Below are some common requests for reports that we receive from citizens and how to obtain them.

Request for review of street file:  On company letterhead state the street address(es) you wish to review, date you will be in to review the file(s), purpose of review, and your phone number so that we can call you when the files are ready for review.

Request for incident report:  Fill Out "Application for Release of Information" Give the Location of Incident; Date and Time (if known) of Occurrence; Name of Person Involved or Property Owner; Indicate whether you have a suit pending against the City of Santa Rosa; State your interest in obtaining the report (person involved, property owner, parent/guardian of juvenile party, insurance company, attorney, other - specify); Give name of applicant/agency and address before signing the request.  If your signature is not legible, please print your name below your signature.
 
Requests can be sent to City of Santa Rosa, Fire Department, 2373 Circadian Way, Santa Rosa, CA  95407 or faxed to (707) 543-3520. 

Please Note: incident report requests can be sent to us by e-mail and the reports can be scanned and e-mailed by us to the requestor.

Subpoenaed records require a $15 fee. We do not charge individual parties. There is a delay in releasing the incident report if it is still under investigation.

Street files cannot leave the building and there is a charge $4.00 charge for every 15 minutes of our time for copying and $.10 a page.

Recovery of Costs for Suppression and investigation 

To recover costs for the suppression and investigation of a fire or hazardous materials incident when the cause is determined to be attributable to negligence or violation of the law. Costs are based on the hourly rate for all personnel, equipment, and materials utilized for the suppression and investigation of the incident. CSR Ordinance No. 25326.