SANTA ROSA CITY COUNCIL MEETING MINUTES
TUESDAY, MARCH 30, 1999
COUNCIL CHAMBER, CITY HALL, 100 SANTA ROSA AVENUE
REGULAR MEETING

2:30 P.M. JOINT STUDY SESSION WITH PLANNING COMMISSION (MAYOR'S CONFERENCE ROOM)

1. CALL TO ORDER AND ROLL CALL

Mayor Condron called the meeting to order at 2:30 p.m. The following Councilmembers and Planning Commissioners were present at Roll Call: Mayor Condron and Councilmembers Rabinowitsh, Runyan, and Wright.; and Planning Commission Chairperson Denietolis and Commissioners Blanchard, Carlile, Cummings, Dias, and Johnson. Councilmember Vas Dupre was seated at 2:45 p.m. and Commissioner Edwards was seated at 3:00 p.m. Councilmember Evans was seated at 5:05 p.m. Vice Mayor Martini was absent.

2. ANNUAL REVIEW OF GENERAL PLAN AND GROWTH MANAGEMENT AND HOUSING ALLOCATION PLAN ORDINANCES

Mayor Condron permitted resident Duane DeWitt to speak at this time because had to leave for a portion of the Study Session. Mr. DeWitt said that there is a need for simple housing for people with modest means. He also said that there is a need for public participation in the decision-making process for that type of housing. He suggested that the CAT (Community Action Team) should hold public meetings similar to this one in the evenings. He discussed his concerns related to the housing crisis and questioned why the ordinance hasn't been more effective during the past seven years. He referenced the recent hearing related to Bellevue Ranch and expressed concern that rental units were not permitted in that subdivision because of neighborhood opposition. He stated that it is necessary to understand that renters are a vital part of a community even as are owners. He cited some examples of successful rental projects and stated that responsible landlords are what makes a good neighborhood.

Liza Kranz, City Planner, made the staff presentation. Each year, the Planning Commission and the City Council review the General Plan consistent with City Council Policy 200-01, the General Plan Amendment and Consistency Policy, and State Planning and Zoning Law. The purpose of this Study Session is to review the General Plan actions in 1998, General Plan work items completed in 1998, and housing needs information. It is also for the purpose of conducting the yearly review of the operation of the Growth Management and Housing Allocation Plan Ordinances.

Ms. Kranz said that General Plan Vision 2020 was adopted in July 1996. One purpose of this review is to determine whether the General Plan is providing adequate policy direction. Another is to provide Council with information related to the General Plan Amendment requests which were considered during the 1998 amendment cycle. Ms. Kranz reviewed those requests as indicated in the report (on file in the office of the City Clerk). She explained that as a result of the land use amendments, there was a gain of 11 acres of Medium Density land while there was a loss of 16 acres of Low Density land. There was also a small increase in office, public/institutional, and retail lands.

Ms. Kranz reviewed housing needs information. She noted that 1,491 residential building permits were issued. Of those, 218 were for very low income units, 164 were for low income units, 370 were for moderate income, and 379 were for units above the moderate income level. She reviewed the Housing Element Goals. She pointed out that the goal of providing 40 very low income units and 110 low income units has been met and exceeded; 98 of the very low income units received a City subsidy, while 66 low income units received a subsidy. She said that the goal of rehabilitating 55 units per year was not met in that only 31 were rehabilitated in 1998. She also said that the goal for ten second units was not achieved, in that only four second units were built. She said that while this goal is difficult to meet, quite a few second units are being processed through the Planning Commission this year.

Ms. Kranz briefly reviewed the status of the Work Plan Directives for 1998. A draft density bonus ordinance has been prepared and the goal is to have it considered by Council this Spring. A draft of scenic roadways programs has been prepared and it is anticipated that it will be considered by Council in May. The Utilities Department has evaluated the feasibility of using reclaimed water; however, the expansion of that use is not economically feasible at this time. Hoen Avenue alternatives have been considered. Following a neighborhood meeting to discuss the various options, Council will receive a report on this item. Ms. Kranz noted that staff has not commenced work on the small lot ordinance revision for play spaces due to the commitment of Community Development staff to other work programs.

Ms. Kranz discussed the complexity of the Growth Management Ordinance. She said that the process to simplify this ordinance was undertaken in 1997 in accordance with General Plan policy. A building permit limit was proposed which would only be instituted if the number of residential building permits in a calendar year reached 80% of the maximum allowed in the Reserve B Category. This proposal was presented to various interest groups but a consensus could not be reached. In addition, Council requested that a Planning Commission subcommittee work on growth management simplification, but that work has not been completed. Ms. Kranz noted that any simplification efforts should be made in connection with the Housing Allocation Program because growth management and housing allocation are so intertwined.

Ms. Kranz displayed and reviewed a graph indicating the annual building permit distribution since 1992 and noted the number of Reserve A, Reserve B, and Exempt units allotted each year.

Ms. Kranz referred to the Annual Review of the Housing Allocation Plan (HAP) Ordinance and said that compliance with the HAP has been primarily through the payment of in-lieu fees. Since 1992, approximately $2.4 million in fees and interest have been received. Those fees subsidized 159 units, of which 66 are near completion. However, the program has not yet produced significant numbers of affordable housing. She said that the issue of equity has arisen as a result of discussions related to the affordable housing requirement for the Bellevue Ranch project. Staff suggested that they analyze this issue as they proceed with the revision of the HAP and Growth Management Ordinances.

Ms. Kranz noted that Council may want to give consideration to the following items as part of the General Plan Update:

1. Level of Citizen Involvement.

2. Scope of the Update.

3. Neighborhood Focus and Adequate Sites for Multi-family Housing.

4. City Vision Implementation: Level of Specificity of Land Use Design.

(Councilmember Vas Dupre was seated at this time.)

Chairperson Denietolis said that as part of the 1996 General Plan Update, the Planning Commission conducted a neighborhood outreach in the four quadrants of the City. They received neighborhood testimony and included that information as part of the update. He questioned whether that is the same level of neighborhood involvement desired by the Council. He said that one of the problems which result from these kinds of meetings is that the citizens tend to believe that everything which has been discussed will be included as changes in the General Plan documents. However, those changes may not all necessarily be feasible.

Mayor Condron said that this type of issue has not been the focus of the CAT. She indicated that something similar to the meetings conducted by the Planning Commission would be feasible.

Councilmember Wright discussed her involvement with these types of processes since she has been a Councilmember, and said that history has shown that there is more citizen participation when the meetings are held in the various neighborhoods. Additionally, there is a value in having the Planning Commission available for these meetings since they are the technical experts. Mayor Condron added that she has attended a number of those meetings and answers to many of the questions were given because of the presence of Planning Commissioners.

Councilmember Rabinowitsh said that the CAT should be involved in this process particularly in light of Council's discussions regarding reinvigorating that committee. He also said it is a good idea to meet in smaller areas (as opposed to quadrant meetings). He suggested that the small neighborhood groups/associations which are already in place should be brought into this process, as should the City Vision group.

Commissioner Cummings noted that this process will take a long time to complete. He discussed his concerns that the Planning Commission is receiving projects piecemeal when they should be involved with planning entire neighborhoods. In addition, redevelopment should be pursued on a larger scale. However, this type of planning would require additional resources.

Commissioner Carlile said there is a need to get away from the quadrant concept. There are already more than 30 established neighborhood groups. These groups should be identified and the boundaries of some of the neighborhoods should be redefined.

Councilmember Wright added that certain areas of the community may be better represented. She suggested this may be a situation wherein the CAT could be of assistance. She briefly noted the frustrations encountered by the CAT as they have attempted to organize neighborhoods. She pointed out that the challenge is to ensure that there is a balance of input from the neighborhoods.

Dick Day expressed concern with having the Planning Commission pursue this effort and suggested it may be more feasible for the CAT to do so. He pointed out that neither the Planning Commission nor the City Council represent the entire City. He suggested that creating a citizens advisory committee based on the various neighborhoods would be the most feasible direction.

Chairperson Denietolis said that the Planning Commission has found that when they hold neighborhood meetings, a great deal of time is spent answering questions and hearing discussions related to land use. He said that if a major outreach is done and the actual land uses are considered, it will probably result in a more meaningful dialogue with the neighborhoods and may result in the development of a General Plan that is parcel specific. This would provide an overall view of what the City might look like and would remove the Planning Commission from some of the permit processes.

Commissioner Blanchard said that people from the four quadrants have very specific interests. They are not really interested in issues related to General Plan changes affecting other locations. Moving toward a particular neighborhood will increase the number of people participating in the meetings.

Commissioner Dias expressed concern that this process will result in two identical documents: the General Plan and the Zoning Code. She explained why she believes it is important that there be land uses that are not parcel specific so that people understand that there will be some flexibility in a given area. She suggested that in addition to obtaining citizen input, neighborhood meetings should be used as educational devices (i.e., similar to the quadrant meetings held previously) since it is important for the neighborhoods to have a more complete picture of the City. She noted her support of the current General Plan Land Use Map since it depicts plans over a period of years.

Commissioner Carlile said that there needs to be some intermediate level of planning for the neighborhoods rather than going from a very vague General Plan to a parcel specific application. He added that it is not just the new neighborhoods with which the City must be concerned, but also with existing neighborhoods.

(Commissioner Edwards was seated at this time.)

Mayor Condron said she has heard from the community that there is a feeling that the City is not dealing with entire neighborhoods.

Tux Tuxhorn said he was on the Planning Commission when the last General Plan update was done. That update involved the appointment of a committee. He expressed concern regarding the length of time it took to educate that committee on planning issues and said that a disservice was done to the Planning Commission as a result. He encouraged the Planning Commission to stay involved in the neighborhood meetings.

Councilmember Rabinowitsh said he was on the last citizens committee approximately eight years ago. A number of issues have been raised since then.

Councilmember Wright said that regardless of what type of committee is established, it is important to get citizen involvement, to build trust, and to convey that the Council is receiving observations from people throughout the entire City. There is a need for an outreach program and for educating the citizens about the City's needs related to the bigger picture. Commissioner Cummings concurred.

A brief discussion followed regarding the number of citizens serving on the previous advisory committee and the number of meetings which were held. Community Development Director Wayne Goldberg noted that by the time that process terminated the membership had dropped.

Councilmember Runyan concurred with comments by Chairperson Denietolis and noted that he would support having the Planning Commission host the meetings. Further, he said he thinks breaking up into neighborhoods (as opposed to quadrants) is a good idea. He reminded those present that residents tend to consider their own neighborhoods. It will be the responsibility of the Planning Commission to determine how the input they are receiving impacts the entire quadrant or all of Santa Rosa.

Commissioner Johnson said that if the Planning Commission facilitates the meeting, it may become more adversarial in nature. The Planning Commission should be represented and should provide input and answer questions, but to ensure more input is received and interaction is achieved, they should not lead the meetings.

Chairperson Denietolis said the Planning Commission could host the meetings, but representatives from neighborhood groups could sit with the Commission. He said it is important the meetings be less formal than previously.

Commissioner Blanchard said that education would be one of the stated objectives and must come from staff and the Planning Commission. He said whatever the configuration of these meetings is, it is critical that the Planning Commission be present at the meetings. Commissioner Carlile concurred.

Councilmember Cummings raised the question of how to involve both citizen groups and Planning Commissioners without making the committee too unwieldy.

Mayor Condron discussed the status of the CAT. She briefly discussed the consideration being given to the concept of a citizens training academy. She noted the importance of having a broad representation of neighborhoods interacting with each other. A brief discussion followed regarding the benefits of using the CAT as a catalyst for this purpose. Commissioner Cummings stressed that all representatives must feel as if they are part of the process. In other words, the CAT must do more than just bring the neighborhoods together; they must make those neighborhoods feel as if they are part of the process. He suggested that 20 or less representatives would be a reasonable number to deal with all areas of the City and not just the representative's neighborhood.

Councilmember Vas Dupre suggested that in the past the meetings have been structured such that land use and neighborhood interests were the issues. She stressed the importance of structuring the future meetings to include people who have not previously participated (i.e., people with low incomes and those who are only able to rent).

Commissioner Blanchard noted that there would be value in involving potential committee members in the citizens training academy.

Mr. Day referred to a citizens advisory committee which he served on more than 20 years ago. He did not believe the interests of the people attending those meetings were very narrow after they got into the process. Rather, they dealt with the broader issues. He said he does not disagree with the Planning Commissioners attending the meetings, but does not think they should play a leadership role.

Anne Seeley said she does not think the current facilitation process tends to empower people. She said she hopes the City will move away from that process.

Councilmember Wright said it appears that the majority of the Council and Planning Commission think the Planning Commission should take the lead in the future meetings, but that there will be a level of participation by the neighbors with the CAT serving as hosts and with neighborhood organizations participating. Additionally, the meetings would be held in areas smaller than before (i.e., as opposed to holding quadrant meetings). Councilmember Vas Dupre added that staff needs to be given the opportunity to educate the public.

Mr. Day noted that a firm was hired in 1978 to assist in educating the public and to help develop the plan.

Commissioner Cummings reiterated that there is a need for both staff and Planning Commissioners to be present in order to make their expertise available to the citizens.

Chairperson Denietolis summarized the comments as follows. Instead of holding quadrant meetings, staff and the Commission will work with established, recognized neighborhood organizations as they plan future meetings. Through either the CAT or some other mechanism, people from the various neighborhoods will be identified to join the CAT and Planning Commission in deliberations and neighborhood meetings will be held. Following those meetings, the Planning Commission will then come to the Council with recommendations. The CAT would be involved almost to the end of the process.

Mayor Condron said she will meet with Chairperson Denietolis, Mr. Goldberg, and Chuck Regalia, Deputy Director of Community Development Planning, to develop a proposal for action by the Council.

Council discussion followed regarding the simplification of the Growth Management and Housing Allocation Plan Ordinances. Councilmember Wright noted that Council had agreed last year that a Council/Planning Commission subcommittee would be established for this purpose. She suggested that the subcommittee be reconstituted and that this project can be undertaken as part of the Development Process Review.

Chairperson Denietolis asked for clarification as to the direction in which Council wants to proceed on this matter. He noted that the Growth Management Ordinance contains detailed restrictions related to how it can be implemented.

Councilmember Wright said she thinks it is premature to pursue this level of change at this time. She said the question of whether the Council is building what they want for the longer term for the community has not been answered.

Councilmember Rabinowitsh said there is a need to rethink the Growth Management Ordinance. While it is working to a degree at this time, he questioned whether it is actually producing what the Council wants. In other words, the end result may not be what Council wants: more affordable housing, timing of capital expenditures and infrastructure, etc. He said there is a need to reconceptualize this and to insure that growth management and infrastructure needs come together.

Councilmember Wright suggested that there may be a subcommittee for the Development Process Review that could pursue this issue.

Ms. Seeley explained why she thinks the Council should be cautious about changing the ordinance and suggested that it may not be the program which is flawed, but rather the effect of market forces.

Len Swenson referred to an article having to do with "high rises in the center of town" and said that this is an issue that should be considered again. Mr. Day added that another point in favor of the present system is that when the market increased, the number of units built increased, as did the percentage of Reserve A affordable units. He suggested the ordinance is beginning to work and asked Council not to ignore the effect it has already had.

Chairperson Denietolis said the issue is whether the ordinance met or exceeded what it was supposed to accomplish in respect to affordable housing and the ownership market.

Councilmember Runyan said that the market may build affordable housing; however, he questioned how many people can qualify for those loans.

Councilmember Wright referred to a National League of Cities Conference she, Councilmember Vas Dupre, and City Manager Blackman attended related to "Smart Growth." She discussed the need to look at the market and the needs which are specific to this community and to integrate those things into the review of the ordinance.

Mayor Condron recommended that this issue be referred to the Development Process Review Committee. She also asked Chairperson Denietolis and Councilmember Rabinowitsh to participate in that committee's discussions related to this matter.

Sonia Taylor referred to small lot subdivisions and explained why she believes it is imperative to allow homes that are 800 square feet in size to be built. She cited those she has seen in Santa Barbara as an example.

Council discussion followed regarding the need for more advance planning. Chairperson Denietolis said the Planning Commission had a lengthy discussion on projects which should be undertaken and with which they may be of assistance: strategies to develop Downtown housing; implementation of R/UDAT recommendations; identification of neighborhoods and policies to re-enforce neighborhoods; updating of the Zoning Ordinance; strategies to implement pedestrian-friendly circulation; ways to encourage mixed uses; preparation for the General Plan update; strategies to encourage neighborhood involvement; and a way to hold early public hearings and to improve the hearing process. He asked for Council direction related to these projects.

Commissioner Cummings added that the Planning Commission is considering how to do urban planning. The Commission currently acts on small, day-to-day projects, but hasn't been able to pursue the next step; i.e., what the City should look like. There is a need for the Commission to deal with neighborhoods and to implement neighborhood plans. There is also a need for them to consider neighborhoods that need redevelopment.

Commissioner Blanchard said the Commission wants to know which of the above-referenced projects Council would like the Commission to focus on. Mayor Condron, Councilmember Wright, and Councilmember Rabinowitsh responded that the projects are all priorities.

Commissioner Carlile concurred with previous comments. He said the Planning Commission is frustrated because they are unable to do intermediate planning at the neighborhood level. He briefly noted the staff assistance which would be required to take this next step.

Chairperson Denietolis discussed the siting of the homeless shelter. While that project will ultimately come to the Planning Commission, he expressed concern that it has not already come to the Commission. He suggested that some Planning Commission direction should have been given up front to the group considering this matter.

Commissioner Carlile stated that the list of projects which should be undertaken is a preamble to all of the items discussed in the General Plan update.

Mayor Condron said that there is a consensus that the Council needs to look at the intermediate level of planning which is not currently occurring. As Council considers staffing needs for the Community Development Department, the budget, and Development Process Review issues, they can consider how that level of planning can happen.

Chairperson Denietolis noted that the downtown housing issue will be coming to the Planning Commission and Council, but the Zoning Ordinance update is a very expensive and time-consuming process. Council will need to consider funding for that project. Councilmember Wright added that that will be part of the Development Process Review.

Commissioner Cummings suggested that the Council and Planning Commission need to meet more than once a year.

Commissioner Edwards said she concurs with Commissioner Carlile's comments related to neighborhood planning and that is the most important issue to be considered. She noted that this is in terms of the larger neighborhood (i.e., the community) and not just one neighborhood. She said she would like to see the Commission concentrate completely on that issue.

Mr. Tuxhorn discussed the need for Council to consider the entire City; i.e., related to developing neighborhoods as well as urban renewal/redevelopment projects.

Mr. DeWitt asked Council to consider community land trusts, private entities, and other options for the purpose of dedicating land for affordable housing.

Commissioner Blanchard said that he hoped affordable housing is defined to mean "affordable living accommodations," and not a specific type of housing unit.

Bruce Maxwell provided the Clerk with information related to community land trusts and referenced some cities in which those trusts have been used. Copies of that material will be distributed to the Council and Planning Commission.

The Study Session adjourned at 4:00 p.m.

4:00 P.M. (CITY COUNCIL CHAMBER)

1. ANNOUNCEMENT OF ROLL CALL

Mayor Condron called this portion of the meeting to order at 4:10 p.m. She noted that Roll Call was taken during the Study Session. Vice Mayor Martini and Councilmember Evans were not present for the Study Session. Neither were they present at this time. (Clerk's Note: Councilmember Evans was seated at 5:05 p.m.)

2. REPORT ON STUDY SESSION

Mayor Condron announced that Council has been meeting since 2:30 p.m. in a joint Study Session with the Planning Commission regarding the Annual Review of the General Plan and Growth Management and Housing Allocation Plan Ordinances.

3. PROCLAMATIONS/PRESENTATIONS

3.1 PROCLAMATION - DE MOLAY MONTH

Scott MClure accepted a proclamation proclaiming March as DeMolay Month.

4. CITIZEN PUBLIC APPEARANCES

Pat Sladky, representing Peterson Lane Neighborhood, referred to copies of the Peterson Lane Neighbors Newsletter which was distributed to Council at the meeting. She highlighted some of the articles, including activities and accomplishments of the neighborhood. She said the main project the neighborhood undertook this year was Piner Garden Gateway. She expressed appreciation for the $500 Community Action Team grant which contributed toward the renovation of the easement from Peterson Lane to Piner Road.

Duane DeWitt, Santa Rosa resident, discussed his concern that very little affordable housing has been built under the Housing Allocation Plan during the seven years since it has been in effect. He referenced conversations he has had with former Santa Rosa Mayors related to economic discrimination in Santa Rosa. He pointed out that the Housing Allocation Plan includes a 15% affordable housing inclusionary stipulation which has not yet been enacted. He suggested that if Council wants to simplify that Plan, they should just enforce it as it is already written.

Jack Osborne referenced comments he has made in the past related to the Brown Act and noted his belief that the change in the Agenda resulted from those comments (i.e., indicating Roll Call prior to the commencement of the Study Session). He suggested that a time limit should now be established for citizens to speak at Study Sessions. He noted that it is difficult to hear comments made in the Mayor's Conference Room and expressed concern that there is no system in place there for people who are hearing impaired. He explained why he thinks Study Session items are actually Report items. Mr. Osborne also discussed his belief that there is a lack of communication on the part of City government. He suggested information should be included with water/utility statements indicating what is going on in the City (i.e., upcoming public hearings, etc.). He then questioned why Council has not responded to his or other citizens letters or comments.

Patricia Hobson asked for Council's assistance related to SB 758 (rent control ordinances). Under current law, governments cannot recover their attorney fees and costs even when they win a suit related to these ordinances. She said that SB 758 will permit local governments that prevail to recover attorney fees. She cited an example related to a suit the City filed and won a few years ago. When that suit was settled, the only fine that could be levied was in the amount of $5,000, which was insufficient to reimburse attorney costs. She asked Council to adopt a resolution supporting SB 758.

Tux Tuxhorn spoke about public meetings held regarding the development of the Affordable Housing Agreement for Bellevue Ranch. He noted that Council is being asked to continue Item 8.6 and he believes the reason for that continuance is to provide the general public with an opportunity to review the agreement.

Allen Thomas spoke on behalf of the Santa Rosa Exchange Club related to the Club's Easter Egg Hunt. He thanked the City for waiving the park fees for the use of Doyle Park. He particularly acknowledged Sam Lopez and Bill Montgomery for their assistance. The Easter Egg Hunt has been held at that park for more than 45 years. He noted that the event is for children two to eight years old. It is open to the public and there is no cost to participate. Each year approximately 200 children participate.

Anne Seeley echoed Mr. Osborne's comments regarding the location of the Study Sessions. She suggested that even though the physical arrangement in the Council Chamber doesn't lend itself to those discussions, she prefers that some alternative be considered to the use of the Mayor's Conference Room. She then referred to Jay Stromgren's previous efforts with the banking consortium related to some of the housing questions with which Council is dealing at this time. She suggested that there should be a revival of those discussions with the bank and investment community.

Mayor Condron acknowledged the previous comments. She responded to Mr. Osborne's statements, pointing out that one of the advantages of holding Study Sessions in the Mayor's Conference Room is to provide for public comments throughout the course of the meetings. That opportunity was given to those present at today's meeting. In addition, she stated that reports of the Study Session are made at the Council meeting for the benefit of the viewing audience. She said that Council responds to members of the public in writing. She stated that the changes made to the Agenda did not result from Mr. Osborne's concerns about the Brown Act. She also stated that no violations of the Brown Act have occurred, but that the changes in the Agenda were made in an effort to be responsive to the citizens.

Council concurred that a resolution in support of SB 758 should be added to the preliminary Agenda for April 30.

Mayor Condron said she will pursue Ms. Seeley's suggestion related to working with the banking consortium and investment community regarding affordable housing.

5. APPROVAL OF MINUTES - Meeting of March 23, 1999

No action was taken at this time related to the approval of the minutes due to Councilmember Evans' absence. (Clerk's Note: Approval of the March 23 minutes will be added to the April 6 Agenda.)

6. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

Councilmember Runyan stated that he would be abstaining from Items 7.5 and 8.6 because of the investment he has had in Bellevue Ranch.

Items 8.5 and 8.6: Mayor Condron announced at this time that these items will be continued as indicated.

7. CONSENT ITEMS

7.1 ORDINANCE ADOPTION - FINLEY AVENUE AND FRESNO AVENUE COMMERCIAL VEHICLE PROHIBITIONS

This ordinance will prohibit commercial vehicles from using Finley Avenue from South Wright Road to Fresno Avenue and Fresno Avenue from Sebastopol Road to Finley Avenue.

7.2 ORDINANCE ADOPTION - AMENDING CITY CODE RELATING TO PERFORMANCE SECURITY AND LABOR AND MATERIAL BONDS FOR REQUIRED SUBDIVISION IMPROVEMENTS

This ordinance will allow labor and materials bonds to be set at 50% of the value of the work.

7.3 RESOLUTION - ACCEPTANCE OF STATE OFFICE OF TRAFFIC SAFETY GRANT AWARD

This resolution would accept a $3,000 OTS grant to conduct an "Every 15 Minutes" program at the Maria Carrillo High School campus (teen alcohol awareness program).

MOVED by Councilmember Wright, seconded by Councilmember Runyan, CARRIED UNANIMOUSLY TO ADOPT AND WAIVE THE READING OF THE TEXTS OF (Items 7.1 and 7.2):

ORDINANCE NO. 3414 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 11-28.120 OF THE SANTA ROSA CITY CODE TO RESTRICT VEHICLES USED FOR COMMERCIAL PURPOSES ON FINLEY AVENUE (SOUTH WRIGHT ROAD TO FRESNO AVENUE) AND FRESNO AVENUE (SEBASTOPOL ROAD TO FINLEY AVENUE).

ORDINANCE NO. 3415 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ADDING SECTION 19-56.057 AND AMENDING SUBSECTION (B) OF SECTION 19-56.050 OF THE SANTA ROSA CITY CODE RELATING TO THE PERFORMANCE SECURITY AND LABOR AND MATERIALS BONDS FOR REQUIRED SUBDIVISION IMPROVEMENTS.

MOVED by Councilmember Wright, seconded by Councilmember Runyan, CARRIED UNANIMOUSLY TO ADOPT AND WAIVE THE READING OF THE TEXT OF (Item 7.3)

RESOLUTION NO. 23916 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE CITY MANAGER TO ACCEPT, ON BEHALF OF THE POLICE DEPARTMENT, A STATE GRANT FROM THE OFFICE OF TRAFFIC SAFETY IN THE AMOUNT OF $3,000, AND TO EXPEND SUCH FUNDS TO CONDUCT AN "EVERY 15 MINUTES" PROGRAM ON THE MARIA CARRILLO HIGH SCHOOL CAMPUS.

7.4 RESOLUTION - CONTRACT EXTENSION - LIQUID SODIUM HYPOCHLORITE

This is a resolution approving Amendment No. 1 for an additional one-year term contract with Sierra Chemical of Reno, Nevada, to supply sodium hypochlorite at cost of $75,300.

Jack Osborne expressed concern about basing this action on the supposition that there will be an increase in costs. He suggested it may be more important to determine whether it would be possible to obtain a lower bid.

Bob Pacheco, Purchasing Agent, explained that this contract extension was originally a competitive contract award for a one-year term with renewal options. When this item was bid, this contract was 14% below the other competitors. There has been no change in the pricing structure of this product. Therefore, staff believes that with the current CPI (Consumer Price Index) as it is, the City would experience a 1.5% increase above what is currently being paid for this contract.

MOVED by Councilmember Wright, seconded by Councilmember Runyan, CARRIED UNANIMOUSLY TO ADOPT AND WAIVE THE READING OF THE TEXT OF (Item 7.4):

RESOLUTION NO. 23917 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AMENDMENT NO. 1 TO CONTRACT NO. 98-5291 WITH SIERRA CHEMICAL FOR THE SUPPLY OF SODIUM HYPOCHLORITE.

7.5 RESOLUTION - REQUEST FOR ALLOTMENTS FROM GROWTH MANAGEMENT BANK - BELLEVUE RANCH

Mr. Blackman explained that Item 7.5 is a resolution granting the request for allotments from the Growth Management Bank for the Bellevue Ranch project. In reviewing the March 16 minutes, it was found that Council supported this action by a 6 to 0 vote with one abstention. It has been placed on the Consent Calendar based on the prior Council action and the progress which has been made to date.

Jack Osborne stated that unless Council makes the developers build A units, the City will never get them.

Duane DeWitt, Santa Rosa resident, said he does not believe the process for requiring Reserve A and B units is too complex. He quoted Section 21-03.090 (Unallotted Entitlements) from the Housing Allocation Plan, in the Growth Management chapter which is given to builders: "Once a Reserve B entitlement has been transferred to the allotment bank and designated as available for projects which achieve City objectives, it shall remain available for that purpose only and shall be carried forward to subsequent years until used." Mr. DeWitt said he was present when the request for these units was made. He said he doesn't think they should be given at this time because the Annual Review which was discussed today indicates that there is no need for moderate housing right now. He noted that the Review further indicates that there is a need for 1,647 very low income units and 836 low income units.

Mr. DeWitt noted his attendance at City meetings during which it was said that the City's objective is to provide the badly needed affordable housing. The allocated units in that bank were for the purpose of accomplishing this objective. He also said he recalls specifically hearing that there were two target areas, Downtown and Roseland, and that the Roseland Area would be where these units would be built. He asked if the B units are actually going to be built as A units. He also asked whether they are going to be made affordable to the community in accordance with the City's past objectives, or if the City has given up on those objectives based on a claim by the downtown housing committee that the market would provide affordable housing in Roseland.

Mr. DeWitt referred to a statement made by Housing and Redevelopment Director Steve Burke that it will take at least 25 years at current construction rates to provide the affordable units that were needed in 1995. Mr. DeWitt pointed out that that need is growing. He said he believes the developer should be required to build a certain number of A units (i.e., 8, 10 or 15 houses affordable to people of modest means).

Mayor Condron explained that Council is proceeding with requiring the units and said the reason that the allotments need to come from the growth management bank is because of the continuation by Council of the Bellevue Ranch Housing Agreement. That continuation was to enable Council and staff to work with the developer to ensure that the required units are built.

Councilmember Rabinowitsh stated that he will vote against this action. He indicated that he thought he opposed it when it came to Council previously because he feels Council needs to be very specific as to the reasons why these units are allocated. He said he hopes the Planning Commission will forward recommendations to the Council on how to meet the City's housing goals out of this unallotted bank.

Councilmember Vas Dupre concurred with Councilmember Rabinowitsh's statements.

Mr. Blackman indicated that this discussion differs from what was reflected in the March 16 minutes. He suggested that Council continue action on this matter until the entire Council is present. He explained that this item was placed on the Consent calendar because of the 6 to 0 vote in favor of it. He indicated that staff will provide Council with additional information regarding this matter and will also provide Council with a copy of the minutes.

Mayor Condron noted that it would be beneficial to continue action on this item until Vice Mayor Martini and Councilmember Evans are present since they have been working with the staff and developer on this issue. No action was taken on this item at this meeting.

MOVED by Councilmember Wright, seconded by Councilmember Runyan, CARRIED UNANIMOUSLY TO ADD ITEM 7.6 TO THE AGENDA.

7.6 RESOLUTION - PERMANENT PROTECTION FOR AMERICA'S RESOURCES 2000

This is a resolution supporting legislation for the Permanent Protection for America's Resources 2000. Mr. Blackman explained that the City was contacted by Senator Boxer's office with an indication that the bill provides for historic reconstructions. Senator Boxer believes that the City's Donahue Round Barn will qualify for that funding. She is prepared to include that project for Federal funding, but wants Council to indicate their support of the bill via a resolution. He said the need for this action arose after the Agenda was posted. He noted that Senator Boxer plans to visit the Round Barn and Council will be invited to attend that event. Mayor Condron added that a press conference regarding this matter will be held next Wednesday, May 7, at 10:45 a.m. at the Round Barn site.

MOVED by Councilmember Wright, seconded by Councilmember Rabinowitsh, CARRIED UNANIMOUSLY TO ADOPT AND WAIVE THE READING OF THE TEXT OF (Item 7.6):

RESOLUTION NO. 23918 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA SUPPORTING "PERMANENT PROTECTION FOR AMERICA'S RESOURCES 2000."

Councilmember Vas Dupre asked a procedural question: is it a violation of the Brown Act for Council not to vote on a Consent Item? Mr. Blackman explained that Council has the ability to delay action on any item of the Agenda if they desire to do so. In response to Mayor Condron, he explained that it is not necessary to take this action by a vote. Mayor Condron restated that Item 7.5 will be continued.

8. SCHEDULED ITEMS

8.1 REPORT - RESOLUTIONS CONFIRMING COUNCIL ACTION ON WINTER 1999 GENERAL PLAN AMENDMENT PACKAGE

Lisa Kranz, Senior Planner, made a brief presentation. On March 23, 1999, the City Council considered the Winter 1999 General Plan Amendment package. Council has been provided with two resolutions reflecting that action. One resolution denies the West Third Street General Plan Amendment. The other one approves the Russell Avenue and West College and Marlow General Plan Amendments.

It is recommended by the Department of Community Development that the City Council, by resolutions, approve the Russell Avenue and West College and Marlow General Plan Amendments (Item 8.1a) and deny the West Third Street General Plan Amendment (Item 8.1b).

Councilmember Vas Dupre asked for clarification; i.e., will a "yes" vote reflect the recommendations made at the last meeting for all five items. Ms. Kranz clarified that there are only three items before Council at this meeting. The resolutions for the other items were acted on at the previous meeting.

There was a brief discussion regarding the Planning Commission's actions compared with Council's at the last meeting. It was noted that the Planning Commission had recommended approval of the West Third Street General Plan Amendment, but the Council denied that recommendation. That action is contained in a separate resolution which confirms that denial.

At this time the Clerk reviewed the way in which Councilmembers voted at the previous meeting.

Mr. Blackman suggested that Item 8.1b be continued until a full Council is present.

A brief discussion followed wherein it was clarified that the action regarding the subject three General Plan Amendments was a motion and therefore the resolutions before Council are needed to confirm that action. Mrs. Kranz reiterated that there are two resolutions before Council, one which approves two of the General Plan Amendments and one which denies one of the General Plan Amendments.

Councilmember Vas Dupre asked for further clarification. It was noted that an affirmative vote on both resolutions by Councilmember Vas Dupre would be consistent with her action at the previous meeting.

Mr. Blackman suggested that until a full Council is present, Council should delay action on the second resolution. Mayor Condron concurred.

MOVED by Councilmember Rabinowitsh, seconded by Councilmember Wright, CARRIED UNANIMOUSLY TO ADOPT AND WAIVE THE READING OF THE TEXT OF (Item 8.1a):

RESOLUTION NO. 23919 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE WINTER 1999 GENERAL PLAN AMENDMENT PACKAGE - FILE NUMBERS GPAM98-009, GPAM98-012.

Action on Item 8.1b was continued.

Councilmember Rabinowitsh asked, for the record, for a review of the action taken regarding the Sebastopol Road and Olive Street General Plan Amendments. Ms. Kranz said that Council adopted resolutions at the previous meeting which upheld the Planning Commission's decision to deny those Amendments.

8.2 REPORT - ACCEPTANCE OF ANNUAL REVIEW OF GENERAL PLAN

Lisa Kranz, City Planner, made the staff presentation. The Planning Commission and City Council met in Study Session earlier on this Agenda regarding the Annual Review of the General Plan and the Growth Management and Housing Allocation Plan. The purpose of this item is to allow the City Council an opportunity to adopt a resolution accepting the Annual Review.

Ms. Kranz noted that if any members of the public are interested in receiving copies of the Annual Review, staff will make them available.

It is recommended by the Department of Community Development that the City Council, by resolution, accept a report regarding the Annual Review of the General Plan and the Growth Management and Housing Allocation Plan Ordinances.

MOVED by Councilmember Runyan, seconded by Councilmember Wright, CARRIED UNANIMOUSLY TO ADOPT AND WAIVE THE READING OF THE TEXT OF (Item 8.2):

RESOLUTION NO. 23920 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING A REPORT REGARDING THE ANNUAL REVIEW OF THE GENERAL PLAN AND THE GROWTH MANAGEMENT AND HOUSING ALLOCATION PLAN ORDINANCES.

8.3 REPORT - AGREEMENT WITH SONOMA COUNTY WASTE MANAGEMENT AGENCY FOR YARD DEBRIS PROCESSING AND COMPOSTING

Mike Reynolds, Biosolids Coordinator, made the staff presentation. Utilities Department Staff and the Sonoma County Waste Management Agency have completed negotiating an agreement for diverting a portion of the curbside-collected yard debris from the composting operation at the Sonoma County Landfill to the Laguna Subregional Compost Facility. Negotiations resulted from the Agency's need to divert approximately one-third of the yard debris from the current composting operation due to space constraints and from the City's desire to reduce compost facility operating expense through developing alternatives to purchasing bulking agents. The salient points of the agreement are as follows:

Benefits of this agreement to the Agency are conservation of landfill space through continued recycling of all organics from the curbside-collection of yard debris and potential reductions in processing expense. Benefits to the City are the reduction or elimination of bulking agent purchases and the receipt of tipping fees to partially offset operating expense.

It is recommended by the Board of Public Utilities and the Utilities Department that the City Council, by resolution, authorize the Mayor to execute the above-mentioned agreement.

Mr. Reynolds responded to questions raised by Councilmember Wright. He said that no extra hours will be involved with this approval, but an extra staff member (i.e., a temporary employee) will be required to decontaminate. Staff will continue to work five days a week. He explained that the City pays tipping fees only when the debris goes to a landfill. He said the amount of compost from 10 tons of yard debris varies between 20 and 50 yards.

In response to Councilmember Runyan, Mr. Reynolds confirmed that all of the final compost is being sold. The gross amount of product won't be impacted by this agreement.

Councilmember Vas Dupre spoke briefly about her tour of the Laguna Subregional Compost Facility and expressed appreciation to staff for that operation.

(Councilmember Evans was seated at this time.)

Jack Osborne suggested that this may be an opportunity for the County to take some of the City's biosolids since they won't be getting as much of the debris at the Sonoma County Landfill. He also asked whether the City is selling all of its compost at this time.

Mr. Reynolds responded. He reviewed the costs for using Redwood Landfill, which are lower than those here. He showed a chart reflecting compost sales for last year which was virtually all that was produced. He explained that the tipping fees for the Sonoma County Landfill are higher than the ones at the Redwood Landfill in Novato and so it is less expensive to haul the biosolids there.

MOVED by Councilmember Runyan, seconded by Councilmember Wright, CARRIED BY A 5-0-1 VOTE (Councilmember Evans abstaining because she arrived after the discussion on this item had commenced) TO ADOPT AND WAIVE THE READING OF THE TEXT OF (Item 8.3):

RESOLUTION NO. 23921 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AN AGREEMENT WITH THE SONOMA COUNTY WASTE MANAGEMENT AGENCY FOR THE COMPOSTING OF CURBSIDE-COLLECTED YARD DEBRIS.

8.4 REPORT - ADOPTION OF NEGATIVE DECLARATION AND ESTABLISHMENT OF PROJECT - INTERIM FLOW MANAGEMENT PROJECT/BROWN FARM STORAGE POND EXPANSION

Dan Carlson, Capital Projects Coordinator - Utilities, made the staff presentation. The Laguna Subregional Wastewater Reclamation System is operating under a Cease and Desist Order as issued by the North Coast Regional Water Quality Control Board. This Order requires that the system implement a long-term wastewater project that will bring it into compliance (weather-independent). The project to accomplish this has been chosen and the Geysers Recharge Project is now under design. It is estimated that start-up and implementation will take place in 2002.

Recognizing that implementation of a long-range wastewater project would require an extended period of time, the Regional Water Quality Control Board also included in the system's permit "interim" conditions. These conditions require the system to continue to expand treatment, irrigation, and storage capacity as flows to the system increase. They also require that increased Russian River discharge have no significant impacts. It is now estimated that the system could require up to 19.2 million gallons per day (MGD) of capacity prior to completion of the Geysers Recharge Project. The treatment and irrigation capacities are in compliance; storage capacity is not and will need to be expanded by 90 million gallons. The system will be operated such that impacts associated with the discharge of the incremental volume will not occur.

The City contracted with Brelje & Race engineers to evaluate ways to incrementally increase the system's storage capacity. They evaluated expansion of existing ponds and compared it with the cost of a new pond adjacent to the treatment plant on property known as Peter's Dairy. Their evaluation indicated the most cost-effective project was expansion of the existing Brown Farm storage pond.

An environmental Initial Study was prepared and a Mitigated Negative Declaration to implement this project was posted for public review. This study evaluated both the Brown Farm Storage Pond expansion and the Russian River discharge component. Three comment letters were received from the North Coast Regional Water Quality Control Board, the Sonoma County Water Agency, and the California State Division of Safety of Dams. The comments have been responded to and staff is recommending adoption of a Mitigated Negative Declaration for the Interim Flow Management Project. On March 18, 1999, the Board of Public Utilities recommended that the City Council establish a project entitled "Brown Farm Storage Pond Expansion" and direct staff to implement the project.

It is recommended by the Board of Public Utilities and the Utilities Department that the City Council, by resolution, adopt a Mitigated Negative Declaration and Mitigation Monitoring Program, establish a project entitled "Brown Farm Storage Pond Expansion" and direct staff to proceed with implementation of the project.

Councilmember Vas Dupre raised several questions related to the Interim Flow Management Project Initial Study dated January26, 1999. She referred to page 50 of that document and asked for clarification about the statement under item c. of the Analysis.

Mr. Carlson explained that the County General Plan has recognized the Laguna de Santa Rosa as a key area in their General Plan and has recommended that a long-term program be established for preservation and conservation. To this date that has not occurred. Therefore, there is no ability to judge the impact of this project on that program. He explained that the Laguna Foundation is one of the groups which is most active in that area at this time. This project was presented to them but they did not formally comment on the Initial Study.

Councilmember Vas Dupre then referred to the Analysis section on page 61 and requested an explanation of the flow average.

Dr. David Smith, Merritt Smith Consultants, said the 30-day period relates to the period over which the Regional Water Quality Control Board has said the City should determine whether the City is in compliance with the discharge rate requirement. He said that how the discharge would be operated has been established as part of the project description, as has how it is operated currently. He explained how the compliance of the City with the discharge rate requirement won't change. That was one of the bases for defining this project.

Councilmember Vas Dupre expressed concern that this method would seem to leave a window open for exceeding the 5% limit. Dr. Smith said that currently this is the case and this project will not change the potential of the City violating that limit.

Jack Osborne asked if the storage facility is in compliance now and, if not, whether the City should cease construction of new units until it is in compliance.

Mr. Carlson responded. He said the existing dry weather flow last year for the system was 17.44 MGD. It is rated at 18 MGD. The City believes that by the year 2002 the flow will exceed 18 MGD. Storage, treatment, and irrigation are currently in compliance, and treatment and irrigation would continue to be in compliance. However, storage would not.

Councilmember Vas Dupre referred to page 63, Mandatory Findings of Significance, and questioned the lack of an analysis. Mr. Carlson explained that this is the standard Initial Study form used by the City per CEQA. The individual analyses by section prior to this point in the Initial Study are specific by individual areas (dust, water, etc.). He explained the process whereby it is determined whether a significant impact will result from the project and pointed out that in this section the information called for cannot be qualified but must have a "yes" or "no" answer.

Councilmember Vas Dupre reiterated her previous comments about the plant, but said she feels a responsibility to the citizens and that it seems tremendous pressure is put on this operation because of the rapid growth in the City.

MOVED by Councilmember Vas Dupre, seconded by Councilmember Wright, CARRIED UNANIMOUSLY TO ADOPT AND WAIVE THE READING OF THE TEXT OF (Item 8.4):

RESOLUTION NO. 23922 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING PROGRAM FOR THE INTERIM FLOW MANAGEMENT PROJECT, ESTABLISHING A PROJECT ENTITLED "BROWN FARM STORAGE POND EXPANSION," AND DIRECTING STAFF TO PROCEED WITH IMPLEMENTATION OF THE PROJECT.

8.5 REPORT - REQUEST TO RECONSIDER RECLASSIFICATION/ TENTATIVE MAP - SKYHAWK REVISIONS PHASES 4, 7AND 8

This item was continued to the April 6, 1999, Council meeting.

8.6 CONTINUED REPORT - BELLEVUE RANCH HOUSING AGREEMENT

This item was continued to the April 13, 1999, Council meeting.

9. MAYOR'S/COUNCILMEMBERS' REPORTS

9.1 DISCUSSION - AB 1475 (SAFE ROUTES TO SCHOOL PROGRAM)

Brien Farrell, Assistant City Attorney, explained that this bill would allow local agencies to compete for funds for safe routes to school. The local Safe Access to Schools Memorandum of Understanding requires the development of a plan that would generally meet the requirements to be competitive for these grants. This appears to be a bill that would meet Santa Rosa's needs.

Councilmember Evans said she had requested that this item be placed on the Agenda so Council can authorize the Mayor to send letters of support to the sponsors of the bill as well as to Assemblywoman Virginia Strom-Martin. Councilmember Runyan concurred that it is important for Council to act quickly on this matter.

MOVED by Councilmember Evans, seconded by Councilmember Wright, CARRIED BY A 5-0-1 VOTE (Councilmember Rabinowitsh abstaining because he was out of the room at the time this discussion commenced) TO AUTHORIZE THE MAYOR TO SIGN A LETTER OF ENDORSEMENT OF AB 1475 TO BE SENT TO THE BILL'S SPONSORS AS WELL AS TO THE TRANSPORTATION COMMITTEE AND ASSEMBLYWOMAN STROM-MARTIN.

Mayor Condron again announced that Items 8.5 and 8.6 have been continued. Item 8.5 will be heard by the Council on April 6 and Item 8.6 will be heard on April 13.

Mayor's/Councilmembers' Reports

Councilmember Evans said she and Councilmember Rabinowitsh met with City Vision President Mitch Conner concerning the status of the City Vision process. They are looking to the City for participation.

Councilmember Rabinowitsh added that the meeting was a positive one. He said he is interested in finding a mechanism to incorporate the City Vision process within the City. One way of doing this may be to establish a committee which would include representatives from the City Vision project, Councilmembers, and representatives from the pertinent boards and commissions. He said he hopes at some point Council will discuss how to best integrate the City Vision project.

Councilmember Rabinowitsh said a meeting was held last week with Management Staff regarding the concept of a citizens training academy. He said there is support among the staff for some type of program that will educate citizens as to what the City does and how to get involved in the City processes. He will discuss this matter with the Council within the next couple of weeks.

Councilmember Vas Dupre said she has spoken with the Mayor regarding a meeting with a couple of citizens, Senior Planner Mike Sheppard, and City Attorney Rene Chouteau regarding the blighting resulting from campaign signs (campaigns and measures). Mr. Sheppard indicated that candidates/campaign committees do ask about the City's permitting process. She said there are other cities that have permitting processes. She asked how Council wants to move forward on the proposal brought recommended by Joe Gorin and Sonia Taylor. The proposal would keep the monetary requirement at a minimum (i.e., $100), but would still raise people's awareness of the concerns related to the signs.

In response to Mayor Condron, Mr. Blackman explained that an amendment to the Sign Code would normally go before the Planning Commission and be incorporated into the Zoning Ordinance. However, the question is whether the Council wants to consider a sign permit system. He noted that there was one in the past. If Council feels that increased sign clutter has occurred since that permitting process was dropped, referring this back to the Planning Commission would be a way of dealing with this matter.

Mayor Condron suggested that this issue should come to the Council in a report format to determine how they want to proceed with it.

There was a brief discussion regarding the contest held by a local radio station (KZST) and how effective it was in the removal of signs. However, because the signs are made of non-recyclable materials, it was difficult for the station to get rid of them.

Mayor Condron noted her attendance at the Santa Rosa Girls Softball season opening. She said that event is a good example of the positive things available to youth in the community. She also referenced the Sonoma County Bicycle Classic which was held this past weekend in Santa Rosa. The event was nationally recognized and the volunteers did a wonderful job in handling the event.

Mayor Condron said she attended a meeting with the Redwood Empire Food Bank and U.C. Cooperative Extension who are in the process of completing a hunger survey to determine the impact of hunger throughout Sonoma County. They will be including Lake and Mendocino Counties in the survey. They are looking for people to volunteer seven to ten hours of their time toward this process. They have also asked for input from the City related to any studies the City may have which would assist in their survey (i.e.,. number of rental units in the City, etc.). She has forwarded this request to Community Development.

Mayor Condron said she and the City Manager met with three members from City Vision who turned in a budget request which will be provided to all of the Councilmembers. A subcommittee/liaison committee was assigned to the consider budgetary issues, but it would also be appropriate for them to proceed with assisting with some the recommendations related to City Vision.

Mayor Condron said a joint meeting of the Council and Santa Rosa School Board was held yesterday. The Safe Access to Schools Memorandum of Understanding was reviewed, but the School Board indicated they want to consider it in more detail. Their concern is that the requirements for participation need to be more balanced. The City Attorney will meet with County Counsel and the Superintendents and Mr. Chouteau will bring this matter back to Council for consideration.

Mayor Condron said she and the City Manager met with Supervisors Smith and Reilly regarding what the next steps are that need to be taken to address the issue of a homeless shelter. Supervisor Reilly will be speaking at the Mayors and Councilmember meeting regarding the involvement of other cities in this issue. There are funds that will potentially be available at the State level for Armory replacement facilities. Discussions are ongoing regarding this issue and the community will be involved as soon as possible.

9.2 ANNOUNCEMENT OF CLOSED SESSION TOPICS

Mr. Farrell announced the following Closed Session topic.

CONFERENCE WITH REAL PROPERTY NEGOTIATOR

Property: West of Brookwood behind Public Safety Building

Negotiating Parties: City of Santa Rosa and Berger

Under Negotiation: All Terms of Possible Acquisition

The Conference with the Labor Negotiator was not held.

10. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

10.1 COMMUNICATION - League of California Cities Legislative Bulletin.

This item was provided for informational purposes only.

10.2 COMMUNICATION - Californians for Telecommunications Choice re: Resolution Opposing Pacific Bell's 411 Rate Increase.

Following a brief discussion, Mayor Condron requested that additional information be provided to Council regarding this matter. Councilmember Evans suggested that a copy of the brief submitted by the Los Angeles Board of Supervisors should be obtained, if possible.

10.3 COMMUNICATION - G. Johnson re: Goal-Setting Session of 2/1999.

This item was provided for informational purposes only. The City Attorney's office will prepare a response.

10.4 COMMUNICATION - City Clerks Association of California re: Support of Senate Bill 742 (Brulte) - Retention of Records.

Council directed staff to prepare a letter of support.

10.5 COMMUNICATION - Town of Windsor re: Support of Proposed Ordinance Amending Zoning Ordinance Chapters 26 and 26C - Prohibit Use of Lot Line Adjustments.

Following a brief discussion, Mr. Blackman indicated that he will verify with the County whether this ordinance was already adopted.

10.6 COMMUNICATION - Santa Rosa Veterans Memorial Building Committee re: Business License Tax.

Following a brief discussion, Council agreed to support the request to exempt Veterans activities from the City's business license tax.

Although several members of the public had indicated an interest in speaking to this item, because of Council's direction to support this request, they did not speak.

10.7 COMMUNICATION - Planning Commission re: City Tree Issues.

This item was provided for informational purposes only. Following a brief discussion, Mayor Condron said she will get clarification from the Planning Commission Chairperson regarding this communication.

10.8 COMMUNICATION - G. Janred re: Bellevue Ranch.

This item was provided for informational purposes only.

10.9 COMMUNICATION - North Bay Division, League of California Cities Meeting Notice.

This item was provided for informational purposes only.

10.10 COMMUNICATION - M. Farnsworth re: Opposition to Rezoning Property at Sebastopol Road and Kenmore Lane.

This item was provided for informational purposes only.

ADJOURNMENT TO CLOSED SESSION

Hearing no further business, the Mayor adjourned the meeting to a Closed Session at 5:55 p.m. The Closed Session adjourned at 6:05 p.m.

ADJOURNMENT

There being no announcements to make after the Closed Session, the Mayor adjourned the meeting to the Merit Awards Program at 7:00 p.m. and to the next regularly scheduled meeting to take place on April 6, 1999, at a time to be set by the Mayor.

3/30/1999