cities and 54 counties throughout California.  Authorized under SB 1096, the Vehicle Licensing Fee (VLF) Program was instituted by CSCDA in 2004 to enable cities and counties to sell their respective VLF Receivables to CSCDA for an upfront fixed purchase price estimated to be a maximum of 10% of the VLF Gap Repayments.  The estimated share for Santa Rosa, its VLF Receivable, is $2,619,104. 
CSCDA is planning to issue taxable and/or tax-exempt notes (VLF Notes) and to use the note proceeds to purchase the VLF Receivables and pay financing costs.  The actual purchase price of the VLF Receivables will depend on the total amount of VLF Receivables that cities and counties sell to CSCDA and on bond market conditions at the time the VLF Notes are priced.  If the City sells its VLF Receivable under the VLF Program, CSCDA will pledge the City's VLF Receivable to secure the repayment of a corresponding portion of the VLF Notes. The City's sale of its VLF Receivable will be irrevocable.  Bondholders will have no recourse to the City if the State does not make the VLF Gap Repayment.

RECOMMENDATION:  The Department of Administrative Services recommends that the Council, by resolution, authorize the execution and delivery of a purchase and sale agreement and related documents with respect to the sale of the City's Vehicle License Fee Receivable from the State; and direct and authorize certain other associated actions.

5:00 P.M.

11.5 PUBLIC HEARING – GROWTH MANAGEMENT ORDINANCE AMENDMENT

BACKGROUND:  On January 13, 2005, the Planning Commission voted 6-0 to recommend that the Council amend City Code Chapter 21-03, Growth Management, to include a maximum allotment for residential projects under the Growth Management program.  This maximum annual allotment of 75 units per single family project and 200 units per multifamily project was originally contained in City Council Policy 200-14, which was deleted by the City Council last November.  Other minor changes are also proposed to make the Growth Management section current.

RECOMMENDATION:  The Planning Commission and the Department of Community Development recommend that the Council introduce an ordinance amending Chapter 21-03 of the Santa Rosa City Code - Growth Management to include maximum annual allotments for residential projects.

11.6 PUBLIC HEARING – PREZONING/PROPOSED NESR ANNEXATION 6-04 AT 1301 BRUSH CREEK ROAD

BACKGROUND:  The applicant has requested annexation of a 1.6 acre parcel located at 1301 Brush Creek Road due to a failing septic system.  On January 13, 2005, the Planning Commission unanimously recommended that the Council prezone the property within the proposed annexation boundary of NESR 6-04 to the RR-20-SR District.

RECOMMENDATION:  The Planning Commission recommends that the Council introduce an ordinance prezoning the property within the proposed annexation to the RR-20-SR District.

**11.7 PUBLIC HEARING – APPEAL – PREZONING - PROPOSED NWSR ANNEXATION 2-04 – 1400 THROUGH 1600 RIDLEY AVENUE

BACKGROUND:  Annexation boundaries for proposed NWSR 2-04 were established by the City's Annexation Officer to include the entire Ridley Avenue County Island, comprising 4.52 acres (six parcels).  On January 13, 2005, the Planning Commission recommended that the Council accept the boundaries as proposed and prezone the 4.52 acres to the R-1-6 District.  On January 21, 2005, Alice Kelly of 1490 Ridley Avenue filed an appeal, asking that the Council exclude her property from the annexation boundary since she is not in favor of annexation at this time.

RECOMMENDATION:  It is recommended that the Council, by separate resolutions, adopt a negative declaration for proposed  NWSR 2-04 Annexation and deny the appeal; and introduce an ordinance prezoning the 4.52 acres (six parcels) comprising the area within the proposed annexation to the R-1-6 District. 

12. [IF NEEDED - FURTHER ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S)

13. MAYOR'S/COUNCILMEMBERS' REPORT

13.1 COUNCILMEMBERS' APPOINTMENTS TO THE MEASURE O OVERSIGHT COMMITTEE

Measure O, approved by the voters last November, called for appointment of a citizens oversight committee to assure that the special tax funds are spent exclusively on public safety (40% for Fire services, 40% for Police services, and 20% for gang prevention and intervention programs).  Measure O requires that the oversight committee be comprised of seven members, with each member of the Council responsible for making one appointment.  Councilmembers will announce their appointees to the Measure O Oversight Committee at this time.

14. CITY MANAGER'S/CITY ATTORNEY'S REPORTS

15. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

16. [IF NEEDED] CONTINUATION OF PUBLIC APPEARANCES

17. ADJOURNMENT OF MEETING

*Did not appear on the preliminary agenda
**Quasi-judicial or adjudicative action

UPCOMING COUNCIL MEETINGS

February 22:  Consent – Amendment – Fir Ridge School Site Holding Agreement
Consent – Amendment to City Classification and Salary Plan
Consent – Prince Memorial Greenway 2004 Phase Request
Report – Cable Communication Franchise Review
Report – Council Goals and Staff Strategies
Public Hearing – Zoning Code Amendment Package
Public Hearing – Rezoning on Terry Road

March 1:  Report – Boyett Parcel (Prince Greenway)
Public Hearing – Kaiser Hospital Expansion - Rezoning - 401 Bicentennial Way
Public Hearing – Fountaingrove Meadows Rezoning - 3589 Round Barn Blvd

March 8:  Special Meeting – Santa Rosa Public Financing Authority
Report – White House Site Developer Selection
Report – Technology Policy
Report – Southwest Redevelopment Bond Issue
Report – Staff Requisition
Public Hearing – Covenant Presbyterian Church and Request for Right-of-Way

March 15: Study Session – Joint Study Session with Planning Commission

PENDING COUNCIL ITEMS

Median Maintenance

MEETINGS FOR THE WEEK OF FEBRUARY 14, 2005

February 16: Luther Burbank Home & Gardens, 9:00 a.m., Finley Community Center, 2060 West College Avenue
Cultural Heritage Board, 2:30 p.m., City Hall, Conference Room 7

February 17: Board of Public Utilities, 1:30 p.m., City Hall, Council Chambers
Design Review Board, 3:00 p.m., City Hall, Conference Room 7

Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk's Office at 543-3016 one week prior to the meeting.

2/15/2005