City of Santa Rosa > Departments > Finance > Doing Business with the City

Materials, supplies, equipment and services are procured through a centralized purchasing system headed by the City Purchasing Agent. Major public works contracts are managed by the Public Works, Recreation & Parks, and Utilities Departments while minor and some major public works projects may be awarded through central purchasing. The individual departments needing services manage the procurement of Professional Services. The purpose of this pamphlet is to acquaint vendors with the City's purchasing procedures, policies and personnel for material, supplies equipment, services and minor public works contracts. Brief information is included regarding public works projects and professional services contracts.

We encourage you to do business with the City. It is suggested that your first contact be with the designated buyer for your commodity. You can find out the buyer assigned to your commodities by calling (707) 543-3700. Purchasing staff's responsibility is to purchase the materials and services when needed by the City, at optimum quality and price, and to keep ever mindful that public monies are being spent. ADA compliant items are also purchased whenever possible. Vendors and potential vendors should keep in mind that the City of Santa Rosa policy requires that procurement of materials, services and construction services be done in a manner so as to encourage open competition (competitive bidding or competitive sealed proposals). A 1% local vendor preference is also offered for written solicitations for services and supplies.